Support

Convert Scanned PDF to Excel, Word, PowerPoint & More

Welcome

Address and Contact Information

Key Product Features

Data Conversion Options

System Requirements

END-USER LICENSE AGREEMENT FOR INVESTINTECH.COM INC. SOFTWARE – ABLE2EXTRACT PROFESSIONAL version 12.0

Tutorials

Opening and converting documents with Able2Extract – The PDF to Excel and More Converter

Convert any printable format to Excel with Able2Extract Professional

Create PDF files in Able2Extract

Create PDF files Using the Able2Extract Printer

Editing PDF content and pages with Able2Extract

Fill In PDF Forms And Edit or Create Fillable PDF Forms

PDF Form Filler

PDF Form Editor

How to Create PDF Forms

Creating A PDF Form - Customization Properties

Text Boxes

Radio buttons

Check boxes

List boxes

Combo boxes

Push buttons

Delete

Annotating PDF Content

Print Dispatcher

Quickly change the PDF creation options for PDF files created through the Able2Extract Professional Printer

Monitor the PDF creation process

Open the PDF files created through the Able2Extract Professional Printer method

Selection – more about selecting portions of documents to convert

Fixing common problems in Able2Extract Professional

Troubleshooting

Frequently Asked Questions

1.0 General Questions

2.0 PIN Related Issues

3.0 Conversion Related Issues

4.0 Error Messages

5.0 Product Capability Questions

6.0 Excel Related Issues

7.0 Product Limitation Questions

Image-based Documents/Scanned Documents

PDF to Word Conversion Options – Standard, Frames, Text Only

PDF to Excel Conversion Options – Automatic or Custom

PDF and OCR Document (Scanned PDF) Backgrounder

Thumbnails, Bookmarks and Attachments

Main Menu’s commands

File

Open...

Create PDF...

Save

Save As...

Close

Edit/Convert

Convert to Excel...

Convert to CSV...

Convert to Word

Convert to PowerPoint...

Convert to Publisher...

Convert to HTML...

Convert to AutoCAD...

Convert to Text...

Convert to Images...

Convert to Searchable PDF

Batch Conversion...

Load Custom Excel Template...

Save Custom Excel Template

Shortcuts

Save Custom Excel Template As...

Document Information...

Print...

Page Setup...

Recent documents list

Exit

Edit

Copy

Take Snapshot

Select Page Range...

Select All Pages

Select All on Page

Select Area

Deselect All

Deselect Last

Search Text...

Search Next

OCR Options

Pages

Delete...

Insert From PDF...

Extract...

Insert…

Move...

Rotate...

Resize...

Scale...

Viewer Preferences...

Decrypt/Encrypt Document...

Bates Numbering

Add…

Remove

Undo

Redo

Document

First Page

Previous Page

Next Page

Last Page

Go to Page...

View

View Mode

Zoom

Rotate View

Conversion Options...

PDF Creation Options...

Main Toolbar

Excel Panel

Excel Preview

PDF Annotations Panel

Footer Toolbar

Help

Help Topics...

Buy Now...

Tell a Friend...

Twitter...

Facebook...

Quick Start Tips...

Show Tip Balloons

About Able2Extract Professional...

Welcome

Thank you for choosing Able2Extract Professional – a fully featured PDF converter that is designed for Windows, macOS and Linux! Using Able2Extract Professional, you can easily create secure PDFs and convert your PDF data, including scanned PDF files, into fully formatted Excel spreadsheets, editable Word documents, PowerPoint Presentations, AutoCAD, CSV and more.

With Able2Extract Professional you can transport tabular data from your PDFs into fully formatted Excel spreadsheets for data analysis. Use our Custom Excel feature to get even more control over difficult conversions. You can also extract text and graphical data from your PDFs into the more useable and familiar editable Word document format. If you need your PDF into PowerPoint, Able2Extract Professional does that too! Many more conversions are available as well.

Able2Extract Professional's simple-to-use interface automates the PDF conversion process. The end result is an increase in productivity and a savings of time.

New features for Able2Extract Professional include the ability to convert any printable format to Excel, PDF creation, securing PDF files with passwords and file permissions, PDF splitting and merging, text editing, PDF page manipulation, improved user interface, increased conversion accuracy and a much more powerful Custom Excel feature for PDF-to-Excel conversions.

Once again, thank you for using Able2Extract Professional. We sincerely hope you enjoy it! If you have any suggestions, problems or comments, give us a call or drop us an e-mail and we'll work to get things straightened out for you.

All the best,

InvestintechLogo.png

The Investintech.com Inc. Team
http://www.investintech.com
(416) 920-5884


Address and Contact Information

Customer Service


Telephone:        +1 416 920 5884
Hours:                9am – 6pm Monday – Friday
Email:                cs@investintech.com

Technical Support


Telephone:        +1 416 920 2539
Hours:                9am – 6pm Monday – Friday
Email:                techsupport@investintech.com

Fax and Mailing Address


Fax:                +1 416 920 5848
Mail:                Investintech.com Inc.
                301 – 425 University Avenue, Toronto, ON, Canada, M5G 1T6

Company BackgrounderInvestintechLogo.png

Investintech.com Inc. is a developer of innovative software technologies specializing in the conversion and manipulation of PDF data into more useable formats. Investintech produces solutions that enhance the ability of individuals and corporations to enhance productivity.

Investintech's products are cross-platform and offer the same powerful PDF technology on Windows, macOS and Linux. Investintech products offer a variety of PDF and data conversion options, including the following:

  • To Excel
  • To CSV
  • To Word
  • To PowerPoint
  • To Publisher
  • To Open Office
  • To HTML
  • To AutoCAD
  • To Text
  • To Images


Key Product Features

Able2Extract Professional features a PDF converter and advanced, proprietary data extraction technology. Able2Extract Professional is available on the three major OS platforms: Windows, macOS and Linux.

