How Able2Extract Works With Your Document Management System

Document-management-able2extract

In the world of technology, there’s no escaping the digital document and everything that comes with it—the PDF format included.  Professionals with all sorts of working backgrounds have at one point or another dealt with the file format.  No doubt, leveraging a system that can handle a mass number of PDF files effectively is at the top of every company’s list.

Document Management Systems

As a solution, your company probably relies on a central document management system that allows employees to access and share multiple files effortlessly. It can be implemented internally through a corporate server or externally through third party services.

Both methods, of course, have their advantages. Where enterprise server systems allow for secured control access and monitoring, third party systems can be more resource efficient. In either case, you have a digital filing cabinet that can store documents, spreadsheets, and more importantly PDF files.

Uses Of The PDF format

The advantages of PDF documents has evolved drastically over the years, providing users a secure and professional solution at the document level. It already plays a major role in every department:

  • Accounts Payable and Receivable: PDFs are used for handling key documents including invoice exporting, distributing contracts, and accessing pre-purchase documents.
  • Sales and Purchasing: Agents keep records of purchase orders, send out registration forms, and collect and process data for the company.  All are kept in the PDF format.
  • Marketing:  Distributing brochures, product literature, and information to clients.
  • Customer Service: Managing client information, customer accounts, billing and receipts.
  • B2B Correspondence:  Discussing important documents in review, distributing company forms, and exchanging business proposals in secured PDF files.

It’s apparent that PDF files can cause difficulties between departments that, more often than not, work in conjunction with one another.  Thus, employees who need to work with the same stored and trapped content, but in different ways, need to consider how they can do so in an efficient manner.

Able2Extract & Your Document Management System

Think about it. How would you instantly take the PDF data your department needed, edit it, and integrate it back into the system completely processed and as needed?

Quick makeshift solutions can turn a simple task, like extracting text, into a major problem.  You’ll always need to reformat, realign and rearrange the data, wasting valuable time and resources. With every tool you seek out, you want one that lets you work seamlessly with files and systems already in place.

Able2Extract provides an intuitive way of converting PDF documents, minus the high cost, complex integration, and the steep learning curve. Here’s a closer look at how you can extend your workflow and get the most out of it:

Instant PDF conversion—Spend more time on analyzing data. Conversion is reduced to a 3-step process. Open your file, select the content to convert, click on the conversion output desired.

Content Editing—Able2Extract is designed for general content repurposing in mind. You get conversion options that are suitable to each format, whether it be Word or Excel.

Data manipulation—For professionals in data intensive work environments, Able2Extract can convert only the data you want, not the redundant data you don’t.

Document Collaboration—With more than more than 10 PDF conversion options, Able2Extract eases the document collaboration process and accommodates any format conversion needed by individual workers.

Invoice Data Analysis—Able2Extract’s custom PDF to Excel conversion gives users the control and flexibility to convert and manipulate PDF data at the cell level.

This flexibility enables you to work with information the way you need to and get the most out of your conversions.  For more information, check out the quick start guide to get a closer look at Able2Extract.
photo credit: DijutalTim via photopin cc

How To Create A Printable Valentine’s Day PDF Coupon Booklet With Sonic

It’s always tough coming up with the perfect gift for our loved ones, especially around Valentine’s Day when generic chocolate boxes and teddy bears take the spotlight. Have you found that ideal gift yet?

If not and you’re thinking of gifting something creative and genuine this year, a Valentine’s Day coupon booklet might just be the thing you’re looking for.

The idea behind this concept is to customize each coupon with actions  and treats that others can “cash in” on. The more you know the person, the more meaningful your coupon gift can be.  So if your significant other hates a certain chore, you can create a coupon offering to do it for them. It’s a great (free) way to give a personal gift that keeps on giving!

Valentine printable gift

Getting them into a PDF booklet is just a handy way of getting them in a format you can save and instantly print up and give out.  But you may find it difficult to get the formatting just right for a printable book.   An easy way to do this is by using the Create Booklet feature in Sonic.

It can create and format a booklet from regular PDF files intended for professional print and assembly, like brochures and pamphlets.  And we can certainly use the feature for basic DIY booklet projects like this one.

