What PDF Tips Can 5 Popular Movies Give You?

One of the major challenges facing PDF users today is finding good tips on creating and handling that picture perfect PDF. Whether it be in regards to content, layout, or creation, it’s likely that you’ve been curious as to how you can make your PDF content more reliable and highly receptible to everyone.

For those who are looking for some ideas, all you have to do is look to the silver screen. There are a few movies that can shed some light on taking your PDF up a notch.

If you put your movie-watching time to practical use, you’ll start looking at a few popular movies—and your daily work, in a different way.

1. Inception (2010)

If you still haven’t watched this movie yet, you’ve probably already heard about the complexity of its story line.  The movie’s main character, Dom Cobb (Leonardo DiCaprio), has a special talent: stealing secrets from others when they’re dreaming. But having been used mainly for corporate espionage, his special set of skills has made him into an international fugitive struggling with his own personal demons.

In an attempt to redeem himself, he takes on one last mission. The goal? Inception. That is, to plant an idea deep within the subconscious of his employer’s rival that will eventually leave his employer with the corporate advantage. The deeper the idea is planted into the subconscious, the more convincing it is.

Thus, for it to succeed, Cobb and his team devise a complex—and confusing, architectural dream structure: a dream within a dream within a dream.

What advice can Inception give us about the PDF?

The content within a PDF file can be as complex in structure as the dream levels created by Cobb’s team, being either broken down into major parts, sections, or even subsections. Navigating through such PDFs can be a real pain in the neck.

Do your readers a favor: add bookmarks to your PDF.  Give them a navigational structure for your PDF content, offering a way to move through the file with a single click.  To add bookmarks to PDF files, look for a PDF creation tool that comes with the ability to edit PDF content. All that’s needed is a bit of organization to get your PDF user friendly.

2. Harry Potter And The Half-Blood Prince (2009)

Although something always gets lost in translation between film and book, this trailer is enough to get you fixated on seeing it through to the end on the silver screen. Harry Potter And The Half-Blood Prince is crucial to the epic franchise in that it shows you where and how it all began with Lord Voldemort.

We’ve been through the first few films knowing Harry’s past, but it isn’t enough for a story that grows dark gradually with each installment. To heighten the stakes and the tension, this movie gives us our first good look at Lord Voldemort (Ralph Fiennes). We’re shown a memory of Professor Albus Dumbledore (Michael Gambon) meeting a young and troubled Tom Riddle (the future Lord Voldemort) for the very first time. And we see him yet again, in another crucial memory, this time as an adolescent in his first curious steps towards dark magic.

We finally see Lord Voldemort’s story (or bits of it anyway) on-screen, up close and personal—as a young student taken in by Dumbledore, and brought up within the very walls of Hogwarts Academy itself.

What PDF advice can Harry Potter And The Half-Blood Prince give us?

For all the good things PDF files have to offer, they can contain bad things as well without you even knowing it. All you have to do is click on a link, play a Flash video, or even just open the file and you’re caught.

There have been many ups and downs in the past year as PDF hacks started rising in numbers. The scary part is that there are reports that hidden PDF exploits are getting past popular AV programs.  Even popular mobile apps and gadgets aren’t immune to security flaws which can be exploited by PDF hacks.

Lesson to learn? Don’t be too trustworthy with every PDF file you come across. While you can’t help the PDF files you get, for your own files, ensure that you have all the necessary security measures you need in place: passwords, file restrictions, watermarks, etc. PDF security is essential.

3. The Matrix (1999)

In 1999, we were all blown away by the idea of the Matrix: the everyday world perceived by humans is actually a simulated reality created by machines. Admittedly, the philosophical ideas that came with it were probably a handful to grasp the first time around.

Luckily, we learn about the Matrix alongside computer programmer and hacker, Thomas A. Anderson, aka Neo (Keanu Reeves), who gets freed from it. Once liberated, Neo’s new friends show him what the real world is like. Having escaped the Matrix, surviving underground, and rebuilding human civilization, they’ve also managed to use the Matrix to their own advantage.

Their sockets, once used to channel and convert human energy to the Machines, allows them to jump back and forth freely between both the Matrix and reality, fighting the Machines on both fronts. Those same sockets are also used for uploading information directly to the mind, allowing them to instantly learn anything that’ll help them survive against Agents within the Matrix.

Being proclaimed as “The One” to end the war against the Machines, Neo gets trained on how to fight and maneuver within the Matrix as well (“I know Kung Fu”). Only by being able to jump back and forth to do so, does Neo—and we, the viewers, begin to get a grasp of what the Matrix is.

What friendly PDF advice does The Matrix have to give?