The following information provides some more detail on Able2Extract Professional's most important features:

Able2Extract Professional allows users to convert their data from one format to another and offers more than 10 different conversion options in total. The following backgrounders provide additional information on Able2Extract Professional's two most popular conversions features – PDF to Excel and PDF to Word:

PDF to Excel Conversion Backgrounder

Convert your PDF files into formatted Excel spreadsheets!

Unlike many other products claiming to convert PDF to Excel, the Able2Extract Professional's PDF To Excel converter is much more than just a PDF to Text converter masquerading as a PDF to Excel conversion tool. Able2Extract Professional is powered by Investintech's proprietary conversion algorithm, specifically designed to ensure that tabular data contained in PDFs can be seamlessly exported into fully formatted Excel spreadsheets for easy data analysis. In addition to Investintech's automated PDF to Excel conversion, Able2Extract Professional has an advanced custom user option that allows for the column or row structure of a table to be defined by the user themselves.

Using Able2Extract Professional's automatic PDF to Excel conversion option, users can view and select the data they want to convert in their PDF document, then click on a single button and complete the conversion into Excel. Able2Extract Professional's conversion algorithm provides excellent results for most tables, including financial statements and reports.

Able2Extract Professional's custom column selection option allows the end user to designate the column structure of a table. This can be an ideal solution for uniquely formatted tables. In addition, the custom selection allows the user to eliminate headers and footers for tables that span multiple pages, such as database generated reports, so that the Excel output appears in the structure the user desires. Users have the ability to customize the row structure and sections within a page of a PDF. This will enable users to further prepare their PDF documents for even more precise results in Excel.

After the custom selection has been used to designate the column/row/section structure for a document, Able2Extract Professional has the ability to save that structure so that it can be used on other documents! This powerful feature will streamline the work process for professionals that regularly receive reports in a particular format. Able2Extract Professional even allows you to specify a particular Excel file that you would like to extract data into.

Able2Extract Professional is a stand-alone product that works independently of Adobe's suite of products, such as Adobe Acrobat Reader. The end result is PDF to Excel conversion quality that is second to no other product currently available on the market today.

Key Features of Able2Extract Professional's PDF to Excel Converter:

  • Retain the row/column structure of the PDF table in Excel.
  • Converts PDF files into formatted Excel spreadsheets quickly, with one touch of a button.
  • Control column structure of the Excel table output using Custom selection options and eliminate headers and footers for multiple page reports.
  • Save column/row structures for commonly used reports to simplify your data conversion work process.
  • Supports a variety of languages, including English, French, Spanish and German, to name a few.
  • Conversion can be done in GUI and batch mode.
  • Preserve your page layout. View all the PDF data in one Excel workbook or, one Excel workbook per PDF page.
  • Able2Extract is not a plug-in. It does not require any Adobe software product, such as Acrobat, to view and convert the PDF to Excel.
  • Output supports three OS platforms (Windows, macOS and Linux) and Microsoft Office platforms – 2016/2013/2010/2007/2003.
  • Select whether to replicate the font of the PDF or not.
  • Our PDF viewer is included so you can see what you are converting from PDF to Excel!
  • Advanced conversion settings can be selected for both Automatic and Custom Excel.

PDF to Word Conversion Backgrounder

Preserve the look and feel of your PDF's in Word!

Able2Extract Professional's PDF to Word conversion option lets users recover their PDF data quickly and transform it into editable word documents with the single click of a button. The PDF to Word converter lets users take graphics and text from their PDF files and transfer it instantly into editable Word documents.

The PDF to Word conversion algorithm is proprietary to Investintech and was developed specifically for ensuring that PDF data could be replicated in Word as closely as possible.

Key Features of Able2Extract Professional's PDF to Word Conversion:

  • Preserve the original layout of your PDF in an editable Word document.
  • Three different PDF to Word conversion options are available.
  • The Standard PDF to Word conversion retains the layout and structure of the PDF document so that it is easily editable.
  • Choosing PDF to Word conversion using Frames provides output that is generated in Frames in Word, which helps to retain the exact positional structure of the original document.
  • Finally, if the purpose of the PDF to Word conversion is to pull draft language or information from reports, the Text option allows users to select paragraphs and have them available in normally formatted Word documents for further editing or integration into other documents.
  • Different output formats are available such as PDF to Rich Text Format (RTF) or the Docx format.
  • Efficiency and Selectivity. Pinpoint selection ability. Since you can see what you select, there is no need to transfer whole documents or even whole pages at a time. Take one line of text if you want!
  • Conversions are processed at a very high speed.
  • Multiple conversion size options. Convert the whole document, a range of pages, one page or a portion of a page. It is your choice!
  • Output supports three OS platforms (Windows, macOS and Linux) and Microsoft Office platforms – 2016/2013/2010/2007/2003.
  • Our PDF viewer is included so you can see what you are converting from PDF to Word!


Data Conversion Options

Able2Extract is Investintech's flagship PDF conversion product, offering a multitude of different conversion options. The following is a grid of the different conversion options available:

  • To Excel
  • To CSV
  • To Word
  • To PowerPoint
  • To Publisher
  • To Open Office
  • To HTML
  • To AutoCAD
  • To Text
  • To Images


System Requirements

The following provides the system requirements for Investintech's Able2Extract Professional.

