Back-To-School Tech Advice: 6 Things Every College Student Should Consider

Studying with Technology

Image credit: Zitona (Flickr.com)

The end of summer is near, and that means students will be heading back into the classroom in a couple of weeks. That being said, it’s time to sit down and think forward about the upcoming school year.

On top of the back-to-school shopping list and registration chaos, it’s a good time to start thinking about how technology will factor into your daily routine.  We’re talking about the nitty-gritty routine spent on studying, researching, writing, and sitting in class.

So in case you haven’t thought about it yet, we’ve hammered out some basic tech advice on 6 things you should consider.

Map Out Personal Tech Support Resources

No matter how well you know your tech tools, there will always be a random issue you can’t fix in a hurry. Knowing where you can go for help is key. There’s only so much Google can do for you with 10 million results.

Do yourself a favour and get your resources mapped out ahead of time.  Scout out, follow, and bookmark a good range of How-To sites, forums, and even basic support pages for your device.

Find Textbooks  Online 

When it comes to textbooks go digital wherever possible.  Digital textbooks can be significantly cheaper than original hardcopy or photocopied versions, and you won’t have to lug around heavy volumes.

As a starting point, sites like Project Gutenberg offer a vast selection of books in a variety of formats. You can also take advantage of Google’s latest textbook rental and purchasing offer from Google Play Books.  There’s also the iBooks app, whose iBookstore offers text books from notable publishers, such as McGraw-Hill and Pearson.

Flatworld Knowledge Online Textbooks

If those don’t pan out, you can check out FlatWorldKnowledge, an online catalog of textbooks where you can personalize textbook content according to your needs.

Shop Around For Free Software

You’re used to hearing of big name software applications like Microsoft Office and Adobe Photoshop that are above your price range.  But you can just as easily get free software that offers the same functionality as other paid programs.

Search for open source software alternatives. There are a ton of free tools out there. You can also find apps for your device like productivity suites, note takers, and mobile converter apps. In addition, desktop suites like OpenOffice and LibreOffice are great alternatives to Microsoft Office you can get for free.

Organize Your Gadgets & Devices By Task 

Mobile Devices
Image credit: sean hobson

If you have more than one device, you should try getting them organized according to task.  You may think this is counter-productive, but different sizes, apps and OSes can actually make working on multiple gadgets inconvenient.

Think about how you’ll be dealing with your school work this year.  Will you be typing up your papers on a laptop in a coffee shop? Does research work better for you on a desktop? Or will you be on a tablet for on-the-go convenience? You get the idea.

Some devices are more practical than others for certain tasks.  Figure out your studying habits and get a gadget strategy and workflow in place.

Adopt Different Study Habits For Online Classes

Some of your courses may be offered online or have an online bulletin board component set.  Keep in mind that online learning environments have different dynamics and hence, need a different approach.

Tip? For starters, keep focused.  It’s all too easy to get distracted with opened browsers, the comfort of your own room, and online networks. Moreover, we’re all used to scanning stuff online.  So when it comes to in-depth reading, you’ll need to really shift gears once you log in. Remember that a lot of it is about independent learning.

Also, timeliness is a big factor that can possibly affect your grades. You want to be one of the first ones to submit a discussion response. Remember there are others who can possibly cover the same points you want to make. Don’t let them steal your thunder by posting it up first. In short, constantly scout out other minor adjustments you can make to your studying habits.

Always Have A Back Up Plan

Google Docs Revision History
Image Credit: Support.google.com

All too often does a program crash on us in the middle of a paragraph, a USB gets lost, or we quickly close that 1,500 word paper without saving. But a few things can help prevent that.

Create a copy of your papers every few drafts to different storage media. Use cloud storage services like Dropbox to save a copy of your last draft.

Or conversely, create your original copy online with Google Docs. It will save your changes automatically. In addition, it will create a back up of the file’s revision history. Let’s not forget that you can always send a draft to yourself as an attachment!

Once the year starts, a solid routine will be the only thing keeping you on top of things. So make sure you plan out your tech strategy well!

How To Export Open Office Files To Google Docs

Working via the cloud is unavoidable these days. Thanks to mobile devices, we’re finding more efficient ways of working while away from the office.  In fact, a common productivity habit these days is to send the document you’re working on to Google Docs so you can edit them from anywhere.

Well, if you’re using Open Office to create those documents, we’ve got a great productivity tip for you. In addition to helping you convert PDF to Open Office, we came across an Open Office extension that will let you instantly export your Open Office files to Google Docs: OpenOffice.org2GoogleDocs (OOo2GD).

OpenOffice.org2Google Docs is an extremely handy plug in that allows you to export, import and update your Writer, Calc, and Impress files to and from Google Docs.

The best part about this extension is that it simplifies the entire process and lets you do it right from within the Open Office suite itself. Take a look.

Installing OpenOffice.org2GoogleDocs

To start exporting your files, you’ll obviously need to install the plug in first.  To do so, follow these steps:

1. Download the OOo2GD extension by clicking on the Get it Now button. Save the extension to a location you will remember.

2. In Open Office Writer, go to Tools>Extension Manager…

Accessing OpenOffice Extension Manager

3. In the Extension dialog, click on Add. Then browse, locate and select the OOo2GD extension you saved in step 1.

Adding OpenOffice Extensions

Once installed you should see it enabled in the extension list:

OOo2GD Toolbar AddOn

4. Restart Open Office. You’ll find the OOo2GD Add-On ready for you to add to your regular toolbar for quick one-click access to the functionality. Place it on your toolbar by clicking and dragging it to an empty spot on your toolbar.

OOo2GD Toolbar AddOn

Note: This is toolbar is optional. You can also access the functionality via File > Google Docs & Zoho.

How To Export Your Open Office Files to Google Docs

Now that you have the extension installed, you’re ready to start exporting your files to Google Docs. We put a quick step-by-step tutorial to help guide you through the process. To export your Open Office document,

1. Open the file you wish to export and click on the Export to Google Docs button:

Exporting OpenOffice to GoogleDocs

2. In the pop up dialog, enter your Google Docs Account credentials

Entering GoogleDocs Credentials

3. Select Convert to Google Docs format and Autoupdate. This will allow you to automatically set your file up for syncing and editing within Google Docs.

4. Click on OK.  OOo2GD will then start uploading your file to your Google Drive.

5. Sign into your Google Drive account and locate the file

OpenOffice file in GoogleDrive

6. Click to open the file and you can then edit the document as needed within Google Docs

Editing OpenOffice in GoogleDocs

You can also quickly import Google Docs into Open Office in a similar manner. After clicking on Import to Google Docs, just input your credentials, click on Get list and you can select which file you want imported. Click on Open. 

Importing GoogleDocs to OpenOffice

This extension is perfect and convenient for worker bees who need to take their work home with them. It eliminates the hassle of a USB key and toggling back and forth between saved copies.  Do you have a favourite OpenOffice extension yourself? Which one helps you out the most?