How to Make Gmail Look Like Outlook – Tutorial

Making gmail inbox look like outlook

The times of getting excited after seeing you got one new message in your inbox are long gone. Nowadays, emails are deeply rooted in the modern business culture with a staggering number of 269 billion emails sent per day. Yes, you read that right, billions.

Gmail & Microsoft Outlook are arguably the most common email clients used today. Although both services offer great features, it seems that Gmail has gotten the upper hand in recent years.

Nowadays, many individuals and corporations are transitioning to Google’s ecosystem to take full advantage of all the great apps and features that come with a Google account, and Gmail leads the pack.

Continue reading →How to Make Gmail Look Like Outlook – Tutorial

How To Keep Your 2017 New Year’s Resolution With A Few Apps

2017 Agenda Calendar

As 2017 begins, everyone starts to put their New Year’s resolution into action. It’s all about a clean slate and starting the year off right. But no matter how hard you try, there’s always that one resolution that never materializes.

That’s why this post is aimed at helping you stick to those resolutions. Here we drop a few app and tool names for you to check out. Achieve some of the most common New Year’s goals. No excuses!

Continue reading →How To Keep Your 2017 New Year’s Resolution With A Few Apps

6 Online Dashboards To Present Your Google Sheets Data

Excel Spreadsheet Diagram

When it’s more and more common for teams to collaborate around data in Google Sheets, you’ll find yourself needing a way to work with and access that data whenever you need to–not whenever your data analyst gets a chance.

But the problem is that if you aren’t too savvy with MS Excel, putting together your own dashboard for your Google Sheets data is  downright overwhelming.  It can be a steep learning curve you neither have the time nor the patience for.  

As businesses are analyzing data that’s more complex than ever before, vendors specializing in data and business intelligence tools are offering out-of-the-box, online tools to make it easier.

These type of online dashboards can be the perfect solution. They let you get the same professional data visualization and analysis without all the technicalities.

The following 6 dashboard tools, for instance, have simple to use interfaces, features and data connection widgets that can integrate your Google Sheets data. Check them out.

1. Geckoboard

Geckoboard starts our list with its free account option. Powerful enough for Salesforce data and simple enough to use with Google sheets data.  You can set it up as you would upload a file. It’s just a matter of creating a connection to your Google account or linking to the file via URL as a data source. You can find a good run down of Geckoboard’s spreadsheets integration on the site.

2.VizyDrop   

VizyDrop is a data visualization tool that can easily integrate your Google Sheets data. Features with this tool include chart sharing, a dashboard editor, updated data visualizations, the ability to work with custom sources, and built-in app connectors.

This tool is on the simplistic side, but it’s free to use. You can start dropping in your data in their demo space, but you’ll have to sign up to save your data.

3. Slemma

Slemma also makes things super easy for you with its built-in integration with Google Drive available for all types of accounts. This dashboard tool provides you with automatic update and scheduled report delivery features.

Other features include one-click integration, calculations, automated pivot tables, and email dashboards. And if you’re new to working with data and aren’t sure how to best visualize it, you can get some inspiration from the data visualizations and dashboards other Slemma members have done. There’s a free 14-day trial available to check out.

4. BIME Analytics

Connecting Data BIME AnalyticsSource:  BIME Analytics

You can connect a number of any data sources you have with BIME Analytics–including online cloud services like Google Drive.  BIME Analytics allows you to pull data from Google Sheets and cache datasets. There’s no storage; analysis is always live and direct.  You can test it out with a 10 day free trial from the site.

5. Cyfe

In addition to other integrations to third party services like Google Analytics, Cyfe can also integrate your Google Sheets data directly. You have the ability to archive data, export reports, and share your dashboards.  Its widgets will allow you to connect any of your data that’s on the web. You can sign up for free or go with the premium account for $19 /month.

6. Datahero

This tool touts itself as the “fastest and easiest way to understand your data”. DataHero is a data visualization tool that works with the data you already use in cloud storage services, or in files on your computer. 

Import your data from cloud services, create insightful charts and organize them in separate dashboards to get the most out of your data.  Once you sign up you get free trial access to their Premium service, which is a good starting point for exploring your dashboard needs. As a bonus, there is also a free account which will do just fine for visualizing your data on a lower scale.

 

Marrying business intelligence and Google Sheets data doesn’t have to be complicated or something you dread. On the contrary, it can be as simple as uploading your data online. See if any of the above are a good fit for your data needs.

How To Undo Digital Mistakes In The Workplace

Mistakes happen. It’s a well-known fact.

Too hasty in sending out that email or text message?  Accidentally close that browser tab?  Made changes to your registry?

The moment it happens, two simple words pop into mind: Uh. Oh.

