technology

Introducing The All New Able2Extract 9 With PDF Creation!

Today, we’re excited to announce that we just released Able2Extract 9.0! Our flagship PDF converter has undergone some major changes in this version which we know you’ll love.

These changes go beyond what you’d consider an average product upgrade.  This is because in addition to general PDF conversion improvements, Able2Extract 9 now comes with the ability to create  and edit PDF documents!

able2extract-pdf-converter-9

Our developers have worked hard to turn Able2Extract 9 into a complete PDF solution package. And with our in-house PDF creation technology baked directly into Able2Extract, the PDF converter can accomplish a whole new set of PDF tasks from creating PDFs to editing your PDF pages.

Here’s what you’ll find in this latest version.

Create Professional PDF Documents

We made it super easy for you to create a PDF file from any document, whether it’s from within Able2Extract itself or through the brand new  virtual print driver.

able2extract-open-file

The process is just as easy as converting a PDF file with Able2Extract. From the Command toolbar, click on the Create PDF icon, select your file and simply save it to your computer.

New PDF Creation Options

If you’ve used our PDF creation tools before then you’ll know which creation features you have at your disposal.  PDF creation options include:

  • Compression- Choose from LZW, JPEG, and ZIP for your images
  • Security-Apply passwords and file permissions
  • Font & Colours- Specify if you’d like to embed orsubset fontsor convert CMYK to RGB
  • PDF viewing- Decide how you want your PDF to display when opened
  • MS Office conversion-  Choose from a number of Office-related options such as retaining hyperlinks, bookmarks, and comments from Office documents

pdf-creation-options

PDF Creation Security Features

As part of your PDF creation options, you can also create secured PDFs. You no longer have to worry if your PDF files are being tampered with or not. You get to choose what people can or can’t do with your content.

pdf-document-security

Let users copy and paste text, print up the file, or allow them to insert, rotate and shuffle pages. As always, we leave the choice up to you!

Edit PDF Document Pages

With Able2Extract 9, you can go so far as to edit your PDF files.  Able2Extract allows you to add and adjust your PDF document’s information, the file’s viewing settings, and editing PDF pages:

edit-pdf-pages

Able2Extract Print Dispatcher

Another new feature is the Able2Extract Print Dispatcher. This is an icon that sits in your system tray when you install Able2Extract 9 and allows you to keep track of newly created PDF files directly from your desktop.

able2extract-print-dispatcher

It works in conjunction with the Able2Extract Virtual Print Driver. So when you create a PDF document from another application, you can choose how and where you want to open the file.  You can also use this to adjust your PDF creation options when using the Virtual Print Driver to create PDFs.

Save Your PDF Creation Settings

Just as you can save your custom PDF to Excel conversion parameters, you can now save your PDF creation settings as a file. This means that for every PDF you create, you can apply the same file settings as required.

manage-pdf-creation-settings

Improved PDF Conversion, OCR & PDF Rendering

And now that PDF creation is a part of Able2Extract 9, the PDF rendering and viewing capabilities are better than ever! You can use Able2Extract 9 to view PDFs with the even the most complex of graphical content.

able2extract-pdf-viewer

Other enhancements include improved PDF conversion for complex PDF files. And for Able2Extract Professional, we included tweaks to the OCR engine, providing you with even more accurate renditions.

Test out and check out all of these newest features here.  Existing Software Advantage Plan users can upgrade to Able2Extract 9 from their account dashboard.

Give it a try and don’t forget to let us know what you think of this latest version!

How to Attach A PDF File To Microsoft Word Documents

Document Attachment

Digital documents are the number one staple behind any company or workflow.  And everyone shares them whether by email, cloud services, or URL. But do you ever wonder if there’s an even easier way to bundle your documents together? Short answer: yes, there is.

Attaching or embedding PDFs in Word documents can be an even quicker alternative than email attachments. It’s also a dead simple way to combine PDF and Word content together.

Think of PDF documents that contain file attachments. You have everything you need in that one single file and there’s no need to go back to the email for the other attachments.  Doing the same with a Word document can be just as convenient. It can be helpful in situations where you need to:

  • Attach legal PDF documents as an appendix
  • Quickly access PDF forms, reports, contract terms, or brochures
  • Provide extra working drafts or updates to colleagues in business  proposals
  • Access or provide PDF resources as reference for papers you’re writing

Embedding a PDF document within MS Word is a popular and sought-after tip. With digital documents becoming more important these days, it’s a handy and helpful method to keep in mind.

To keep highly related PDF and Word files neatly together, follow these steps:

In Microsoft Word, place your cursor where you’d like the PDF to be located. Then,

1. Go to the Insert tab > Object.

Selecting Insert Object

2. In the Object dialog, go to the Create from File tab

Embedding Object Word Document

3. Click on Browse. Search and select the PDF file you wish to embed.

4. Select Display as icon and leave Link to file unchecked. You can choose to change the icon if you wish.

5. Click on OK.

PDF Embedded Word File​

As you can see, the PDF appears right inside your Word document, and can be opened in your PDF viewer of choice. Know of any other methods for combining Word and PDF files together? Let us know!

