How To Insert PDF Into PowerPoint

Computer PowerPoint Presentation

When used effectively, PowerPoint can be a highly versatile tool when conducting a presentation.  The application is easy to learn and can do many different things to give your presentation a boost.

One problem is trying to do more with your presentation, including working in PDF content into your slides. Can you put PDFs in PowerPoint? The answer is yes, you can.

We covered how to attach a PDF file into Word documents before, and the process here is similar. So take a look at how do this in MS PowerPoint, along with a couple of other ways to give your presentations the edge over everybody else when you need to work with PDF content.

Insert Your PDF File Using The Insert Menu

If your presentation is published online and is posted up as an information source, you may be looking to include a PDF as reference for anyone that’s viewing your presentation. To insert a PDF into PowerPoint without losing quality, follow the steps below:

1. Open PowerPoint and create a new presentation (or open an existing PPT file).

2. Select the slide which you want to insert the PDF.

3. Go to Insert>Object in the Insert menu at the top.

Selecting Insert Object

4. Select Create from file>Browse. Select your PDF document.

5. Put a checkmark in the Display As Icon to display an icon instead of the first page of the PDF document.

Insert Object Dialog Box

6. Click on OK.

PDF File In PowerPoint

Drag And Drop Your PDF Into PowerPoint

As mentioned we had a quicker way to insert PDFs and that’s by dragging and dropping your PDF content into MS PowerPoint directly onto your slide.

1. In MS PowerPoint, create or open a presentation.

2. Select the slide you want to insert the PDF. Then adjust the PowerPoint application window size so you can drag the file in.

3. Open Windows’ file manager on your computer.

4. Search for and locate the PDF file you want to insert.

5. Left click on it and drag the PDF file onto the slide to insert it into PowerPoint.

Dragging PDF Into PowerPoint

 

Convert PDF Content Into PowerPoint 

Because presentations are highly visual, you may want to insert the actual PDF information, images or page content into your slide rather than the file itself. Depending on your content, this could be a more direct and effective way to present your information.

Here’s where being able to convert PDF to PowerPoint comes in handy. To do this:

1. Open your PDF in Able2Extract Professional.

2. Select the PDF content or pages you want in your PowerPoint presentation.

Selecting PDF Pages

3. Click on the Convert to PowerPoint command icon on the toolbar.

Able2Extract PDF To PPTX

4. Name and save your file. Able2Extract will then convert pdf to pptx. You can then work around and edit y0ur slides and the already converted PDF content.

PDF Pages In PowerPoint

 

Whether it be for the classroom or for a webinar demo, MS PowerPoint is the number one tool everyone turns to.  Now when you deliver a presentation and need to refer to some PDF content, you can do it directly and smoothly without having to switch back and forth between a PDF viewer and PowerPoint.

5 Ways To Run A Paperless Office More Efficiently

 

Creating Paperless Office

For the longest time, workplaces have been striving towards a paperless office. Yet we still have a long way to go before going completely paperless. In fact, half the battle is making the switch. The other half is  running your paperless office efficiently.

Sure you can scan in all your documents and make your filing system more accessible. But if you can’t effectively retrieve, extract and work with those scanned documents, your switch won’t be the digital transformation you envisioned.

The amount of effort and cost you save in paper, will be cancelled out by the amount of time you waste.  So how do you revamp your workflow in a paperless office?

1. Automate Your PDF Conversions

It’s common for super busy people to multitask, but there have been arguments that say multitasking isn’t even multitasking since you’re switching between tasks completely rather than doing two things at one time.

Able2Extract Professional’s batch conversion can help you multitask correctly. Set up your queue with PDF documents, select your output format, set up your folder, and after entering the captcha code, hit the convert button. The entire process is automated. You don’t have to do anything else.  What better way to get 50 PDFs converted while following up with clients or getting last minute work done?

2. Don’t Print To Edit

If you’re used to working in MS Word and typing upon the page you’re working on, you’ll always be disappointed that PDF files can’t do likewise.  You might even find yourself printing, editing and then re-scanning the entire document.

Editing PDF Content

However, there’s no need for that work around. It’s now completely possible to make direct edits to PDF content that’s normally locked down. Able2Extract Professional lets you make quick corrections, redact text, add underlines–everything you’d normally do in MS Word– on the PDF page you’re viewing.