But what you may not know is that (for most digital mistakes), both big and small, there’s a fix to undo them.

For those heart-in-your-stomach moments, we scrounged up a few tips and their sources to help you CTRL + Z the “uh-oh” moments in your life. Check out solutions for the most basic and advanced screw ups below.

Undo A Sent Email

Did you send an email and then realized that you’ve disclosed information you shouldn’t have? Or  wrote that email in anger?  In either case, one thing is clear—you want that email back. Luckily, it is possible to undo it and get it back.

To undo sent messages in Gmail, you can simply hit the Undo Send button, which you can enable via your Gmail settings. The feature delays the actual sending of the email for up to 30 seconds. So you have a small window to change your mind.

Hotmail users unfortunately don’t have anything developed by Microsoft to undo the action. However, it is possible for users with a Microsoft Exchange Server account.

Thunderbird users have no native feature for this. But the Send Later add-on, will let you send your email later by putting the email in the Outbox and letting it sit there a few moments before being sent out.

Undo A Deleted Email

Or, if instead of accidentally sending an email, you delete  it and need the information it contained later on, you can undo that, as well.

Microsoft allows you to be a little reckless and saves any deleted messages or items within your Deleted folder. In Outlook (web version), you can set it up so that you can recover messages directly. In Outlook.com, go to Options> Advanced privacy settings > Deleted messages.  Turn the Let me recover deleted messages option on.

The next time it happens you can simply go into the folder or click on the “Recover Deleted Email” option at the bottom of your email.

If you’re using Gmail, you can easily recall deleted emails by searching your Trash folder and moving the message back to you Inbox folder.

Deleted emails in Thunderbird, fortunately, aren’t gone when you hit the delete button. They won’t be deleted unless the Deleted file folder is compacted. Deleted emails are usually copied to the trash folder, after which you can either CTRL + Z or go into the Trash folder itself to retrieve it.

Undo A Closed Tab

If you have more than 5-10 tabs open when performing research, it’s easy to close the wrong tab. A simple tip: you can reopen it by using CTRL + Shift + T or by right clicking and selecting:

  • Reopen closed tab in Chrome and Internet Explorer
  • Undo close tab in Firefox
  • Reopen last closed tab in Opera

Undo A Webpage Loading

With links and ads lurking  everywhere on web pages, clicking on a link you didn’t mean to will happen.  And waiting for it to load just so you can close it is such a waste of time. To instantly stop downloading the current page, just hit the ESC button.

Undo File Deletions (And Copying)

Realizing you copied or deleted a file by mistake is perhaps one of the most common accidents there is. But don’t worry. Don’t forget– if you can copy and paste, you can also undo!

To fix an accidental file deletion or a copy, you can simply use the Undo options in File Explorer (aka Windows Explorer) or hit CTRL + Z.

To customize the Ribbon, click on the down arrow  (pictured to the right of the Undo and Redo arrows highlighted above). From there you can get both Undo and Redo commands on the Ribbon for easy  access.

Undo A Windows Update

While it’s a good thing to have your system updated regularly, sometimes those  updates can cause problems you didn’t anticipate.  You can uninstall the Windows update if needed, but you’ll need to know which one it is:

  1. Go to Windows Control Panel> Programs > Programs and Features.
  2. Click on View installed updates
  3. Click on the update you want to remove and click Uninstall.

Undo Windows System Changes

Though you shouldn’t fiddle around with the registry and your system, accidents do happen when cleaning out your computer. But if you do and realize that something went wrong, you can use and create restore points on your computer and back and restore sections of your Windows registry. It’s a bit of a process, but it is doable. Check out the links for full tutorials.

Note: If you upgraded to Windows 10 just recently and change your mind, you have 30 days to roll back your system to Windows 7 and 8.1.

Undo A Text Message

With smartphone texting, there’s always a chance you send your text to the wrong person or accidentally touch the send button. If that’s ever happened to you, you’ll be happy to know there’s a solution for even that.

The most popular one today is TigerText. It’s an HIPPA compliant texting app for healthcare workers, so you can bet that it’s rock solid for controlling text, sharing data, and sending messages with co-workers, team leaders, and friends.

More importantly, it has a Message Recall feature, which can recall your texts before or after being read.  It has both paid and free accounts available for Android and iOS.

Undo Google Doc Revisions

It’s common to work with a team via Google Docs these days. And there will be times when your revisions to a document aren’t approved.

In some cases, the simple undo button will work, but what if you made a ton of revisions? Google Docs allows you to revert to different versions of your document, spreadsheet, or presentation.

