Exploring PDF Conversion On the Enterprise Level: Absolute PDF Server 3.0

Absolute PDF Server

We talk a lot about productivity and PDF conversion on the desktop, mobile, and cloud platforms. However, we never really covered the server platform where PDF conversion and productivity can occur at an even higher, much larger scale: the enterprise level.

At that level, the key point for companies is to manage resources, data and processes across the entire organization. Because it can be expensive and inefficient to have individual PDF applications for each employee, organizations typically turn to enterprise software as a solution.

What is Enterprise Software?

Enterprise software is different from what you’d normally experience from a program you buy, download, and use on your own personal computer. Enterprise software solutions are capable of catering to a large amount of users over a network, and are usually handled on the company’s backend servers.

Unlimited Users and ConversionsEnterprise software applications usually handle business-  or data- oriented tasks, such as info management, billing and accounting, order processing, and database management. Enterprise software is developed and offered  by companies like Oracle, Sage, Microsoft, and IBM.

Moreover, enterprise workflows can differ and range from businesses and governments to schools and financial institutions. Naturally, each sector and organization has different needs. Thus,  managers have to ensure that the enterprise software they choose works for their employees, the company’s IT system, and existing workflows.

Exploring An Organization’s Needs

In most cases, organizations can customize their enterprise software solutions “a la carte” according to their software strategy. Oftentimes, companies choose to use enterprise level software for tasks performed on a regular basis by the majority of its employees. Organization-wide solutions can offer workflows that are extremely effective at speeding up and controlling the task at hand.

PDF Document Conversion For The Enterprise: Absolute PDF Server 3.0

With PDF conversion, for instance, your IT managers can effectively automate a high volume of file conversions in one standardized framework. All they need is Absolute PDF Server.

Absolute PDF Server is the first enterprise-level document management solution to offer both PDF extraction and creation.  It gives organizations the ability to perform both functionalities in one streamlined process.

Absolute PDF Server integrates technology from our Able2Extract PDF Server  (used to convert PDF files into several other formats) and Sonic PDF Server (used to convert different file formats into PDF file format). As a result, you get quick PDF conversion to multiple formats and a tailored PDF creation process in one single location.

How Absolute PDF Server Works

How Absolute PDF Server Works

How the process works depends on how your administrator sets it up. Essentially, you will either be able to email their document to a specified email address for conversion, or you can simply place your file into a watched folder (organized based on input format) which is monitored by Absolute PDF Server. In both cases, Absolute PDF Server will convert the files emailed or found within the folder, and the converted files will be sent back to you.

Converting via Absolute PDF Server Interface

You get your file properly converted while your IT administrators get full control over the process. They can manage, configure, and process the conversion queue from one user interface, ensuring that the conversion jobs are completed.

What Does Absolute PDF Server Have To Offer?

Although Absolute PDF Server is geared towards high volume conversion jobs for an entire company, it can still cater to individual conversion needs with the following features:

  • Convert and Create PDFs: Convert all native and scanned PDFs into MS Word, MS Excel and more; Create PDF from any printable Windows application
  • Customize PDF Creation: Brand your PDFs with watermarks;  Manage fonts and colors; Combine multiple PDFs, split or join them.
  • Secure your PDFs: Set passwords, editing and printing permissions and choose from 40 or 128 bit encryption levels.
  • Schedule PDF Tasks: The server can be set to operate at specific times and dates. Files can be processed in middle of the night if desired.
  • Set Up Monitored Folders/Sub Folders: Automate PDF creation by specifying a folder for placing input files.
  • Email Integration: Converted files are processed and the result is emailed back to the sender.
  • Job Ticket Creation:  The Job Ticket Editor is used for specifying PDF creation and extraction settings.

Given the features above, using Absolute PDF Server naturally comes with a few fringe benefits:

  • Increases Productivity. Improve the enterprise’s productivity and efficiency by managing processes on the backend.
  • Creates A Standardized System.  IT Administrators can schedule, monitor, and keep track of tasks from one location. Document management is streamlined organization wide.
  • Unlimited Number of Users & Conversions.  That’s right, unlimited. This means multiple users can convert as many files as they need, when they need.
  • Cost Effective.  Absolute PDF Server is sold on a  per license, per server basis. No individual licenses or subscriptions required. There are no extra modules or add-ins to buy later on.

