While the PDF can be a reliable tool in preserving your information faithfully, ascertaining the proper use of your PDF documents is not that simple and requires additional tools. Within information management processes that work with vital information, it can sometimes be difficult to ensure that once you create PDF files, they won’t be altered or distorted once they are sent and distributed to others.
Just as there are different levels of security for important documents such as passports, pieces of identity, and monetary objects, the content within a PDF is also treated with the same importance. The major concern for the PDF, is security against alteration and misuse.
As the PDF format is widely used at high levels of authority, it can contain material that is classified as confidential. Yet, the PDF is also used at a much more general and commercial level for online viewing and public access. Thus, PDF security measures exist in a wide range of options. Some users may set maximum security settings while others may only prohibit copying and pasting.
But what about the actual viewing of the PDF contents and distinguishing between one highly sensitive document from another one that isn't?
Your PDF documents may be secured with viewing restrictions and printing, but what about visually? Those security settings aren't physically seen at first unless the user checks the security settings.
More importantly, how do you retain that distinction within hard copies? Once those documents get printed, you need some way of classifying the security and distinction which that document contains.
In all cases, adding a watermark to the PDF document can resolve the issue and act as good control measure for categorization.
Branding your PDFs with watermarks also provides a good first step in protecting your intellectual property. Of course, you can set your PDF settings to restrict things such as printing and altering, but watermarking will help prevent the electronic abuse of your documents as well.
For online e-commerce purposes, the watermark can signify a number of things on a document: the kind of copy, whether a reprint or an original, the company authorizing the form, or the nature of the document (whether it's a receipt, invoice, etc). Watermarks can play an ideal role in controlling forms printed up directly from a website.
Most notably, a watermark is hard to miss once it's stamped onto the actual page. Whether printed or not, it leaves the classification of your entire file visibly taken care of.
There are some very smooth PDF creation software on the market that, apart from basic PDF creation services, offer stamping watermarks on created PDFs.
Watermarks can be textual or image information placed over or underneath the main content of a PDF page. Depending on the ability of the PDF software used for adding watermarks, users can customize the colour, font, angle, size and position of the watermark so that it appears on the document page with a professional look.
Users can also determine the translucency or opacity of the watermark in order to control its specific appearance for either printing or viewing purposes, adding a bold or subtle effect.
As an added bonus for those with numerous and different PDFs to create, instead of having to create the same watermark for each individual PDF, the first watermark created will apply to all other subsequent PDFs created unless this is changed in the settings. It's This is a quicker way to brand all your PDFs with a uniform look and it's also easy to do.
In conclusion, PDF users who are sharing sensitive documentation and need some guarantee that their files will not be altered, distributed for commercial purposes or misused in any other way, better find a reliable PDF software for stamping watermarks to their documents.