In Google Docs,

  1. Go to File> See Revision History or CTRL+ Alt + Shift + G. You’ll see a listing of major revisions that were done
  2. Click on the version you want to restore
  3. Click on Restore this revision

Next time you make a mistake, take a deep breath. Not all is lost. There may be a solution to undo it and save the day. Did we miss any? Let us know what you do to fix those digital mistakes that make your heart stop.

Microsoft Office 2016 And You- A TEDTalk Perspective

Whenever a major release drops, whether it be software or gadget, we tech users always have to anticipate change. And with the new Microsoft Office 2016 release, did we ever!

Microsoft Office 2016 was officially launched last week. And as you may know, the major focus for this update was twofold: collaboration and cloud. The latest updates mean faster, more effective ways for staying connected and getting things done.

But under the shiny new features, there’s a deeper question: what do these features really mean for us as users? We’re talking about the bigger picture. Whenever a new tool has us working in different ways, there’s a lasting impact—culturally, socially and personally.

The hype of a new tool usually won’t allow us to see its full impact on our lives though. And so we thought it would be interesting to examine the Office 2016 latest features through a different lens with related TEDTalks. TEDTalks are mind blowing presentations that are always insightful, engaging, and able to boil big complex ideas right down to the bone.

We collected some of the most relevant and related videos on the technologies, issues, and concepts the new Office 2016 features seem to be targeting. Call this TEDTalk 101 For Office 2016. These timeless lectures will broaden your perspective on what the latest features could mean for users on a bigger scale.

Real-Time, Co-authoring And A New Modern Job Market

One of the biggest highlight about Office 2016 is the new collaborative approach the suite is taking with real-time editing in documents for the desktop apps. You’re able to open, edit and save files in the cloud from your desktop. This feature will now let you work flexibly with others in a single document from disparate locations whenever and wherever you are.

To Wingham Rowan, policy entrepreneur, this type of remote, on-the-spot and flexible way of working speaks to the way the current job market is developing.  But he explores the idea even further by examining ways in which existing financial technology can help fuel this new modern job market.

Office 365 Groups And The Real Power of Teamwork

With Office 365 Groups in Outlook 2016, you’re in constant touch with your team projects. You get started with a shared inbox, calendar, cloud storage, and even a shared OneNote notebook. With these features, Microsoft is paying more attention to users and how they can effectively work together as a group.

Margaret Heffernan, management thinker and former CEO of five companies, narrows it down even further. In her TEDTalk, she reflects on where the real value of a team lies. Her talk can put Microsoft’s collaborative strategy into another light. Not only are they making teamwork technologically easier, but they’re making it emotionally and socially easier.

Excel Power BI Prepares Users For Bigger Data

With Office 2016, everyone is anticipating is the new Power BI features in Excel 2016. Users can take advantage of these features to deal intelligently with more complex datasets. As a big step for Excel, there’s a lot to expect. Data scientists and Excel experts are predicting how Excel will impact business intelligent workflows. How will it affect the way we work with data? More importantly, how should we be working with data?

Susan Etlinger, industry and data analyst with Altimeter Group, shares her opinion on the implications of working with data and how its analysis should be approached. Fortunately, this lecture applies to all big data professionals, both seasoned veterans and new Excel Power BI users alike.

Skype For Business—And Your Productivity?

This is literally IM, screen share and video chat plus your documents, all rolled into one. In Office 2016, Skype for Business offers you the option to start a real-time session for co-authoring from any conversation or meeting. But is this too disruptive? It’s well-known that the value of meetings in the professional world are much debated upon. Are they a waste of time or are they invaluable?

Jason Fried, software entrepreneur and co-founder of 37signals, focuses on this growing debate by first exploring why work just isn’t happening at work. We’re working in moments, in odd places, and at different times, habits which ultimately uncover a bigger issue. With Skype integrated into your apps, how productive will you be?

Are Tell Me And Smart Look Up Pushing Us Towards Smarter Computers?

The apps in Microsoft Office 2016 are getting smarter. With features like Tell Me and Smart Look Up, Office apps are learning more about your patterns and your content as you work. They offer contextual searching, advanced organization, and advanced commands at your fingertips.

And it may be farfetched to compare these features and apps to AI, but the concept of an algorithm that learns or the idea of a technology that thinks is essentially what we’re starting to see in these apps. Is smart technology on the road to becoming too smart? To explore this popular and timeless topic, we included this TEDTalk by philosopher, Nick Bostrom, that explores the idea of what happens when computers become smarter than we are.

Hopefully, these TEDTalks will get you more reflective and mindful about Office 2016 and the broader themes and implications it touches upon. Technological advances happen around us all the time. It’s easy to get lost in the excitement of a new product release. It happens to us, too. Whether it’s small a change in your work routine or a major software release, the trick is seeing them for what they are.