How to Edit PDF Files Tutorial

In 1993 San Jose, CA based Adobe Systems Inc, introduced the world to what was originally known as Adobe Acrobat and with it, the Portable Document Format (PDF). One of the main goals of the format and software was to create a way to easily transmit large documents with highly sensitive data. And although at first they experienced some glitches and encountered stiff competition, the PDF file achieved its goal and became the standard format of choice for working professionals. From business owners and educators to government personnel and accounting agents, everyone now uses the PDF file to transmit large documents.

Why edit a PDF?

Many of us have encountered situations where PDF files need to be edited for one reason or another. This is a very tricky process and one may easily destroy a document in the process of editing PDF files. PDF files are an accurate representation of a document. They are meant for output or on-screen viewing. They are not intended to be intermediate files that can be edited.

But what if the PDF file contains grammar and spelling mistakes? Such a document simply cannot represent your business and thus, needs to be edited. You may be thinking of trying to make the changes in the Word file, and recreate the PDF from your revisions. But what if that Word file is no longer available? Recreating the PDF will not be an option.

The difficulties of editing PDF files

Although widely accepted, the PDF file format has one important drawback. It is a What You See Is What You Get (WYSIWYG) format. This means that it cannot be altered from what you see on the computer screen, and is usually locked down with security passwords and file permissions.

To alter it, you will need the original password. Why? Well, the PDF file format is basically just a snapshot, or a graphic portrayal of text. Although you might think of it as text, it is not. This “drawback” is perfect for a company that wants to send information, like annual reports, without having to worry about someone editing or altering the PDF’s contents. However, this is not too great for people who need to copy and paste a part of the PDF into a Word document or еdit the content.

Converting a PDF file takes time and money. It also takes some knowledge and a premium software package, which can be quite expensive.

Ways to edit a PDF file

he main question is “How do I edit PDF files?” There are two ways of achieving this goal:

Editing on a PDF directly

PDF editing is not a very difficult process. It can be done by almost anyone, and does not require specific skills to achieve this goal. You simply open the PDF in Adobe Acrobat where you can edit it. Note that many PDF files are password protected specifically to prevent actions like PDF editing. So editing PDF documents in Acrobat will only work if you have the original authoring password, or if the PDF file is not password protected. While that problem can be easy to solve, you may encounter other problems which might not be as easily solved.

For instance, one of the main problems users experience with a PDF is the font being used in the file. If the PDF file uses a font you do not have, you cannot edit it. There are thousands of fonts available on the internet today. So which one does your PDF file use? Tough question. The answer is “Only the original author knows”. While most PDF files use standard fonts, like Arial or Times New Roman, the occasional PDF may have one you cannot identify. Getting all the fonts and trying them out is not an option. It can take days to find the right one, and you will probably give up long before you find anything. In such cases, it becomes easier to convert your PDF file.

Converting a PDF to another format

The best format to work with is Microsoft Word, and its .DOC formats. In order to convert and edit PDF files, you will need a PDF to Word Converter program. A PDF converter will basically interpret the PDF file data, and convert it into a text file which Microsoft Word can recognize.

If you have a PDF file made from a paper document that has been digitally scanned into the computer, you can convert it with a PDF converter that comes with Optical Character Recognition (OCR). Basically, this technology is able to “read” the image file and output the text into a Word document. You can run the OCR software on the scanned file to extract the text directly to a Word file. Although it is fast, it has its drawbacks.

To make an almost error free transition between PDF and DOC, you need a very good PDF to Word converter, which can be costly. Another drawback is the rate of error. Although good OCR software will have a typical accuracy rate of more than 99%, errors will still be present. And, if you have a very large PDF file, proofreading the output .DOC might take some time and resources.

Converting and Editing PDF with Able2Extract 9

A quick search of the Internet will turn up dozens of PDF to Word converter programs. Some are free, some are not. Regardless, be sure to use premium software; it will give you top quality conversions for its price. One of the best and easy to use tools is Able2Extract 9 PDF Converter, from Investintech.com.

This cross-platform PDF converter edits PDF files and converts them to Word files in no time, error free! Able2Extract 9 is very easy to use. If you want to convert your PDF to Excel, Word, PowerPoint, Images, HTML, or Text, simply select the conversion output of your choice from the Command Toolbar. With advanced data selection options, Able2Extract allows you to select and convert only the content you need, saving you all the extra data you would normally have to delete afterwards.

Moreover, Able2Extract 9 allows you to edit PDF files. Changes can be made to the PDF file’s Document Information and Viewing Preference. Open your PDF in Able2Extract 9 and you can edit the PDF’s Title, Author, Subject and Keywords. Or, modify how the PDF file behaves when being viewed: go into full screen mode, display two-pages, a single page, open the file at 100% zoom, and more. All you have to do is click on Save to finalize your changes.

Get quick, accurate, transfer of native PDFs into formatted MS Excel spreadsheets and editable MS Word for editing, analysis and other reversioning. Conversion from PDF to PowerPoint (PPT), HTML, Text and more is included

You can also perform the same conversions and editing with scanned PDF files using the professional version of the software. Able2Extract Professional provides users with the ability to run OCR on scanned PDFs to convert grainy and poorly scanned text into smooth textual data conversions.

With a variety of powerful options and advanced features, Able2Extract 9 delivers high quality conversions each time. The software features a number of other useful features, and all for under $100. Able2Extract 9 PDF converter will save you hundreds or even thousands of hours per year in editing time, while preventing errors from manual data entry. Time is money!