Why You Should Become An Investintech Reseller

Here at Investintech, we love to give everyone a way in which they can interact with us. Whether  you want to check in on our social networks, convert a quick file, or make a purchase, we have the resources in place for you.

We even offer a variety of partnership options for businesses.  If you haven’t explored them as a business owner yet, you should. One option you’ll want to check out is our reseller program.

We created the program as a way to connect and to maintain a close professional relationship with businesses on a different level. Members of our program are made up of professional resellers and  companies who redistribute licenses of our products, like Able2Extract, to their customers.

So if your company is looking for new business opportunities to expand, here’s a quick look at how becoming a reseller can help you build a global presence, improve revenue streams, and benefit from great program incentives.

Enjoy The Advantages Of Becoming A Reseller

Reseller Advantages
Photo Credit: stevendepolo via photopin cc

Deciding to become a reseller involves a lot of planning and consideration. On top of finding the right market, products, and program options, you also need to consider the benefits. What’s in it for you? How simple is the process?  What does your company gain?

At every turn, our program aims to make it worthwhile for all members.   To that end, we offer some great advantages. Here are just a few:

  • Full customer and technical support is available
  • Website listing (PR 6) along with a link back to your site
  • Quality conversion software for distribution
  • Full access to product resources
  • Online product discounts for resellers
  • On-time order fulfillment
  • Greater online visibility
  • Simple registration process

Offer Relevant Tools To Existing Customers

Software Tools For Customers
Photo Credit: SEOPlanter via photopin cc

If you’re a business that’s already providing services or software, our reseller program is an easy way to complement and expand on your existing offerings.   PDF converters, like Able2Extract, are already tools that many individuals use on a daily basis, and they can fit into any niche and workflow that involves working with PDF data. Whether it’s for an accountant who needs  financial PDF data or a college student who needs PDF text for research, PDF content will always need to be converted for reuse or editing.

Create A Unique Business Identity

Being a reseller means that you can assist customers in a new way without sacrificing your existing goals or corporate identity. In fact, with our program you get to strengthen your brand and credibility on a global scale by becoming a valuable resource to customers all over the world.

Global Reseller IdentityPhoto Credit: ToddMorris via photopin cc

For instance, when users would rather deal with a local vendor from your region due to purchasing or language reasons, they can be quickly referred over to you for assistance. In this way, they can gain access to new products from a vendor they trust no matter where they’re located.

Getting Started

Interested in joining the program? All it takes is an email to our sales team to start the process.  We’ll send out the registration form, and once the application is reviewed, your company will be notified within one business day if you’ve been approved.

A number of authoritative software distributors are currently part of our program, and we’re always looking to welcome new members.  Email us at sales@investintech.com for more information.

Putting The Paperless Office Into Perspective

Creating Paperless Office

Image Source:  Ajaxunion.com

You’re all familiar with the concept of the “paperless office.”  Who isn’t? It’s the ideal workplace where everything is done digitally. No recycling boxes, no shredders. Although we’re a lot closer to that efficient digital office than we were 10 years ago, it’s no surprise that getting to “paper zero” is tough.

True, our technologically oriented world makes it easy to go paperless wherever we can. Free online tools, integrated cloud services and accessible networks make digitizing workflows simple. Even basic things like drafting documents and communicating with colleagues are already being done digitally with MS Word and email.

And we know that the widely used PDF format makes the transition to a paperless office simple. Lawyers, accountants, and business professionals use the format on a daily basis for legal briefs, bank statements, and official contracts, respectively. The format is secured, credible, robust and accessible.  Anyone can easily reuse and edit PDF content by converting it, if needed.

Moreover, paperless offices are appealing because it cuts down on costs.  Fees and budgets associated with printing cartridges, file storage, and shredding services can be eliminated. Our mobile driven world is essentially about being paperless, too. Everything can be done on the go without pen or paper with free or low cost apps.

…But We Still Need Paper!

Yet, there are still some things that will always require paper. As one marketing ad reminds us, there are no substitutes for toilet paper!

In fact, a manufacturer of uncoated free sheet paper in North America, launched an advertizing campaign against the growing trend of digital offices known as PaperBecause. And just as the phrase implies, they provide reasons for using paper.

They point out one obvious fact: we still need paper. It’s true. We’re still attached to it. We still write up phone messages on a sticky note, we still read printed pages, we still use photocopiers.

Finding Common Ground: The Paper-efficient Office

Yet, the humorous videos also make another thing clear. The digital switch is still a work in progress and, fortunately, isn’t about keeping paper around permanently or about abolishing paper altogether. Rather, it’s all about developing a paper-efficient office first.