Creating A Simple Printable PDF Booklet

You’ll first need to generate your coupons, which calls for  a bit of careful thinking.  To help here are a few ideas to get you going:

  • Offer coupons for your kids to stay up for one hour or to get some extra dessert
  • Spouses who are always fixing things around the house  can offer to handle the next household disaster
  • Boyfriends can include coupons to sit in on a chick flick with their girlfriends
  • For friends, how about a coupon to buy the next round of drinks?

After you have your  ideas, you can create your own coupons from scratch in Microsoft Office Word with text boxes and a bit of formatting.  We used a Word template because of its simplicity.  We customized the text, added some fine print, and saved it to our computer.

Valentine Coupon Template

Our template only offered 2 coupons per page, so we used 8 of them, customized each, and batch converted them. We then merged all the PDFs to get a single 8 page PDF with 16 coupons for this tutorial.

When you have your own file ready to go:

1) In Sonic, use the Create PDF From File command to browse, select and convert your MS Word to PDF.

2) Click on the Create Booklet option

Create PDF Booklet Sonic

3) Select your options.

i) For a basic booklet, select Landscape mode and LETTER sized paper.

Sonic Create Booklet options

ii) Under Scale, select Auto. Ensure Proportionally is selected.

iii) Leave the Margins default settings to leave room for any personalizations you’ll want to add in after it’s printed.

iv) For Binding Type, select Book. Set the Sheets per Fold setting at 4.  This works for an 8 page PDF with 2 coupons per page. It combines 2 pages onto one, allowing you to bind the pages at the centre. When folded, you get single-sided coupons which are perfect for cutting out.

Valentine Sonic booklet layout

v) Crop Marks and Bleed Allowance can be left to their default values.

4) Add any other elements that are appropriate:

  • Add a secure PDF password to keep the PDF coupons secure and prevent any other print outs.
  • If there’s no set expiration date, add a watermark down the length of each page first to keep track of them.
  • Go back and add a cover page to the booklet. Insert a blank page you can stamp an image on or add a page from another PDF.

5) Save the PDF booklet to your computer, print it out, and bind the pages.

Here’s what ours looked like, fresh off the printer with the above settings and an added cover page. As you can see, you’ll have a lot of freedom to jazz it up in your own style:

Printed Valentine PDF Booklet

If you haven’t used the feature yet, now is a good time to get acquainted with it. So go ahead and start in on your own booklet.  No doubt, you’ll have a lot of original and thoughtful coupons to generate.

Main Photo Credit: Patricia Mellin via photopin cc

Able2Extract PDF Converter Now Has A LinkedIn Showcase Page!

Able2Extract-LinkedIn-Showcase

We’re excited to announce that we just another great place where you can catch up and get to know Able2Extract:  LinkedIn Showcase.

You may be wondering with all the other networks we’re on, what a LinkedIn Showcase page has to offer. Well, LinkedIn Showcase pages offer a way for LinkedIn users to engage on a more personal level with businesses and services that matter to them.

LinkedIn Showcase: What to Expect

And this is what we’re planning for our Able2Extract LinkedIn Showcase page.  We’ll share reviews written by bloggers, usage tips, and discussion posts where you can fully voice your own opinions and feedback.

We’ll also post handy information as a general FYI to get a full picture of the PDF format and Able2Extract in context.  It’s a great network to learn everything you wanted to know.

Not only that, but to ensure that we offer you an Able2Extract resource you can really use,  we’ll be updating the page with related topics that matter to you and the industries you work in.  We’ll offer suggestions on how you can put Able2Extract to better use in your day to day routine.

And ultimately, we want to hear from you–what do you want in a PDF tool and what matters to you?

So if you’re on LinkedIn, drop by, join in and get to know Able2Extract on another level!

Users Weigh In On Able2Extract—Thanks For The Feedback!


User Rating Survey

It’s a common thing to hesitate when before you purchase anything online. We’ve all been there, always looking for that extra vote of confidence and social proof that the product you’re thinking of purchasing will fit in with what you need.

Well, we’ve gotten some amazing support and love from users around the globe and from different industries. At one point or another they too had their doubts. But they gave it a shot, and instead of leaving disappointed, they came back with some amazing feedback which we thought you might be able to relate to.

As a community, hearing feedback from each other is a great way to help each other out.  Here’s a look at some testimonials from users like you. You can find more of these from our Able2Extract testimonials page.