Able2Extract Professional is a fully cross platform solution that operates on Windows, macOS and Linux. Here are the system requirements for each platform:

General

  • Administrative privileges for software installation
  • Internet connection may be required to download additional resources (for example, CJK fonts)

Hardware Requirements

  • Processor:
  • x86 Architecture CPU
  • Memory:
  • 512+ MB of free memory available to the software
  • Disk space:
  • Icon-Windows.png200 MB
  • Icon-Apple.png300 MB
  • Icon-Linux.png200 MB (Ubuntu), 200 MB (Fedora)
  • Monitor:
  • Icon-Windows.pngIcon-Linux.png1366 (Width) x 768 (Height) screen resolution (higher screen resolution required if OS scaling is more than 100%)
  • Icon-Apple.png1366 (Width) x 768 (Height) or 1280 (Width) x 800 (Height) non-Retina screen resolution, 2560 (Width) x 1600 (Height) Retina screen resolution

Compatible Operating Systems

  • Icon-Windows.pngWindows 10/8.1/8/7/Vista/2008/XP SP3/2003 SP2, 32-bit or 64-bit edition
  • Icon-Apple.pngmacOS 10.13 (High Sierra). 10.12 (Sierra), 10.11 (El Capitan), 10.10 (Yosemite), 10.9 (Mavericks), 10.8 (Mountain Lion)
  • Icon-Linux.pngUbuntu 17.10, 17.04, 16.10, 16.04, 15.10, 15.04, 14.10, 14.04, Fedora 27, 26, 25, 24, 23, 22, 21, 20, 64-bit edition


END-USER LICENSE AGREEMENT FOR INVESTINTECH.COM INC. SOFTWARE – ABLE2EXTRACT PROFESSIONAL version 12.0

IMPORTANT-READ CAREFULLY: This End-User License Agreement ("EULA") is a legal agreement between you ("You" or "Your", either an individual or a single legal entity) and Investintech.com Inc. ("Investintech") for the Investintech software product identified above, which includes computer software and associated media and printed materials, and may include "online" or electronic documentation ("SOFTWARE PRODUCT" or "SOFTWARE"). By clicking "I agree" or by downloading, installing, copying, or otherwise using all or any portion of the SOFTWARE PRODUCT, You agree to be bound by the terms of this EULA. If You do not agree to the terms of this EULA, do not download, install, copy or otherwise use the SOFTWARE. If you acquired the SOFTWARE on tangible media (e.g. CD) without an opportunity to review this license, you may promptly return the unused SOFTWARE PRODUCT to the place from which You obtained it within 30 days with proof of payment for a full refund.

SOFTWARE PRODUCT LICENSE

The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties, as well as other intellectual property laws and treaties. The SOFTWARE PRODUCT is licensed, not sold.

In this EULA, the following definitions apply:

"Computer" means one central processing unit ("CPU") that accepts information in digital or similar form and manipulates it for a specific result based on a sequence of instructions.

"Permitted Number" means one (1) unless otherwise indicated under a valid license (e.g. volume license) granted by Investintech or agreed to in writing by Investintech.

"Use", "Used" or "Using" means to access, install, download, copy or otherwise benefit from using the functionality of the SOFTWARE in accordance with the SOFTWARE documentation.

1. GRANT OF LICENSE

This EULA is a non-exclusive and non-transferable license and grants You the following rights:

Systems Software – You may install and Use one copy of the SOFTWARE PRODUCT on a single Computer at a time and only by one user at a time, or up to the Permitted Number of Computers and users. You may make a single copy of the SOFTWARE solely for archival purposes.

Network Storage/Use – You may also store or install a copy of the SOFTWARE PRODUCT on a storage device, such as a network server, Used only to install or run the SOFTWARE PRODUCT on Your other Computers over an internal network; however, You must acquire and dedicate a license for each separate Computer on which the SOFTWARE PRODUCT is installed or run from the storage device. No other network use is permitted, including, but not limited to, use of the SOFTWARE, either directly or through commands, data or instructions from or to a Computer not part of Your internal network, for Internet or web-hosting services or by any user not licensed to Use this copy of the SOFTWARE through a valid license from Investintech.

No Concurrent Use – A single-Use license for the SOFTWARE PRODUCT may not be Used concurrently on different Computers, however, this agreement does allow a licensed user to install the SOFTWARE PRODUCT on both a work Computer and a home or laptop Computer, provided the SOFTWARE PRODUCT is not in use on both machines at the same time.

2. DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS

Copying Restrictions – You may make a single copy of the SOFTWARE PRODUCT for backup and archival purposes. Such copy shall include in readable format any and all proprietary and copyright notices contained on the original. Other than as contained in this agreement You may not copy the SOFTWARE PRODUCT, including any documentation. All such copies of the SOFTWARE PRODUCT are the proprietary information of Investintech and its suppliers and are subject to their copyrights.

Title – Investintech and its suppliers retain all title to the SOFTWARE PRODUCT, and all copies thereof, and no title to the SOFTWARE PRODUCT, or any intellectual property in the SOFTWARE PRODUCT, is transferred to You.

Limitations on Reverse Engineering, Decompilation, and Disassembly – You may not reverse engineer, decompile, or disassemble the SOFTWARE PRODUCT, or otherwise attempt to derive source code from the SOFTWARE PRODUCT.

Separation of Components – The SOFTWARE PRODUCT is licensed as a single product. Its component parts may not be separated for use on more than one Computer.

Transfer – You may not rent, lease, sublicense or otherwise transfer all or any portion of the SOFTWARE PRODUCT or authorize any Use of the SOFTWARE by any other person except as expressly permitted hereby.

User Interface – You may not incorporate a graphical user interface or any interface of any kind in conjunction with the SOFTWARE PRODUCT.

Combination of Components – In conjunction with the prohibition against separation of components of the SOFTWARE PRODUCT, noted above, You may not create or add components to be used in combination with the SOFTWARE PRODUCT, if any purpose of such combination is to package, repackage, sell, resell, rent, sub-rent, lease or sublease any portion of the SOFTWARE PRODUCT to any third party to this EULA.

Prevention of Unauthorized Use – You shall not knowingly permit anyone to use any portion of the SOFTWARE PRODUCT, (a) for the purpose of deriving its source code, or (b) for purposes other than as authorized in this EULA.