So before you start getting withdrawal symptoms from going cold turkey on trying to cut your paper usage completely, take your lead from a few of the following tips to make an effective transition:

  • Use tools that can bridge the gap between paper and digital workflows. This includes tools like computer scanners, mobile converter apps, e-faxing services, and document managers.
  • Combine old paper habits with digital ones.  A tip like this is geared towards the small paper habits—taking phone messages and jotting down spontaneous notes. Smartphones these days come with voice recorders and quick note apps. So for every flyleaf you use to note something down, use a digital note the next time. This way you can cut down on half the paper you’re using for notes.
  • Only print up documents when absolutely needed. Ask yourself if your task can be done digitally first.  For example, PDF forms can just as easily be signed and filled in on a computer or converted to editable Word forms. There’s no need to print them up.
  • Work seamlessly with scanned PDF files. As everyone turns paper files into digital ones, you won’t be able to avoid scanned PDF files. For such cases, use a tool like Able2Extract Professional that can make scanned PDF content reusable. To boot, using scanned PDF converter can eliminate the need to manually retype PDF content to edit it.
  • Share documents and ideas with groups digitally.  Many collaboration, white board, document sharing and web clipping tools exist to help you work on content with others. If you can share your ideas and notes without having to make 10 photocopies, go for it!

Taking the first steps by getting some parts of your routine digitized is a great start, but don’t forget to monitor how much paper you’re still using.

Keeping an eye on those levels will help you realize how much paper you can slowly save on without cutting it out completely and all at once.

Any other suggestions you can think of?

How To Make The Modern Day Office Work For You

Computer desktop workspace setup

Image source: Hongkiat.com

As businesses strive to keep up with technology, they’re allowing more and more flexibility in how an employee works. And thanks to developments in technology and the internet, the modern day office now comes in all different kinds of shapes and sizes.

Naturally, one office space is never as effective as another. Each one generates a different atmosphere and environment that directly affects how you work. Fortunately, there are many ways to optimize your workspace no matter where it is.

We decided to take a look at 3 common types of the modern day office with a few basic tips on how you can improve your productivity at each one.

Personalize And Fine-Tune Your Desk

This standard office space is slowly being traded in for alternative working methods. It’s no mystery that your environment has a direct impact on your well-being. In most cases, we’re used to sitting an average of up to 8 hours in front of the desktop, which can take a toll on your health. From incorrect body posture and eye strain to carpel tunnel syndrome and back aches, the computer desk can be full of health risks over the long run.

Ergonomic office desk setup

Image Source: Lifehacker.com

But, you can improve them. While your office space might not be able to equal those of Google’s,  whose creative workspaces are geared to keeping their staff inspired, you can still try to get it suited to your own comfort level.  Try changing and practicing a few small things to improve your overall productivity like:

  • ergonomically adjusting your chair, desk and monitor
  • using bright and natural lighting
  • ensuring adequate temperatures and space around your desk
  • adding a personal touch like pictures, plants, and knick knacks
  • taking frequent breaks away from the computer
  • reducing stress while on your computer

Create A Distraction Free Home Office

This is usually the office space for freelancers, outsourced or online workers, work at home moms, pro bloggers, and employees who live too far to commute. This type of office comes with great benefits. You save on gas, traveling time, money spent on lunch, and you can easily fit in personal appointments or schedule home deliveries.

Unfortunately, a ton of distractions exist. Working from the comfort of your own home doesn’t give you the same busy feeling of a productive business office.  Instead, you have easy access to your entertainment system, a cozy bed, and your spacious backyard.

Home office computer station

Image Credit: Nico Kaiser

How do you keep your worker hat on? For starters, try to:

  • separate your work area from your relaxation areas  like your living room or bedroom
  • work in a place where you’ll be the least distracted
  • set up times for taking breaks around the house and follow them
  • keep the TV and other entertainment units off
  • set up your workstation just as you would have it set up in a regular office
  • keep your desk minimalistic and neat

Get A Tailored Set Up For Your Mobile Device

In a post-PC world that’s focused on mobile gadgets, the concept of the “mobile office” is now more widely accepted. Many companies in fact are turning to a mobile workforce, which makes sense as it saves time, increases productivity and reduces overhead costs. And you can get your work done from wherever you are.

Mobile smartphone keyboard

Image Credit: Johan Larsson

Despite this, working on a mobile device does have some drawbacks. You’re restricted to a small screen size, a touch-screen keyboard, and limited hardware resources.  Under those conditions, you need to find the right set up and the perfect balance to working effectively on a single device.

As a mobile worker, consider a few adjustments like:

  • getting a separate keyboard for your device
  • using a device with an adequate screen size
  • working on your device to get the small things done
  • getting mobile versions of desktop tools you use daily
  • backing up your work and data to one central location (desktop, online or removable storage)

There are a dozen of little tweaks you can make to keep your productivity levels up.  These are just a few. So start taking careful stock of your workspace and figure out if your current set up is helping or hindering your work.