Investintech Testimonial About Us

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Investintech Testimonial OrderNow

Able2Extract Pro Testimonial Convert

Able2Extract-Testimonial-Simple-Features

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Able2Extract Pro Testimonial Features

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Able2Extract Pro Testimonial OCR

Thank you to everyone who had something positive to say about Able2Extract and about our team in general.  You guys rock!

 

photo credit: henribergius via photopin cc

Getting Started With Data Visualizations

Data Visualization Definition

Image Source: Infosthetics.com

Not a day goes by that you don’t deal with data on the Internet. The Internet is full of creative visuals and images that can distract, captivate and occupy you for hours.  However, in some cases, the images aren’t just mere eye-candy.

As conditioned web surfers, we can easily consume a ton of information each day without even knowing it.  It’s easy to overlook visually compelling content like inforgraphics and pie charts as advanced research aides based on complex raw data.

Being developers of PDF converter solutions, we’re no strangers to helping you work with difficult-to-deal-with data on a daily basis. Today, we help you get started with putting that data into a visual, easy to digest form.

Interpreting Data IRL

You may already know that data visualizations can come in all shapes and sizes: vector graphics, flowcharts, venn diagrams, interactive maps, word clouds, and dashboard analytics. Regardless of the form, they’re all aimed at one thing–conveying information effectively.

For example, users with Excel spreadsheets that have over 10,000 rows of values can’t be expected to make sense of all that information in one shot.  So putting those numbers into a visual format makes it easier to condense, interpret, and analyze at a glance.

Because of those capabilities, data visualizations play huge roles in different sectors. A few examples include:

Data Journalism: Data-crunching journalists often need to easy-to-interpret data to gain better insight on the bigger picture of things. Even big data publications that release research to the public do so in user friendly visuals like graphs and tables to online readers.

Finance:  Stock traders who deal with fluctuating data on a day to day basis use data visualizations like  candle charts to keep track of stocks being traded by the minute. These real time visualizations are crucial for analyzing stock trends throughout the day.

Able2Extract Google View Ripples

Social Media: The examples are endless: infographics, Facebook’s Page admin dashboard,  View Ripples by Google+, Twitter Analytics, interactive maps. It’s almost impossible to avoid.

Given the visual and informative nature of the web, you need to get more creative with your data if you want your viewers to retain and use the research you’re sharing.

Creating Your Own Data Visualization

So having a good sense of the practical uses of data visualizations, you may be itching to try your hand at putting one together.   This quick and short collection of tools will give you a good running start:

Piktochart: Creating basic infographs is Piktochart’s main strength. A free account will allow to make a few customizations with already provided themes, fonts and colours.  They also provide a good research resource on their blog of  8 Useful Databases To Dig For Data (And 100 More).

Visual.ly: For manageable datasets, you can use Visual.ly  that will take your information and let you  customize how you want your uploaded data presented.

Google Spreadsheets & Charts:   Using Google Spreadsheets? No worries. You don’t have to leave the app in order to visualize your Google spreadsheet data into charts. Their support page offers a number of tips on how to optimize your data by chart types you can use to visualize your cell values.

Infographic Creator Online

Infogr.am:  Infogr.am makes creating infographics with your Excel data easy. It has a built-in spreadsheet where you can import and edit your data set on the spot and illustrate it with over 30 different chart types.

Word Cloud Generators: Word cloud generators like Wordle, Tagxedo, Worditout and VocabGrabber are tools that create data visualizations of words. Use these tools to visually analyze the words, vocabulary, or text you’re interested in.

Tableau: Tableau is helping people to see and understand the power of their data. Not only is Tableau the place to create your own data visualizations, it’s also a resource where you can view, comment, and share the ones already created by others. Fast and easy.

Timeline Data Visualization

 

Timetoast: For those who want to create a unique timelines, there’s Timetoast. It lets you create a timeline from data and elements such as video, images or audio. The timelines are a beautiful way to present any data and share whatever you wish, including for example a history of someone’s life. Simple as that.

Tweaking Your Visualization

As you create your own data visualization, keep in mind a few things.  Ask yourself, how are others going to be interacting with your information? Is it easy for users to read?  While colour scheme and layout is important, simplicity is always more powerful.  You can find more tips from non-profit blogger and expert, Beth Kanter in Making Data Visualizations: A Survival Guide And Other Resources.

So next time you’re looking to give your lesson plan, business presentation, or case study a boost, try  adding a data visualization. It can go a long way to making sure that your audience not only understands your research, but that they also stay interested in it!