END-USER COMPLIANCE – You agree to use all reasonable efforts to ensure that persons employed by You or under Your direction and control abide by the terms and conditions of this EULA. In the event that You become aware that the SOFTWARE PRODUCT is being used by such persons in a manner not authorized by this EULA, You shall immediately notify Investintech in writing of such facts and You shall immediately use all reasonable efforts to have such unauthorized use of the SOFTWARE PRODUCT immediately cease, and to recover any copies of the SOFTWARE PRODUCT that were made in violation of this EULA. Notwithstanding any other form hereof, You will at all times remain responsible and liable for, and shall indemnify Investintech against any damages or claims arising out of or related to, any breach of this EULA by any authorized or unauthorized User of the SOFTWARE licenses to You hereunder.

Third Party Software – The SOFTWARE PRODUCT and its component parts are protected by Copyright and other proprietary rights of Investintech and one or more third party software vendors who are intended beneficiaries of this EULA. You may be held directly responsible by such vendors for acts relating to the SOFTWARE PRODUCT’s component parts that are not authorized by this EULA. To the maximum extent permitted by law, You waive all claims and causes of action against such third party software vendors that arise under this EULA or in connection with Your use of, or inability to use the SOFTWARE PRODUCT or its components. No such third party software vendors will have any liability of any kind to You in connection with any such claims or causes of action.

Termination – Without prejudice to any other rights, Investintech may terminate this EULA if You fail to comply with the terms and conditions of this EULA. In such event, You must destroy all copies of the SOFTWARE PRODUCT and all of its component parts.

3. UPGRADES AND SUPPORT

Investintech may offer to license to you, for a fee, upgrades to the SOFTWARE PRODUCT, and may or may not require you to agree to a new license agreement for the upgrade. If you are not required to agree to a new license agreement, then this agreement shall apply to and govern your use of such upgrade. If this agreement in respect of a SOFTWARE PRODUCT that is an upgrade of an Investintech product, You now may use that upgraded product only in accordance with this EULA. If the SOFTWARE PRODUCT is an upgrade of a component of a package of software programs that You licensed as a second product, the SOFTWARE PRODUCT may be used only as part of that single product package and may not be separated for use on more than one Computer.

Investintech is committed to providing customer and technical support to users of the SOFTWARE PRODUCT, for so long as the version of this SOFTWARE PRODUCT retains the same version number as the current version number of the SOFTWARE available for sale at the Investintech website. For example, product ABC v.2.0, would still be supported even if product ABC v.2.7 was being sold on the Investintech website. However, ABC v.2.0 would no longer be supported if product ABC v.3.0 was available for sale on the Investintech website. Customer and technical support shall include reasonable efforts problem investigation and problem solving by the Investintech customer and technical support team. Any patches or special fixes shall be made solely at the discretion of Investintech and subject to available Investintech resources, and may require payment of an additional fee. Additional information about Investintech support, including hours and how to contact Investintech for support, is available at the Investintech website at: www.investintech.com.

4. COPYRIGHT

All title and copyrights in and to the SOFTWARE PRODUCT (including but not limited to any images, photographs, animations, video, audio, music, text, and "applets," incorporated into the SOFTWARE PRODUCT), the accompanying printed materials, and any copies of the SOFTWARE PRODUCT, are owned by Investintech or its suppliers. The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions. Therefore, You must treat the SOFTWARE PRODUCT like any other copyrighted material except that You may either (a) make one copy of the SOFTWARE PRODUCT solely for backup or archival purposes, or (b) install the SOFTWARE PRODUCT on a second Computer provided You keep the second installation solely for backup or archival purposes. You may not copy any printed materials accompanying the SOFTWARE PRODUCT.

5. DUAL-MEDIA SOFTWARE

You may receive the SOFTWARE PRODUCT in more than one medium. Regardless of the type or size of medium You receive, You may use only one medium that is appropriate for Your single Computer. You may not use or install the other medium on another Computer.

6. LIMITED WARRANTY

Investintech warrants that the SOFTWARE PRODUCT will perform substantially in accordance with the accompanying written materials for a period of thirty (30) days from the date of receipt when used in accordance therewith.

7. CUSTOMER REMEDIES

Investintech's and its suppliers' entire liability and Your exclusive remedy shall be, at Investintech's option, either (a) return of the price paid, or (b) repair or replacement of the SOFTWARE PRODUCT that does not meet Investintech's Limited Warranty and which is returned to Investintech with a copy of Your receipt. This Limited Warranty is void if failure of the SOFTWARE PRODUCT has resulted from accident, abuse, or misapplication. Any replacement SOFTWARE PRODUCT will be warranted for the remainder of the original warranty period or thirty (30) days, whichever is longer. Outside Canada, neither these remedies nor any product support services offered by Investintech are available without proof of purchase from an authorized international source.

8. NO OTHER WARRANTIES

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, INVESTINTECH AND ITS SUPPLIERS DISCLAIM ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, WITH REGARD TO THE SOFTWARE PRODUCT.

9. NO LIABILITY FOR CONSEQUENTIAL DAMAGES

To the maximum extent permitted by applicable law, in no event shall Investintech or its suppliers be liable for any special, incidental, indirect, or consequential damages whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss of business information, or any other pecuniary loss) arising out of the use of or inability to use the SOFTWARE PRODUCT, even if Investintech has been advised of the possibility of such damages. Because some provinces, states and jurisdictions do not allow the exclusion or limitation of liability for consequential or incidental damages, the above limitation may not apply to You.

10. EXPORT RULES

You agree that the SOFTWARE will not be shipped, transferred or exported into any country or used in any manner prohibited by applicable export laws, restrictions or regulations.

