How Technology Is Shaping The Way Professionals Work

Digital Document Workflow

It may seem like every industry is already plugged into tech and professionals are working smoothly with digital workflows, the actual truth is that there are still technological bumps in the road. This may be due to the personal workflows of professionals themselves or the industry they’re in which may be slow to adopt more digital methods.

Regardless of the cause, technical expertise within an industry comes with learning. And most professionals are still learning their way around technology. So how are industries and professionals dealing with the digital shift that surrounds us? We take a look at three sectors.

Due Diligence With Digital Data Is A Must For Lawyers

Sifting through digital documents is at the top of the task list for any legal professional.  For instance, learning to work with legal PDFs accounts for a good portion of the main digital tasks they can expect to face.

While there’s some opinion that having to be tech-savvy depends on the lawyer and whether or not they have an assistant to work with the legal paperwork instead, it’s important for lawyers to know how to navigate or become somewhat technologically competent to convert and handle PDFs.

As files and case evidence are going digital, lawyers gathering the material for the courtroom need to be aware of the ins and outs of the e-discovery process which includes collecting the evidence, safeguarding it and working with it properly. Not only that, but lawyers need to check to ensure that the information is accurate.

Gavel With Keyboard

For example, lawyers will be performing legal research  which, as it turns out, can be problematic. In a study, it was found that six major legal research platforms turned up different results for the same searches. If the search algorithms aren’t consistent, how can a lawyer determine if the research is incomplete or not? This highlights an important point in which legal professionals need to know the pitfalls of the technology they work with, which means also knowing its strengths.

The onus is ultimately on the lawyer. They have to be aware of how legal tools and service vendors work. Yet, this isn’t always the case as one lawyer’s e-discovery error proves when she inadvertently disclosed highly sensitive financial information while under order of a subpoena for  a certain set of documents.

In the legal sector, it’s crucial to be on top of digital documents and the e-discovery process or they may face liability claims and lawsuits if mishandled.

Educators Are Learning As They Teach

Educators, on the other hand, have the burden of teaching with technology that they, themselves, are still learning to use. They’re teaching and integrating technology into a classroom that is vastly different than classrooms were just a decade ago.  

When classrooms are populated with students who have been born into a world with technology, it’s impractical to teach them with old school methods and material. The current K-12 generation has grown up with a different learning style than that with which their educators grew up (or partially different, at least).

Students learning with technology

There was a time when PowerPoint presentations, Chromebooks, and Google search results didn’t exist. But now the gaps are being bridged. Students can take a more active role in their education over the web with tutorials, blog posts, videos, and webinars. Also, educators are turning to platforms like Google For Education, for example ,for training and  educational tools needed to digitally streamline the curriculum as much as possible.

Whether it be to learn how to code, research online or develop their own app, kids are now reliant on technology to get a headstart. For educators, this forces them to focus on their ability to incorporate technology in education, to prepare students to interact and become a part of a high-tech future that will require a wide range of digital skill sets.

Data Extraction And Analysis Are Key For Investigative Reporters

And this need for digital skills as a standard is a growing necessity in data journalism, as well. To write a credible story, a journalist has little room for error. Journalists have to put accurate facts, numbers and statistics into context.

And the majority of this data is provided by governments and organizations that is often in PDF tables that have been scanned in. Data in this state is impossible to clean, analyze and refine for a story. But the relationship between the data and the story is the backbone behind the news we consume on a daily basis. How can they work with that data?

The data has to be extracted and then analyzed in tools like Excel or SQL which can help investigative reporters back up their stories and claims. Their ability to work with the data centers upon technical skills that include coding, data visualization and analysis, PDF conversion, database knowledge, and Excel.  

Analyzing Data For Investigative Reporting

In addition, the initial findings of the first Global Data Journalism survey, which is aimed at developing guidelines for the future of data journalism. Conducted across 43 countries with 181 participants, the survey sample showed that formal data training in newsrooms is lacking. It was shown that journalists did have degrees, but very little analytical (or at least, basic) skills.  

Fortunately, university data journalism programs are widening the range of data analysis courses in their curriculum, which is helping budding reporters to better cope with the locked down data they receive.

Connecting people to their work is what technology is all about. It solves problems. It simplifies jobs. While every profession has different technological needs, one thing is true: technology is shaping both how those professionals work and how these industries develop.

How To Perform A PDF Batch Conversion

Creating Paperless Office

If  you want to increase your productivity in the office, the first thing that usually comes to mind is constructing a better, more streamlined document management strategy.  And in today’s data-intensive world, PDF files that create bottlenecks will be your first target.