So is enterprise-level PDF conversion right for your company? Find out.  Get your IT manager to test out Absolute PDF Server’s  features before taking the plunge! We offer a free 30-day trial for organizations.

For more details, check out our Absolute PDF Server brochure, or contact our support team directly. 

How To View PDF Files In Mozilla Firefox

With over 80% of non-HTML documents on the web consisting of PDF documents, viewing PDFs in browsers has become a common user behavior among web surfers.  You can come across anything in the PDF format: manuals, quick start guides, white papers, ebooks—the list goes on.

So it’s not surprising that browsers are trying to fill that need with built-in PDF viewing features. We’ve already covered Chrome’s native PDF viewer when it first came out. And other browsers, like Mozilla Firefox, have since followed suit.

Thus, it’s high time we took a look at how you can use Firefox’s PDF viewing feature that was added in the latest version of Mozilla Firefox.

Getting Started

The convenience of these built-in PDF viewers like Firefox’s is that it allows users to open and view PDF files online without a plug-in. The viewer is on by default, so you don’t have to worry about enabling it.  All you have to do is click on the link of the PDF file. And just like that, you can view PDFs directly within the browser.

Viewing PDF In Firefox

Overall, the interface is sleek and simple, and the minimalist approach offers a clean PDF viewing experience.  Although Firefox PDF viewer worked well with the PDFs tested, it gave us a warning that “this PDF document might not be displayed correctly” and offers up a quick click solution to use a different viewer.

Firefox PDF viewer warning

Depending on the complexity of the PDF you’re trying to view, you might want to take advantage of this.  Otherwise, you can close this pop-up and continue to view your PDF.

PDF Viewing And Functionality

Once you have a PDF opened in Firefox, you can accomplish the most common tasks with the file from the toolbar.

Thumbnails:  Navigate through the PDF with the built-in viewer’s sidebar navigation.  You can toggle between a thumbnail or outline view

Page Up/Down: In addition to scrolling, you can manually go page by page through your PDF

Firefox-PDF-Page-Navigation

Page Navigation: Jump to and from a specific page in the file

Zooming: For zooming in and out on your PDF content. Click on the drop down box and you can specify the page size and display

Firefox PDF Zooming Options

And like most PDF viewers, you get features to help you take that file offline or view it more easily:

Firefox PDF File Options

  • Full Screen Mode: View your PDF document in full screen mode
  • Printing: Print a copy of the PDF. From the Print dialog you can select the printer drive, the range of pages and the number of copies you want
  • Downloading: Download and save the PDF to your computer
  • Copy Current View:  Allows you to open the current view in another tab or window

Dealing With PDF Viewing Issues

Considering this feature is only a few months old, you may experience some bugs, slow rendering, or even blank PDF pages.  As such, you may want to use Firefox’s built-in PDF viewer sparingly or only on more simple PDF files.

You can also disable the viewer and resort to using your regular PDF plugins or PDF viewers to open PDF files. To do this, follow these steps:

1. In the Tools menu, select Options

2. In the Options dialog, go into the Applications tab

3. Search for and select Portable Document Format (PDF) in the Content Type list

4. In the Action list, click on the drop-down arrow. Here you can specify how you want Firefox to handle PDF files.

Adjusting Firefox Viewing Options

To try Firefox’s PDF viewer yourself, head over to the Mozilla.org site to download the latest version.

How To Create An Interactive Publication From Your PDF With Zyyne.com

Publishing and packaging content for online audiences has undeniably gotten a lot easier over the years, and, with multimedia content being the norm on the web, it’s gotten a lot more eye-catching, as well.

For instance, you can create an infographic to jazz up boring stat numbers, add a YouTube video in your news article, or implement live data visualizations for information at a glance. The possibilities are endless.

So it comes as no surprise that DIY tools and services are letting you do more, both creatively and professionally.  Zyyne.com is one such service.