If one thing The Matrix can give you advice on, it’s the value of hyperlinks.  By being able to go directly from PDF to website, or jump from PDF to article, users can get a better experience with your PDF file.

Let’s face it. How many times have you come across a summary of an article in the PDF format, but wasn’t able to go to the actual article? Or being given a fact, aren’t given its source?

If you can link out to different sites or informative links, go for it.  But use them wisely! Your PDF is only as good as the content it contains. So include necessary, but relevant, links, as well.

4. Gone With The Wind (1939)

Everyone knows this one. Gone With The Wind, the famous 1939 award-winning classic. Based on the best-selling 1936 novel of the same name by Margaret Mitchell, Gone With The Wind, follows 12 years in the life of Southern belle, Scarlett O’Hara (Vivien Leigh in her Oscar winning role) during the American Civil War and the Reconstruction era afterwards.

While the movie is praised as a classic, Gone With The Wind is also notorious for its length at 222 minutes, which translates into 3 hours and 42 minutes– excluding the intermission and both the opening and closing credits.

During those 3+ hours, we watch Scarlett struggle with unrequited love, failed relationships, and financial ruin. That’s almost the length of 2 feature films today!

What PDF tip does Gone With The Wind have for us?

PDF file size does matter. With huge PDFs, the download, upload, and conversion times could very well equal the length of Gone With The Wind itself.

Some tips?  Before creating a PDF, ensure that your content is optimized in all aspects. For example, ensure that there are no excess fonts and that you’re using vector-based graphics.  Set your compression options as well on both images and text. If modifying a PDF, use the Save As option, not the Save command. Try to downsample the images to a lower resolution, and avoid using a ton of multimedia and fonts for complex web-based PDFs.

Just keep in mind that if you wouldn’t want to sit around downloading a PDF file for more than a minute, chances are, your readers wouldn’t want to either.

5. Avatar (2009)

Avatar was an undeniable groundbreaker, both graphically and technically. However, it may surprise you to know that, according to James Cameron, Avatar was written more than 11 years ago, but the filming of the movie was delayed because the necessary technology to transfer his vision of Avatar onto film wasn’t available at the time.

As a result, only due to new filming methods and pushes in technology that were developed and employed right up to a year and a half before the movie was released, was filming made possible. To merge the actors into virtual characters, for instance, facial performance capture (used to transfer and create emotional details in CG) was done with mini cameras rigged to small caps worn by the actors. By employing a real-time virtual camera, Cameron was then able to direct CG scenes just like live-action scenes easily. And with the movie being almost entirely digitally generated, the creation process demanded a new way of storing and sharing all the data being generated. To that end, Microsoft created Gaia, a Digital Asset Management (DAM) system, to act as a hub for the huge amounts of data being used.

The result? One of the most visually stunning movies ever created.

What PDF tip does Avatar have to offer?

Special graphics can make any PDF pop! The PDF has come a long way from its first days and is now advanced enough to handle graphics like a pro.

Since PDF version 1.6 came out, the format came with support for embedding 3D objects. The next PDF version just took it to the next level, and has been improving ever since. Today, the format can also support geospatial capabilities, AutoCAD drawings, media, geometry, and graphics.

If you’re looking for ideas, go ahead and take a look at the Adobe Acrobat User Community gallery. They’ve got PDFs showcasing what is graphically possible with a PDF. And don’t worry about that content not being reusable. There are PDF converters powerful enough to handle advanced conversions like PDF to AutoCAD.

These are just 5 movies to get you started.  What other movies can you think of?

7 Ways The PDF Is Changing The Definition Of Digital Documents

pdf dpcuments

Where digital documents have made data portability easier, they have also created confusion among their users because most digital documents are complex, unpredictable and platform dependent.

However, the PDF format has given an entirely new definition to the term “digital documents”.

Here’s a look at some of the benefits of the PDF that have made it a superior file format and  that have changed the definition of what a digital document is.

With the PDF you don’t need to use different types of digital documents for storing different types of data. Whether you’re handling text, fonts, images, 2D graphics, digital signatures, embedded multimedia or some other form of data, the PDF is the only solution to all of your digital needs.

  1. All in One Platform – Support for Multiple Document Formats

Your documents can comprise of plenty of pages and sheets created/designed in different softwares like Illustrator, Word, Excel, PowerPoint, Access, Photoshop, Visio, Quark etc. Also, you might need to open a document created in a platform supported by one operating system into another operating system.

With the PDF, the handling of multiple file formats and opening documents in multiple operating systems is easier than you can imagine. The PDF empowers its users to save these documents in pdf besides native application formats.

Forget about any problem you might face due to the incompatibility of different software apps to open them. Further, different document formats can be combined and categorized in the pdf format to produce a single intuitive, easy-to-use and easy-to view document.