11. U.S. GOVERNMENT END USERS

The SOFTWARE and related documentation are "Commercial Item(s)," as that term is defined at 48 C.F.R. §2.101, consisting of "Commercial Computer Software" and "Commercial Computer Software Documentation," as such terms are used in 48 C.F.R. §12.212 or 48 C.F.R. §227.7202, as applicable. Consistent with 48 C.F.R. §12.212 or 48 C.F.R. §§227.7202-1 through 227.7202-4, as applicable, the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U.S. Government end users (a) only as Commercial Items and (b) with only those rights as are granted to all other end users pursuant to the terms and conditions herein.

You agree that when licensing the Software for Use by the U.S. Government, or any contractor therefore, you will license consistent with the policies set forth in 48 C.F.R. §12.212 (for civilian agencies) and 48 C.F.R. §§227-7202-1 and 227-7202-4 (for the Department of Defense).

12. GOVERNING LAW

This EULA shall be governed exclusively by the laws of the Province of Ontario, Canada without reference to the United Nations Convention on Contracts for the International Sale of Goods, the application of which is expressly excluded. Each of the parties hereto irrevocably attorns to the jurisdiction of the courts of the Province of Ontario and further agrees to commence any litigation which may arise hereunder in the courts located in the city of Toronto, Province of Ontario.

13. NOTICES

Should You have any questions concerning this EULA, or if You desire to contact Investintech for any reason, please contact, or write:

Investintech.com Inc.
425 University Avenue, Suite 301
Toronto, Ontario
Canada M5G 1T6

Phone:        416-920-5884
Web:        
http://www.investintech.com

14. ASSIGNMENT

This Agreement, the SOFTWARE and any rights granted to You under this Agreement may not be transferred or assigned by you (including, without limitation, the granting of any security interest in the SOFTWARE or other transmission or communication of the SOFTWARE), in whole or in part, whether voluntarily, by operation of law, or otherwise , without the prior written consent of Investintech and any such attempted assignment or transfer shall be null and void.

15. SEVERABILITY

To the extent that any provision of this Agreement is declared by a court or other lawful authority of competent jurisdiction to be invalid, illegal or unenforceable, such provision shall be severed and deleted or limited so as to give effect to the intent of the parties insofar as possible and You and Investintech will use their best efforts to substitute a new provision of like economic intent and effect for the illegal, invalid or unenforceable provision, and the remainder of this Agreement shall continue in full force and effect with respect to all other provisions.

16. AMENDMENTS AND WAIVERS

No modification, amendment, addition to or waiver of any rights, obligations or defaults shall be effective unless in writing and signed by the party against whom the same is sought to be enforced. One or more waivers of any right, obligation or default shall be limited to the specific right, obligation or default waived and shall not be construed as a waiver of any subsequent right, obligation or default. No delay or failure of Investintech in exercising any right hereunder and no partial or single exercise thereof shall be deemed of itself to constitute a waiver of such right or any other rights hereunder.


Tutorials

Opening and converting documents with Able2Extract – The PDF to Excel and More Converter

Able2Extract allows users to open, view, and convert data from PDF and Text documents. Users are then able to select the desired portion of the specified document and convert that portion of the data into a formatted Excel spreadsheet, Word, Open Office, HTML, plain text format files and much more!

Starting Able2Extract

Click on the Able2Extract icon . The main window of Able2Extract will open, as seen below:

Opening a document

Select the Open... command from the File menu.

Able2Extract will show the Open dialog. All supported documents in the active directory will be listed. Select the file you wish to open and type or click on its name.

Able2Extract will open the selected file in the new document window.

Use the scroll bar to find the section(s) of the document you are interested in viewing or converting.

Selecting portions of a document for conversion

Selecting the Entire Document: Choose the Select All Pages command from the Edit menu.

Note: This is not recommended for large documents, since converting the whole document can take considerable time.

Selecting one portion of the document: Left click the mouse button beginning at the position from which you want to select text. Drag the mouse pointer (while still holding left button pressed!) over the portion of text that you want to select. Once you have made the desired selection, release the left mouse button.

Selecting one column of a document: Able2Extract's selection feature MainToolbar-SelectArea.png allows the user to select single columns using its selection feature. Simply drag the mouse pointer (while still holding the left button pressed) over the column that you wish to select. Once you have made the desired selection, release the left mouse button.

Selecting multiple sections of a document: Select the first portion of text as above. Additional selections are made by pressing the CTRL key on the keyboard and repeating the selection process as described above (CTRL key has to be pressed when left button is clicked, CTRL then can be released while left button is remains clicked until selection is done).

After completing the selection, the Able2Extract window will look similar to the following:

Converting PDF and Text files to other formats

Once the desired data is selected from a PDF or Text file, you have the option of converting the data into Excel, Word, HTML or ASCII text formats. To do so, follow the directions below:

  1. For conversion to Excel: Press MainToolbar-Convert2Excel.png on the toolbar. Next, the following dialog box will appear and give you the option for an Automatic or Custom conversion:

    Note: Please refer to the material under Convert to Excel... for greater details concerning this function.
  2. For conversion to CSV use MainToolbar-Convert2CSV.png on the toolbar.
  3. For conversion to Word: Press MainToolbar-Convert2Word.png on the toolbar. Next, a save as dialog will appear. Select the desired location for your Word output file and select a file name for the output document
    Note: Please refer to the material under Convert to Word for greater details concerning this function.
  4. For conversion to HTML use MainToolbar-Convert2HTML.png on the toolbar.
  5. For conversion to PowerPoint use MainToolbar-Convert2PowerPoint.png on the toolbar.
  6. For conversion to Publisher use MainToolbar-Convert2Publisher.png on the toolbar.
  7. For conversion to AutoCAD use MainToolbar-Convert2AutoCAD.png on the toolbar.
  8. For conversion to Images use MainToolbar-Convert2Images.png on the toolbar.
  9. For conversion to Batch files use MainToolbar-BatchConversion.png on the toolbar.
  10. For conversion to text select Convert to Text... under the File menu.