3. Stop Converting Entire Documents

Sometimes when you want to convert only a part of a PDF file, it’s frustrating when you can’t copy and paste that data into another file.  It comes as no surprise then that your gut instinct is that it would be easier to convert the entire file and then delete  unwanted pages afterwards rather than waste time trying to figure out how to get only a portion of the PDF converted.

This is where cutting back on the conversion work can actually help you achieve a more concise and effective job. Able2Extract Professional offers you the ability to choose the content you want converted the first time around before you even convert the text.

4. Search Scanned PDFs On The Spot

If there’s anything worse than a PDF, it’s a scanned PDF. You may not even know that you have a scanned PDF until you fail at converting that data without the necessary OCR. What’s worse is that you probably don’t even need the entire file–you’re only looking for the data you’re interested in. How do you search  scanned PDF files?

Able2Extract Professional can convert image-only scanned PDFs to searchable PDF documents.  With a few clicks, you can work with the PDF content directly and eliminate the task of converting the PDF to Word just to search for strings of text.

5. Stop Post Conversion Adjustments

One of the major complaints of heavy PDF data users is that there’s too much post-conversion editing that occurs with PDF to Excel conversions. A lot of time will be spent by data analysts to adjust and clean the resulting data conversions in Excel before they can even analyze and put that information to work.

Customizing PDF to Excel Conversion

Fortunately, there’s the Custom PDF to Excel conversion in Able2Extract Professional that will allow you to skip the manual post conversion editing by letting you do all of that before the conversion even begins. Manually adjust rows, columns, delete headers and select the tables you want converted and preview the results to ensure your data turns out exactly how you want them.

It isn’t enough to just switch over digitally. You need to work effectively, as well.  With a few tweaks to how you normally deal with PDFs you can easily get your company’s digital transformation on the right track.

 

PDF Security Essentials: What You Should Know

 

Securing Technology

There’s an undeniable love-hate relationship we have with PDFs. You hate it because you can’t easily interact with the content that’s in it; you love it because it can keep that content intact. And for better or worse, that dichotomy is the format’s strength.

Yet oftentimes you don’t realize how secured or unsecured your PDF content is. Many PDF myths exist, one of them being that the PDF is naturally secured. But it isn’t. One way to tell the difference between a regular PDF vs. secure PDF documents is to quickly open it in a PDF viewer and see if it says “Secured” in the viewer toolbar.  The absence of this alone is reason enough to be extra vigilant with PDF security, but there are other more compelling reasons if that isn’t enough.

Why PDF Documents Need Security

Improper PDF redaction, for example, is a misunderstood security feature with heavy consequences if not done properly. Drawing or placing a black filled rectangle over text doesn’t mean that it can’t be accessed.

Digital trends in the workplace are also ripe for security holes as not all gaps can be covered in your company’s data security strategy. This includes mobile access, accidental recipients, and employee negligence.

Creating Paperless Office

And as much as we advocate a paperless office, transitioning towards one is often the stage in which scanning and turning hardcopy documents into a PDF leaves security doors wide open.

Lessening privacy risks is all about determining how your document content is vulnerable, and a document’s lifecycle contains a number of potential risks along the way.

Now that you have a few ideas of where PDF security barriers are the weakest, you may be asking yourself what security measures can you add to your PDF documents?

The PDF Security Solution

There are security basics that should never be overlooked or dismissed. If your content is significant enough to be put into a PDF, then it should be significant enough to secure.  A few quick ways to secure your PDF file:

Create User Passwords – This is the simplest way to filter out your intended recipients from prying eyes. With a password, your content is locked and should be your first security barrier. Knowing how to password protect a PDF can help secure your information at the most basic level.

Create File Permissions– Another level of security for your content should your file be accidentally accessed. While people may be able to view it, ensure that viewing is all they can do with it. Restrict activities from printing content to copying text. Checking the PDF’s Properties dialog, users can see what permissions are given to the file, if any.

Proper PDF Redaction– Use dedicated PDF redaction tools to redact PDF text properly. As discussed above, the text may still be accessible underneath any makeshift black rectangles you insert.