Zyyne lets you take your links, files, and multimedia elements and incorporate them into an interactive publication of your PDF content you can then share across the web. Here’s a quick look.

Zyyne makes getting started with a demo trial simple: upload your PDF document, your email information, and click on Test.  You’ll then be sent 2 emails—one with the link to your uploaded file, and the other with your user account information. You can then log in to your demo account to start editing your content.

Once logged in, you can start adding various elements by clicking on the document you want to edit.  You can enter URLs, upload images, media files, and animations in the appropriate fields, at which point you’ll be able to select and position them onto your page.

Your interactive document can then be easily exported and instantly shared online or offline. Features of Zyyne that might interest you:

  • Add external links, videos,  and animations
  • Browse with smooth page reflow
  • Easy Zooming while viewing pages
  • View  in  any browser
  • Generate a vocalized version of the document in different languages
  • Password protection available
  • Automatic publishing to iPhone, iPad, and Android
  • Get versions in e-book format or HTML
  • Ability to track and analyze viewer statistics
  • QR codes generated  for your publications

Some of the interactive document examples posted on their site are amazing. They show how smooth and effective an interactive publication can be.  In fact, here’s a look at our own Sonic PDF Creator 3.0 press release quickly revamped to include a video, which worked really well:

While this is a paid service, Zyyne lets you try out the service for free. You are allowed to review, test, and use your interactive PDF for 15 days without any obligation whatsoever.

Note that, although their homepage and main site is in English, some communications or webpages will be in French.  To work around this, try using Google translate. This online solution is too rich in features and capabilities to pass on due to language barriers!  Enjoy.

 

Top 4 Handy PDF Extensions For Chrome

One Chrome extension can go a long way these days.   Thanks to third party Google Chrome developers,  any one of the extensions in the Chrome Web Store can easily  transform the browser into a productivity powerhouse tool for free. All it takes is a one-time installation.

And you can bet that there are some great extensions that can help bridge the gap between you, Chrome, and your PDF documents, because, let’s face it, dealing with PDFs online or through a browser can be  a pain in the neck. Extensions are necessary.

Thus, for those looking to improve PDF integration with Chrome, we offer a good starting point.  Here’s a short list of 4 unique extensions that offer the most needed functionality when working with PDFs.

Show PDF in GViewer

When dealing with the PDF attachments in your Gmail inbox, it can be a hassle to have to download or save the file in order to open it.  Show PDF in GViewer, however, eliminates this and keeps everything in the cloud.  How? By letting you view your PDF attachments in Google Docs.

Installing the extension puts a new button beside the “View” option. Clicking on it will open the PDF file in a new tab using the Google Docs viewer.  No downloading required. Just click and view. Moreover, unlike the built-in PDF viewer for Chrome, opening it via Google Docs viewer makes it easier to import the PDF directly to your Google Docs drive by clicking on File> Save in Google Docs.

Print or PDF with CleanPrint

Online tools for web clipping or webpage printing are extremely popular, and in some cases, a must-have. For one that can quickly export to PDF, check out Print or PDF with CleanPrint.  It lets you save a webpage to PDF.

But why not just hit “Save page as…” or “Print…” and select the PDF printer driver?  Because doing so will give you the entire webpage with all the extras you might not need.   This extension lets you edit the page before printing so you get exactly what you want.

In addition, this extension has some versatile features for those who need to save on printer ink or like to use online storage for saving and sharing their web finds.   Features include: export to Dropbox, Google Drive, Box.net;  emailing capabilities; ability to save as Text files, add notes, and share the output on popular social networks.  Check out the video tutorial to see it in action.

PDFescape Free PDF Editor

Trying to keep everything online can be a challenge, especially when you come across the dreaded PDF form you need to fill out.  In such cases, you’ll be happy to see the Chrome store stocked with PDFescape Free PDF Editor,  an online PDF form filling extension.

Once installed, this  chrome extension makes it so that any PDF form you click on will throw up a dialogue offering to open the PDF in PDFescape. You’ll be prompted to register for the service, but you can continue without doing so (it’s completely free).