Result of conversion to Excel:

Result of conversion to Word:

Result of conversion to PowerPoint:

Sample result of conversion to HTML (text file opened in Internet Explorer):

Sample result of conversion to text (text file opened in Windows Notepad):


Convert any printable format to Excel with Able2Extract Professional

With Able2Extract Professional, you convert any printable format directly into a MS Excel spreadsheet. This means you can convert tabular data in formats such as MS Word or PowerPoint to Excel. You do not need to generate a PDF of your data first. The process is similar to converting a regular PDF to Excel.

In Able2Extract Professional, click on the Open icon on the command toolbar:

MainToolbar-Open.png

Find and select the non-PDF file with data you wish to convert to Microsoft Excel. Click on Open:

Then highlight and select the content you wish to transfer to Excel. Read our help page, Able2Extract Professional selection options, for more details on selecting content.

Click on the Excel icon on the Main Toolbar:

MainToolbar-Convert2Excel.png

In the Convert to Excel dialog that pops up, select the Automatic option for simple tabular data transfers. For more complex tables of data, select the Custom conversion option. For more information on both options, refer to our Help file on PDF to Excel Conversion Options – Automatic or Custom.

Once your content is ready, click on Convert or Define to start the conversion process.

Specify your Excel file name and the desired location in the Save As dialog that appears. Click on Save.

Conversion results:


Create PDF files in Able2Extract

There are 2 ways in which you can create PDF files using Able2Extract. The following shows you how to create PDF files using the Main Toolbar and the File menu.

1. Using the Command Toolbar

Shortcuts


Toolbar:        MainToolbar-Create.png
Keys:                CTRL + K (
Icon-Windows.png,Icon-Linux.png), COMMAND + K (Icon-Apple.png)

To create a PDF from the Main Toolbar, click on the Create PDF icon. When selected, a dialog will appear where you can browse, select, and open the file you wish to convert to PDF:

Once the file opened, the PDF creation process will start. When the process is finished, click on the Save icon:

MainToolbar-Save.png

Enter the name of your PDF file and specify the location to save your PDF.

2. Using the File menu command

To create a PDF go to Create PDF... in the File menu:

In the following dialog, select the file you want to convert to PDF:

The PDF creation process will start once the file is opened. When the process is finished, you will  have to save your file by clicking on Save or Save As... in the File menu as the file will not be automatically saved:

Enter the name of your PDF file and specify the location to save your PDF.


Create PDF files Using the Able2Extract Printer

PDF documents can also be created without opening Able2Extract. This can be done by using the Print function in any application and selecting the Able2Extract Professional Printer:

Open the file to be converted to PDF in its native application (or through your default file manager):

Go to the application's Print menu:

Select the Able2Extract Professional Printer:

In the Able2Extract Professional Print Dispatcher dialog that appears, click on Browse... to select a location for saving the new PDF file:

Users can also specify the actions to be taken when the PDF is created: Do nothing, Open in Able2Extract Professional, Open in default PDF reader, Open containing folder.

If the user wishes to change the settings for PDFs created using this method, they can use the Print Dispatcher PDF creation options:

For more information click here.


Editing PDF content and pages with Able2Extract

Able2Extract Editing Panel

The Able2Extract Editing Panel is activated when the application is in PDF Editing mode. This panel appears on the right hand side of the main PDF viewing window. It provides you with conveniently accessible options for instantly modifying your PDF content.

PDF Content Editing Options


As part of Able2Extract's Text editing features, you get the ability to add, delete and modify content directly on the PDF page. All formatting and style changes made to content objects - namely vector graphic shapes, bitmap images and text, are immediately visible until the document is closed. To preserve the modifications made to your content, you will need to save the changes using the Save or Save As... functionality.

Adding Content

Adding Text

To add text to your PDF content, click on the Add Text icon. Then click on the page where you want to insert new text. A green box will appear where you can type in your text as needed.

Adding Shapes (Vector Graphics)

Able2Extract now allows you to add vector graphic shapes directly to your PDF. To add vector graphics onto a PDF page, click on the Add Shape icon. A pop up dialog will appear displaying the graphic shapes that are available. Select the shape you wish to add and click where you want it inserted on the PDF page.

You can then specify the location and size of the shape to be inserted in 2 ways:

  1. Click on the page where you want the shape placed
  2. Click and drag the mouse on the page to draw a rectangle to define the size of the image

Note that if you are using the first method to add your vector graphic shape the default shape size will be used.

Adding Bitmap Graphics (Images)

Able2Extract will allow you to add bitmap image formats, including BMP, JPG, PNG, GIF (for animated GIFs with more than one frame, only the first frame will be inserted) and TIFF (for TIFF files containing several pages, only the first page will be inserted). To insert a bitmap image from your computer, click on the Add Bitmap icon. In the open dialog that appears, browse for and select the image you wish to insert and click on Open.

Using the same method for inserting vector graphic shapes, you can specify the location and size of the image:

  1. Click on the page where you want the image placed
  2. Click and drag the mouse on the page to draw a rectangle to define the size of the image

Note that if you are using the first method to import your bitmap graphic images, the default bitmap size will be used.

With Able2Extract, you can also export the image into an external bitmap file if needed. The supported destination bitmap formats are: BMP (*.bmp), JPG (*.jpg), PNG (*.png), TIFF (*.tif). Simply right click on the image and select the Export option from the context menu that appears. Then in the Save As dialog, specify the name, location and output format of your image file.

Note: To exit either the AddText, Add Bitmap or Add Shape mode, you can do one of the following:

  • Close the document
  • Switch into Conversion mode
  • Choose another PDF editing operation

Redaction

With Able2Extract Professional, you can make permanent redactions to your PDF content instantly. To redact text, click on the Redact button. Then using your left mouse button, click and drag to draw a rectangle around the text you wish to redact. When you have all your text within the rectangle, simply let go of the mouse button and Able2Extract Professional will permanently redact the text in black.