In other words, the PDF enables its users to convert other digital documents to pdf and back again.

  1. Ideal for the Web

There’s no need to spend long hours on converting your documents to html or web formats in order to present them to your WWW users.Just convert them into PDFs and upload them onto your web server.

PDF is the ideal platform to present, store and retrieve documents on World Wide Web due to its compact nature and easily available browser plug-ins.

When it comes to rich, colorful and graphic based documents, PDF uses the least storage space hence making it an ideal format to be used on web. What else can it do

Search engines’ support for “searches within PDF documents??? has increased the PDFs usage even more. Adobe and other vendors offer browser plugins which help users read PDF documents directly in the browser. Hence, removing any need to download the document while ensuring security and storage efficiency.

  1. Digital Signatures

With the introduction of digital signature support for PDF, Adobe has provided another reason why the PDF is widely used.

Digital Signature Solutions provided by Adobe allows businesses and other entities to electronically exchange documents with the assurance that submitted information has not been tempered after its dispatch.

Adobe has also devised a method to verify the digital identity of a signatory in PDF documents. To make this feature more authentic Adobe has joined hands with leading security vendors, like, VeriSign, RSA, Entrust, GeoTrust, and ActivCard.

This will surely remove the need to maintain paper copies of documents to verify signatures.

  1. Digital Archiving Standard

PDF is also becoming a standard in the field of digital archiving. Organizations can scan all kinds ofpaper based documents into PDF to maintain the easy to access yet secure, digital archive.

Further, the OCR embedded PDF solutions enable users to easily search through the text of scanned documents to find the needed document in an easier and efficient way.

Using these features, ISO versions are also being introduced which ask users to archive their documents using PDF based solutions.

  1. Creating Interactive Documents

PDF formats enable the PDF users to create interactive digital documents with compactness and portability of a standalone document. Users can create PDF documents with links to websites, sound files, videos and forms for an exciting way of sharing information.

In fact, there are options to embed rich text, effects, animation, color features and multimedia in PDF creators, which let users to create advanced digital documents easily.

Using the advanced techniques of creating PDF documents, users can make pdf based multipage portfolios that start with an easy to navigate “main page” containing clickable links to other pages of document or websites.

  1. Support for eBooks

It’s become easier and less problematic to create and manage ebooks in PDF formats. The ebooks in PDF formats are not like the ebooks created by other digital document creators.

PDF eBooks contain several unmatchable features which can never be experienced in printed books. Some of these unique features include adjustment of font size, non-permanent highlighting and annotation, support for animations and multimedia in the eBooks, much reduced cost and text to speech engines.

Another important aspect of PDF eBooks is their sustainable and green-friendly nature because with PDFs there is no need to manufacture paper from trees or dispose of eBooks like you can with regular books.

  1. Creating Forms

The latest version of Adobe Acrobat empowers its users to create, manipulate and monitor electronic forms in PDF formats. Users with minimal IT understanding can create these forms easily and quickly.

These forms can be manipulated to be filled in and saved electronically. Interactive items like text fields, drop downs and check boxes can also be inserted into these PDF based forms.

Above all, the form information can be exported to spreadsheet formats as well. With the availability of PDF forms, there is no need of installing spreadsheet software apps to open and create forms.

When you take into account all of the above mentioned advantages of the PDF, you can safely say that the PDF is making revolutionary changes to the way digital documents work.

It’s simplicity, effectiveness, and ability to cover the features of all sorts of digital documents along with its integral qualities of compactness and portability makes it an ideal solution for everyone from a single user to Fortune 500s.

How The PDF Can Solve 7 Problems

pdf problem solutionThe Adobe PDF format is extremely versatile. It’s a swiss army knife format that can help you out in a number of tight situations.

But are you still asking just how versatile the PDF is and how that versatility can help you? Let’s show you what the PDF can do.

Here are 7 real-life problems you can solve with just this one format.

Problem #1 – Data Security

I’m worried about data being stolen from my computer or someone reading a file that they shouldn’t. How can the PDF help me?

Well Adobe Acrobat 9 has improved document security built right into it. So you don’t need to worry about the secret company information getting into the wrong hands or the wrong eyes seeing it. It allows you to set a password for everything from opening to changing. You can control whether or not a document can be printed and even permanently remove specific information or meta information. You can even prevent files from copying, editing and commenting (according to the Adobe Acrobat website).

Example Document types:

  • Invoices
  • Contracts and agreements
  • Surveys and questionnaires
  • HR forms and documents
  • Strategic planning documents
  • Design reviews
  • Pharmaceutical submissions
  • Government and military intelligence briefs

Problem #2 – Easy Collaboration and Editing

Continue reading →

The Ultimate Excel Cheatsheet At Your Fingertips

Excel has got to be one of the most complex software applications on the market.From keyboard shortcuts to functions and code snippets, the right Excel tricks are difficult to master, let alone find.