Because it’s so compact, secure and portable, the PDF is perfect for viewing, storing and sharing any content within your company.  Nevertheless, this can cause serious problems when you need to repurpose, analyze or edit the content trapped within the file format.

If you know how difficult it is to work with one PDF document, then you can imagine what it’d be like to work with five, ten or even twenty PDFs at a time.

There are some online conversion services you can use to convert files one by one, but if you need to convert a batch of  PDFs accurately, quickly and on a regular basis, you’re better off with a professional desktop tool.

Why Multiple PDF Conversions?

Besides basic conversions, Able2Extract lets you convert an unlimited number of PDFs at once by using the Batch Conversion feature. And this can be used for any document management setting, not just those in businesses.

This option can help financial managers and data journalists convert a huge amount of PDF data they wish to analyze in Excel, but don’t have the time to convert them one by one. Engineers can convert dozens of PDF project plans, modify and save them in AutoCAD formats. It’s also a neat feature for students writing a thesis and want to include or collect statistics from various PDF sources into a Word document.

Dealing with mass PDF document conversion is a good place to start boosting your productivity. Not only does it let you group your conversion tasks together, but it  also gets all your conversions done in one shot. Perfect for anyone looking for a quick fix for accurate and speedy conversions on a number of PDF documents.

Step By Step Batch Conversion

To perform a multiple PDF files conversion, follow these steps:

Step 1

After opening the program, click on a Batch icon at the top menu bar.

Selecting Batch Conversion Command

 

Step 2

A Batch conversion, pop out window will appear and you’ll be able to insert your PDF files by clicking on the “Add files…” button.

Adding Files To Batch Conversion

Once your files are selected, they will appear in the main box, indicating that they are in a queue for conversion. With a “Remove Selected” button, you can always exclude any file you don’t wish to convert.

 

Step 3

After you’ve added all desired files you wish to convert, choose an output folder by clicking on the “Browse…” button and select the conversion format from “Convert to” drop down menu.

Selecting Batch Conversion Output Format

 

Step 4

The final step is to enter the case sensitive code and click on the “Convert” button.

Typing Captcha Conversion Code

Depending on the number and the size of your files, you can see your converted files in almost instantly in your designated output folder.  The best part is that the entire process is automated. It requires no other input from you. You’re free to keep doing your work while your PDFs are taken care of in the background. 

Note that the Batch conversion can also convert scanned PDF documents, but only as images. The embedded OCR functionality, that allows you to edit your files, is not available for this type of conversion.

We live in the modern-day world where digital document issues can either make or break your company’s efficiency. But with modern-day tools like Able2Extract this can be one of the more easier productivity obstacles to tackle.  

Start with a 7-day trial and see how the PDF batch conversion feature works for you.

 

7 Best iOS Apps for CAD Users, Designers and Engineers

Creating CAD Drawing

Despite the fact that the mobile market expanded to the point where now most of the work is done on the go, AutoCAD remained one of the few software solutions to keep its desktop-first legacy intact.

The folks at AutoDesk definitely recognized the workplace evolution pattern (and even made a mobile version of AutoCAD), but that didn’t change the fact that the art of producing top quality drafts and designs still resides in the realm of the good old mouse and keyboard.

However, engineers and designers still largely belong to that group of tech-savvy people who spend a lot of free time on their mobile phones. Especially youngsters who are just starting out in the business.

That’s exactly why we decided to round up iOS apps that every CAD user needs to have.

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6 PDF To Excel Tips That Will Make You Look Like A Data Expert

 

Analyzing Spreadsheet Data

Dealing with a lot of work related documents can be stressful and overwhelming. Amidst the digital evolution, we often find ourselves stuck with a crazy amount of data stuck in PDFs that it’s hard to keep up.

It’s hard to imagine a day in the office without at least one productivity tool to help you overcome the most overwhelming of workloads and  bottlenecks.

It can get stressful, but if you’re a professional who constantly deals with that much information, then you know a trick or two to better organize your work.

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How To Write Better Research Papers In Microsoft Word

Studying with Technology

Being a student isn’t easy. When you’re writing academic papers and theses, help in any shape or form, is highly welcome, especially if you hate writing.

That’s why being familiar with new tools and just keeping up to date with current tech trends, will make the writing process much easier.

As a student, you‘re no doubt familiar with Microsoft Word’s spelling and grammar checker that helps you polish your writing. But do you ever go beyond those two features when drafting your documents?

In case you didn’t know, Microsoft comes with Editor and Researcher tools to complement the ones you commonly use and have at your disposal.

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