Redacting PDF Data

PDF Encryption – In cases, where you’re collaborating around contracts (real estate, business) that need revision or signing. Able2Extract Professional will allow you to encrypt existing PDFs if you need to edit, re-encrypt and share or decrypt, modify and re-share that content for collaboration.

Enhanced PDF Security

Add a Watermark to PDF pages – Let’s not forget that some tools exist to remove PDF security features. As a last line of defense, a PDF watermark can help to discourage printing or distribution of your content when all else fails.

Interested in keeping your PDF information secure? Learn more about Able2Extract Professional’s security features and download a free trial to test them out for yourself.

How to Compress a PDF and Reduce its File Size

Compressing PDF DocumentsIf you’re not sure how to compress a PDF so that you can share and store it more easily, then you’ve come to the right place.

But, before we go on to the tutorial, let’s explore what exactly PDF compression implies.

Generally speaking, compression is a process through which we optimize bits and bytes in order to reduce overall file size and “fit things better”.

Unfortunately, that compression is often done at an expense to file quality.

That can be seen in compressing JPEG images in Photoshop: the more you reduce the image file size, the worse the quality gets. And vice versa.  

Well, the same is for digital documents, except in this instance, you don’t necessarily have to lose too much quality as here we have a lot more compression options.

For example, PDF documents are naturally optimized for compression.The PDF, by default, supports two biggest compression types: lossless and lossy.

This article further explains these two types of compression, however you should note the main difference:

  • Lossless is used for documents containing text, as its algorithm creates reference points for textual patterns, stores them in a catalogue and then brings them back to your file.
  • Lossy is mainly for images and graphics, as it reduces file size by eliminating bits of information. The end result is a compressed image, but with reduced file quality.

Of course, these compression algorithms won’t happen by themselves. They usually require a PDF compression software, which can be either online or desktop.

When you apply a PDF compressor software to your PDF document, two things happen:

1) The images get downsampled and compressed using either JPEG, ZIP or LZW compression methods.

2) The text gets compressed using a lossless algorithm.

Since we got the technical bit out of the way, let’s explore the two only ways to compress a PDF document.

1. Compress your PDF using a desktop software – gives you better compression, more control over downsampling methods and is much more secure. However it takes some time to download and install the software, which is the main reason why a lot of people resort to the second option.

2. Compress your PDF using an online tool – this is much faster and does the job well for most users. Using this method you can usually reduce your PDF by around 20-30%, depending on its structure and complexity. For business users, however, we recommend a desktop tool, like Able2Extract.

Let’s now explore these two options and see which one suits you the best.  

How to Compress a PDF File with Desktop Software

Compressing PDF using a desktop tool is where we can really dial in on the details and fine tune our compression settings. This is perfect when you need to reduce the size as much as possible and is especially useful when you need to email a PDF. Let’s get started.

Open your PDF software of choice. We’ll use our very own Able2Extract.

Go to View > PDF Creation Options.

Navigate to the Compression tab.

Selecting PDF Compression Settings

There are 3 main panels here, all related to image compression, which is something that takes up most of the space in PDF documents, in terms of file size. Leave the Compress Text checked and set up everything like in the image below.

This is the template for the biggest possible PDF compression in Able2Extract.

Able2Extract Compression Settings Template

Once you set everything up, hit OK and, the next time you use the Create PDF feature, every PDF will be fully compressed.

How to Compress PDF Using Online Tools

By far, the most popular way of compressing a PDF document is uploading it to an online tool of choice and hitting “Compress”. Yes, this does actually work pretty good. Well, in most cases.

Before we recommend the best tools for online PDF compression, you should note that, when it comes to file and document security, nothing does a better job than a desktop tool that can process everything locally, without uploading your file to an external server.

That being said, there are a couple of dependable PDF compression tools that you can use right away:

These tools do a pretty good job at converting smaller documents and, depending on the type of your PDF,  you can even get more than 30% compression.

They are all fairly easy to use and, even better, most of them are completely free. However, they do have some limitations be it either in terms of file size or the number of compressions.

So, there you go, a quick and useful tutorial on PDF compression. To recap one more time:

For compressing large PDF files, use a desktop software (like Able2Extract) to fine tune your compression settings for both images and text.


To compress smaller files even more, use an online tool as a faster way of PDF compression, which also let you work on your PDFs on the go.