Before:

After:

Deleting PDF Content

To delete content, click on the Delete icon to activate the functionality. Hover over the content object on the PDF page to designate the content object you want deleted. A red frame will appear around the content object. Then simply click on the area to remove it.

Moving PDF Content

Able2Extract also allows you to move content within the PDF document around on the page. When the editing functionality is active, click on the content object you wish to move. Hold down the left mouse button until it turns into a hand. Then while still holding the left mouse button down, drag the mouse to move the content object to where you want on the page or use CTRL + ARROW keys for more precise text positioning.

Before:

After:

Modifying PDF Content - Customizing Font, Font Size, Colour (Fill, Outline), Line Width And Rotation

Font

For editing formatted text, you can match the font, colour and size of your original PDF text. for seamless modifications. Able2Extract provides you with the most common text formatting options for seamless modifications.

To customize the font style, click on the drop down list in the Font field and make your selection from the list:

Note that Able2Extract only contains support for fonts installed in the system, PDF standard fonts, and fonts already integrated into the document. This feature is disabled if the selected element is a bitmap image or a vector graphics shape.

Font Size

To change the font size, select the point size from the Font Size drop down list or type in a specific font size.

Because additional transformations may be done to the file that affect the text, such as page content scaling, rotation, and so on, the visible font size you see on the page may differ from what you specify. The changes are applied, but Able2Extract will not show any details of the transformation. This feature is disabled if you have an image or vector graphics shape selected.

Color

Able2Extract will allow you to customize text and vector shapes with the Outline with Color and Fill with Color options. The color fields' respective check box must be checked to enable the feature.

Note that the state of the checkboxes indicate if any color can be applied or not. Only when these are checked will you get a color dialog to customize your color. See below for more details on using these features:

  1. Fill with Color

    This editing feature allows you to change the color of your text or fill in a vector graphic shape with color.

    To begin customizing the color of your shape or your text, put a checkmark in the
    Fill with Color checkbox to enable the feature. Then click on the text or shape you wish to modify. The current color of the shape or text will be reflected on the button face.

    To change the color, click on the now active Fill with Color button and in the pop up dialog that appears, specify your desired color.

    Note that this feature is disabled if the selected element is a bitmap.
  2. Outline with Color

    This editing feature will let you choose the outline color of your vector graphic shape or text. To begin customizing the outline color of your shape or your text, put a checkmark in the
    Outline with Color checkbox to enable the feature.

    Once activated, click on the Outline with Color button. A color dialog will appear from which you can specify your desired outline color.

    The default color is black.
    Note that this feature is disabled if the selected element is a bitmap.

Line Width

This editing feature can be used to change the width of lines for text and vector graphic shapes. For vector graphic shapes and text, the Outline with Color feature must be checked.

To start modifying line widths, select your text or shape. Then specify the line width value from the drop down menu. Press Enter or Return to implement your changes.

Note that the line width measurements refer to virtual units, not real world units (such as points or inches). In addition, because additional transformations may be done to the file that affect vector graphic shapes and text, such as page content scaling, rotation, and so on, the visible line width size you see on the page may differ from what you specify.

Line Cap Style

This editing feature allows you to customize and make refined adjustments to the look of the line endings of text or vector shapes in large PDF page art.

This feature is activated when the Outline with Color feature is checked on. When active, select your text or shape to modify. Then from the Line Cap Style drop down list, you can select from the Butt, Round and Projecting Square styles:

Line Join Style

You can select from three types of line join style with your text or vector shapes to further customize page content objects in detail such as branding logos.

To edit your line join styles, make sure that the Outline With Color option is checked. Once is checked on and the feature is active, select your text or shape. Then from the Line Join Style drop down menu, select from Miter, Round or Beveled styles:

Miter Limit

For sharp corners in PDF page objects like drop caps or vector image borders that use a miter line join, you may need to adjust the Miter Limit value. This is a limit value that determines how “pointed” a miter line join appears before it becomes cropped into a bevel line join. By increasing the miter limit, you can attain a more sharper-looking point on your PDF page objects.

You can specify the miter limit value for your PDF in Able2Extract Professional. This feature is active only when the Line Join Style attribute is set to Miter. In the Miter Limit spin box you can click on the up or down arrows to adjust the limit value.

Dash Pattern

This feature will allow you to specify the outline pattern of your text or vector shapes. With the Outline with Color option checked on and your text or shape selected, use the Dash Pattern drop down list to select the formatting of your outlines.

Line Spacing

This feature allows you to adjust the spacing between lines of text. To activate the feature, click on the block of text for which you want to adjust the line spacing. Then in the drop down list, select your line spacing measurement.

Text Block Align

This feature will allow you to change the alignment of blocks of multiline text objects on your PDF page. Simply click on the block of text you wish to adjust. Then once the feature is activated, select the desired alignment formatting - left, center, right or justified.

Rotate

The Rotate feature can be used to rotate your content objects. You can rotate them clockwise and counterclockwise by 90 degrees or by 180 degrees. Select the object you wish to rotate. Then simply click on the appropriate rotation button on the PDF editing side panel: Rotate Left, Rotate Right, Rotate 180 degrees.

Page Editing Options


These options will allow you to make general modifications to the existing PDF document's pages. These options are also accessible from the Edit menu and are only active when Able2Extract is in PDF Editing mode.

Delete

Use this command to delete unwanted pages from you PDF document. Click on the Delete command in the side editing panel. The following Delete Pages dialog will appear:

Here you can select the page or range of pages to be deleted by entering the number of the First Page and Last Page. Once your page values are entered, click on Delete and your page or pages will be deleted from the PDF.

