How To Sign PDF Documents & Word Forms With Google Docs

The business world is now a digital one. Professionals and users are looking to do and keep everything digital–even signing documents. Users are turning to access a quick way to deal with e-signatures without having to print, sign, and re-scan the form.

There are a ton of services that can help you sign documents. But if you’re looking for a quick sign-and-go tool, you can use Google Docs in conjunction with the add-ons available.  In this tutorial, we show you how to digitally sign forms with Google Docs.

Signing PDFs and Forms with Google Docs

The best part is that you can essentially sign uncomplicated PDF documents if you upload them as MS Word documents first.  So if you have simple PDF documents that only need a signature to complete it, convert your PDF to Word first.

Once you’ve converted it, follow these steps:

1. Upload and open your Word document in GoogleDocs.

2. Click on the Add-ons tab and add the HelloSign Add-on.

Google Docs Addon

The HelloSign Add-on will give you the most direct way to add signature and other signing fields to your documents. All you have to do is click and drag.

This Add-on also ensures that the signatures, themselves, are legally binding. One limitation, though, is that you only get 3 free signed documents per month. For more, you’ll need to upgrade your account.

3. With the form document opened, go to Add-ons>HelloSign>Sign Document.

Selecting Sign Document Option

4. In the side bar, select the number of people who need to sign. We selected Me and Others for this tutorial.

Setting Up Document

5. Click on Continue in the next dialog to prep your document for signing. You‘ll then be directed to the HelloSign website where you can designate signers as well as yourself.

6. Once you’ve added the signers in the Who needs to sign? screen, click on Continue and the HelloSign editor interface will appear.

 Adding Signers To Document

7. Select the signing fields you need and drag them into place.

Adding Signature Fields

8. To sign the document, click on the drop down menu listing (under “Who signs here?”). Select Me (Now).

9. Decide how to sign the document. We opted to draw in a signature as the manager and clicked on Next to review it.

10. When satisfied, click on Insert or Save and Insert Signature.

 Selecting Signature Type

11. Click on Continue to send the document to the other signers with a message.  On the other end, your recipients will be able to simply click on the Review & Sign button from their notification email.

Reviewing Signature

Once they sign it, they can click on I agree and the document will be confirmed as signed. HelloSign will send a copy of the document to their inbox.

Finalizing Signature Agreement

When you receive notices that the document is viewed and signed, you can view the form itself. It will come with an audit trail attached at the end. Then from the viewing window, you can Share, Download, and check in with other signed or pending forms. When you download your form, you can export it as a PDF.

This is a great workaround for companies or individuals looking to sign PDF files digitally.  There are many ways to use Google Docs in your everyday work, whether you’re signing contracts digitally or writing papers online.  How do you use them?