If you’ve ever had troubles getting around Excel or finding that perfect calculation tip, check out our latest article, The Ultimate Excel Cheatsheet.

It’s exactly what it says it is. You’ll find a number of printable PDF cheatsheets and links that reference keyboard shortcuts, functions, command line switches, formulas and VBA code snippets.

Just simply print, save or click and you’ll be able to perform some of the most complex Excel functions around.

Enjoy!

How Has Web 2.0 Made An Impact On The PDF Format?

If you were to come up with a good sampling of trends you see online, what would be included in that list? Facebook, YouTube, G-mail, ebay? Perhaps Yahoo!, Google Maps and Wiki sites as well. Let’s not forget the infinite number of blogs, RSS feeds, tagging, podcasting and bookmarking sites that are out there. If you’ve listed these, then you’ve listed a good sample of Web 2.0 elements.

Web 2.0 is a term that you’ve probably seen around on the Internet, and perhaps a term that is a bit obscured. Coined by Tim O’Reilly in 2004, the term encompasses a broad definition. But in a nutshell, it refers to the general trend in which the World Wide Web is going—a more connected and dynamic direction than ever before.

Broadly speaking, Web 2.0 places emphasis on the web as platform. Moreover, the user participation that enriches it, the networks that add to it, the tech innovation that motivates it, and the data that drives it, are all hallmarks of a Web 2.0 application. The result of such a combination? A web environment in which users can do more.

From just that short description alone, you can see that it’s a Web 2.0 world out there. And it’s seeping into the PDF world simply by influencing our digital habits and interests. For example, web designing tools are turning users into developers. If you’re a downloader, you’re a server as well. Desktop publishing software can make the user both publisher and reader at the same time.

These desktop applications, in turn, are then gradually shifted to web applications. Whether or not you’re an avid user of the PDF, you can see that these characteristics play a role in how we look at the file format in a different way, how it’s used, how it’s innovated and how it can be made more efficient online.

Web 2.0—It’s presence, It’s Impact, And It’s Influence On The PDF

Along with this Web 2.0 growth, Adobe has been taking PDF and its authoring tools and combining it with the web tools of Macromedia. This is forming an important relationship between the PDF and online content.

And this is why the PDF is gaining a foothold as Web 2.0 further develops. Adobe’s AIR is a runtime client that can render PDF, HTML and Flash content that can work external to the browser and as a desktop application connected to the Web while still taking advantage of your local storage and hard drive. This is just an example of PDF technology being leveraged for the web.

There is so much PDF content on the web because the PDF is accomplishing what other formats can’t do online. For instance, if you take a look at the main use of PDFs today, three words that might come to mind are: Interactive Document Processing. This is an efficient way of connecting both business workflows and the Web to each other.

The PDF format is becoming the interface between businesses and users. Just because of the sheer growth of the Internet and the wide user-base websites have established, it’s now convenient that tax forms be downloaded in PDF, or that applications be filled out online. Document processing and dynamic security control is what software and online services like LiveCycle Design ES and Adobe Document Server is geared towards–creating and connecting custom tailored backend systems with the client user.

Real time collaboration is now a major feature that enhances PDF workflows. The format is no longer a static virtual page , but a dynamic virtual space. This connectedness is also accompanied by hyperlinking, a thing to which other online documents is not immune. The format actually goes beyond the identity of a closed format and connects to the web and to users online.

However, what makes the PDF more unique is that the Adobe Reader is feature rich. Reader 8.1 can now support RSS feeds in XML format, a more dynamic and heavy duty linking than simple hyperlinking can provide. A Reader can keep you in touch with dynamic content that’s constantly updated.

Another aspect of today’s web is the “openness” of software and technology that is now becoming the norm for Web 2.0. It generates user input and contribution that drives the innovation and integration of different technologies.

Software manufacturing is becoming a communal project. The Adobe Mars project, for instance, still in beta status, is an example of this communal production. In one sense, Web 2.0 has made PDF users participants, third party developers and innovators all in one.

The user perspective on the PDF is changing drastically in that anyone can create one for any purpose, not just for those dealing with top corporation documents. This allows users to spontaneously create and share PDF files as you would normally email media or image files. PDFs are being uploaded and downloaded publicly on webpages in the form of documents and data containers.

In one form or another, the PDF is being developed in stride with Web 2.0 in mind. The PDF has gradually shifted its position and is a far from what it was three versions ago,  the last version especially. If Web 2.0 is a vision of what the web could be, then the PDF format is a vision of what Web 2.0 documents should be.