After you open a PDF form, you’ll get the in-browser GUI with options for filling in your form right within Chrome, itself.  Afterwards, you can download, save, annotate, and–for registered users, share the PDF form, as well.  Note that the extension is restricted to PDFs under 100 pages and unlocked PDF forms.

PDF Bookmarker

Closing off in the middle of reading a lengthy PDF document can be pretty frustrating on its own. So you can imagine (or have experienced) the added annoyance of having to scroll down through a ton of pages just to find the place where you stopped reading.  Well, here’s an extension you’ll enjoy:  PDF Bookmarker.  With PDF Bookmarker, you can bookmark the page you’re reading and keep your place tagged for future reference.

After installing the extension, just open the PDF document from Google Docs and click on the “Bookmark”  button that appears on the left hand side just above the thumbnail of the page.   It’ll then appear as “Bookmarked!” and you can close the PDF without having to worry about anything else. The next time you want to continue where you left off, just re-open the PDF and the page can be easily found as bookmarked. Simple.

According to the developer’s note, be aware that there are a few cases in which the extension didn’t work for some users. However, it’s still worth checking out.  The extension installed easily on this end and is working great.

So which ones will you add to Chrome?  Try them out, and send in your feedback. We’d love to hear your thoughts on them.  Enjoy!

Need A PDF? Here Are A Few More Search Engines To Check Out. Finally!

Last year, PDF search engines were just breaking ground on the Internet. Back then, we were only able to find and review 3 PDF search engines—and all three were in beta. Needless to say, you couldn’t be particular about your tools or your search habits when there wasn’t much to choose from.

Fortunately, more than a year later, that has changed. Thanks to the continued development of online document management, essential tools, like document search engines, are gaining ground.

Now you can find more than just 3 PDF search engines.Here are a few more that we reviewed to add to the list.

PDFQueen

PDFQueen is a free unlimited PDF search and downloading engine with millions of documents in its database. To start searching for a PDF, you can use already inputted search term tags from their collection of Recent PDF Searches, or from their collection of Last PDF Searches by Countries.

Once you search, you’ll get a page that resembles a typical Google search result. Click on a file and you get a clean HTML version to preview directly on the site with the download link right above it.

Searches done by countries will give you a list of “popular ebooks” looked for by date, which might make tailored searches easier, but with a few more clicks.

PDF-Searcher

With one test run using PDF-Searcher, you’ll get the impression that this site is based on the social media user.To start, there are bookmarking and social network icons for quick access and linking with popular sites you use everyday.

Moreover, when you get your search results back, you not only have HTML and PDF previews, but also the option of previewing files in the popular Flash format powered by PDFMeNot.

Also, while the homepage may not offer suggested search tags, you’ll get those at the bottom of your results page if what you’ve typed in doesn’t give you the right results.

docjax

If you thought PDF Database.com was a bit more versatile, you’ll think this engine is a swiss army knife.Docjax gives you the option of searching for Word, Excel, PowerPoint and PDF files.For each search result, you can preview the file, download it and even rate it by clicking on the “Love It” icon.

This site is a bit cleaner than most.It offerstag clouds, recommended books andthe usual “most viewed,” “most loved,” “most downloaded,” etc., in separate menus and drop boxes, like a regular website.

As to searching for the right file, you get handy .doc, .xls, .ppt, .pdf tabs to instantly switch your search from format to format without having to toggle and re-search.

Rapid4Me.com

While its name might bring to mind the popular torrent, this Rapidshare Search Engine is catered specifically to PDF files and not media. Rapid4Me PDF search engine is pretty decent.Like PDFQueen you get a handful of handy tags to start off with.

Once you search, you’ll get ranked results that take you to an immediate PDF preview in your browser. If that annoys you, you also have the option to preview an HTML version first.

PDF-search.org

PDF-Search.org combines different features of the other search engines into one.It has the social bookmarking and viewing options of PDF-Searcher; the added dropbox of PDFDatabase.com for PDF, DOC, and PPT search options; and the country tagging collection of PDFQueen.

To boot, like docjax, you can toggle between formats in your search with a simple click and still have the option of viewing them in Flash.

Take a careful look at each PDF search engine. When you have a number of them to choose from, you’re bound to find one that suits you, and not the other way around!