Top 10 FinTech Conferences To Attend In 2017

Technology Business Finance Rates

Young start ups, entrepreneurs and established businesses are looking to get inspired and educated  on the latest developments going on in the fintech industry. And in this fast-paced world of technology, this can involve anything from new enterprise developments to number-crunching finance tools.

Whether it be about making connections, finding new investors or meeting possible partners, conferences are the best way to stay on top of the industry. To that end we put together your own personal guide to fintech conferences that you should have on your radar this year. Here are the top 10 North American fintech events 2017 has to offer.

1. FinDEVr

At FinDEVr, fintech developers, CTOs and engineering professionals will be at the center of innovation and forward looking content. Here you can get the first look at the latest tools, upcoming technology and platforms in finance through 15 minute presentations offering professionals in the industry a springboard on which to build and improve on their fintech vision.

New York, New York
March 21-22, 2017

2. Finovate Spring 2017

When your company is looking to stay ahead of the game, Finovate Spring 2017 will be the fintech conference you’ll want to check out. From senior financial and technology executives to expert analysts and innovative entrepreneurs, this conference will be the place to be. The focal points of this conference are on-stage live demos of new innovative financial technology and networking sessions.

San Jose, California
April 26-27, 2017

3. Money20/20

Though this event made its debut in 2012, Money20/20 has since grown into a conference that was capable of attracting more than 1700 CEOs, 11000 attendees and 4500 companies last year. This conference is the place to be if you want to raise brand awareness, launch a product,or  create new partnerships. With keynote presentations, hackathons, and educational sessions, you can learn and get up to speed about the latest developments in financial services and how they relate to technology, data, and more.

Las Vegas
October 22-25, 2017

4. Future of FinTech

Get updated with the latest technologies that are reshaping the financial services industry. Future of FinTech  will cover trends that include insurance tech, AI, blockchain, and more. With startup presentations,  panels, and topics discussing the next disruptive force in financial services.

New York, New York
June 26-28, 2017

5. Digital Banking

The Digital Banking conference is for anyone working in the banking industry.  This conference covers the trends and issues that are happening in banking technology: cyber security,  mobile payments, user experience, and analytics. Meet executives and other tech developers looking to push developments in mobile and online banking and payment systems.

Austin, Texas
June 12-14, 2017

6. The 2017 CNP Expo

According to its homepage, “The CNP Expo is the only conference of its kind, dedicated to the intersection of security, e-commerce, software, mobile, retail and payments.” This conference is dedicated to educating professionals in the financial technology industry. From covering best online payment practices to providing perspective and knowledge on a number of  essential topics, this conference will enlighten you and your team.

Orlando, Florida
May 22-25, 2017

Conference Event Auditorium

7. LendIt USA 2017

The LendIt USA 2017  conference will be the conference to attend if you’re in the lending and fintech industries. At this conference, you’ll find business opportunities while building your network with valuable and top tier industry professionals. Make the most of your experience with presentations, partnerships, funding, media exposure, innovation and thought leaders.

New York, New York
March 6-7, 2017

8. In|Vest

The In|Vest 2017 conference is the event where you can get perspective on upcoming digital trends and strategies on wealth management. You’ll get to network with a number of executives from traditional and private banks as well as venture capital and private equity investors. Benefit from disrupt demos, CEO spots and breakout sessions.

New York, New York
July 11-12, 2017

9. CFSI EMERGE Financial Health Forum

Anyone who’s involved in financial services should attend the CFSI EMERGE Financial Health Forum. This conference is aimed at providing VPs, directors, managers, and financial professionals with some insight on how effective their financial strategies to assess consumers’ financial state are. This can be a good springboard and compliment to fintech businesses in search of new product ideas, partnerships, and market research.

Austin, Texas
June 14-16, 2017

10. Future of Money & Technology Summit

The Future of Money & Technology Summit is a meeting ground for the most innovative minds that include entrepreneurs, developers, investors, and both service and solution providers. Attend and discuss the changing financial ecosystem with top professionals. This conference still has yet to confirm its agenda, but is worth keeping an eye on.

If you can’t attend them all, don’t worry. No doubt these organizations will have some great post-event summary and content available.  Any conferences we missed? Post them down in the comments to add them on.