Note that the PDF’s page sequence is instantly affected to reflect your modifications. Click on the Save button to save your changes into a PDF document.

Able2Extract Professional also offers the ability to permanently wipe out the content of the page itself from the document. To access this functionality, put a checkmark in the Wipe Out Pages' Content checkbox. This will essentially redact whole pages instead of only selective parts of a page.

Move

With some PDF documents, you may want to rearrange the pages in the existing PDF. Use this command to move specific pages in your PDF document. Click on Move in the side editing panel and the following dialog will appear:

Select the page or range of pages to be moved. Enter the number of the First Page and the Last Page. Then enter the location in the PDF where you want those pages inserted into the Put Before Page field. Click on Move and your pages will be moved accordingly. Then click on the Save icon to save your newly rearranged PDF document.

Note that the page sequence will change instantly with each page you move. Thus, for any subsequent pages you move, you will need to refer to the last modified page order (not the original) to determine your next Put Before Page value.

Extract

Use this command to split and extract a page or range of pages from the existing PDF document into a new PDF file. Click on the Extract command to get started. In the following dialog, enter the page or the page range you want extracted.

Click on the Extract button. In the following Save As dialog that appears, you can save the new PDF file to your computer as desired. The original PDF document opened in Able2Extract will not be modified.

Insert from PDF

Use this command to merge or insert PDF pages into your existing PDF. This feature is extremely useful for assembling documents from different PDF files.

Once you click on the Insert from PDF command, you can browse for and select the PDF file which contains the pages you wish to use. Click on Open. In the next dialog, you will be able to select the page or page range you want to insert into your existing PDF file. Enter the number of pages in the First Page and Last Page fields.

Then specify where in the document you wish to place them by filling in the Before Page field. Click on Insert and your pages will be added to the PDF opened in Able2Extract. Use the Save command on the toolbar to finalize your new PDF.

Insert

Add blank pages to your existing PDFs using this command. Click on the Insert pages command. In the dialog that appears, specify where in the document you need to insert a blank page or pages by setting the value in the Before Page field.

Then in the Pages Count field, indicate how many blank pages you wish to insert. When both fields are completed, click on Insert.

Note that once the blank pages are inserted, the page order of the PDF document will change. To insert additional blank pages, you will need to use the new page order as your reference point.

Blank pages can also be edited after inserting them into the PDF document. You can add text, insert bitmap images, vector shapes, and form fields. When all modifications are made, click on the Save button from the Main Toolbar to save  your changes.

Resize

Use this command to resize a selection of PDF pages. Click on Resize from the side editing panel. You will then get to select which pages you want resized by entering the page numbers in the First Page and Last Page fields. You can then decide on your page sizing options by Width and Height.

You can also resize PDF pages according to paper sizing standards for content intended for print or for different industry requirements. Select the paper size from the list of available options from the Size field.

You can then select a point around which to resize your page if you wish through the Anchor option. Click on Resize and your PDF pages will be sized accordingly. Click on the Save button to accept and save the changes to the PDF document.

Scale

This command will allow you to scale specific PDF pages and the content on those pages as well. Click on the Scale command to get started. You will get the following dialog:

Specify the page or page range to be scaled in the First Page and Last Page fields. Then enter the scale factor in the Scale field. Click on Scale and the pages you selected will be scaled accordingly. Then click on the Save button to preserve the changes to your PDF file.

Rotate

Use this command to rotate pages in your PDF document. Click on the Rotate command. Once selected, you can customize your page rotation options.

Start by selecting the PDF pages you would like to rotate. Then in the Angle option select your rotation setting from the available options. Click on Rotate to complete the process. Then click on the Save button to finalize your changes to the PDF document.

PDF viewing software is not required to follow page rotation settings. Able2Extract will show the rotated pages as specified when displaying the PDF file.

Note that when performing conversions of the document, Able2Extract may re-rotate the pages it believes is right for the conversion process.

Undo or Redo PDF Modifications

All text editing operations are undoable and re-doable for all PDF editing operations: Text, Page, Document Information, and Viewer Preferences. Simply click on the Undo or Redo icons on the toolbar to either retain or delete your changes.

Note that this functionality stores all changes that were made to your PDF before you save them. Upon saving your edits, Able2Extract clears the list of all operations and your recent modifications become unavailable until the next changes are made.


Fill In PDF Forms And Edit or Create Fillable PDF Forms

Note: This feature is only available for PDF Forms and is accessible in Edit mode.

Able2Extract Professional allows users to interact with fillable PDF forms on their computer.

PDF Form Filler

Note that you can only fill in PDF forms that have been saved locally to your computer.

When you open a PDF document, Able2Extract Professional will detect if it is a fillable PDF form. If it is a interactive PDF form, you can start clicking on the form fields to start editing and entering data.

When the form is completed, you can click on the Save icon from the Main Toolbar and save a copy to your computer. If the PDF form being filled out is set up to be submitted online, you can click on the form’s submit button to send the form data back to servers.

PDF Form Editor

Note: To create a PDF form that can be submitted, users require a server set up which is not included with Able2Extract Professional.  

The PDF form editor offers you the ability to organize and insert form fields in order to create PDF forms users can complete. Here is a look at how to create fillable PDF forms with Able2Extract.

How to Create PDF Forms

To create a PDF form, you must have an existing PDF opened in Edit mode. On the right hand side you can click on the PDF Form Editor tab. It will open in the right hand side panel.

When inside the PDF Form Editor, you will have 6 different types of form fields to suit the type of data you need collected in the form.

Creating A PDF Form - Customization Properties

Clicking on the form field of your choice, you will be able to access the Properties section of the PDF Form Editor for that particular form field. The options in the PDF form Editor will give you control over your form fields:

You can assign a Name for the form field which gets paired with the field’s value when it’s sent to the server.

Specify the Font, Font Size, and Text Color of the form field and indicate if it is either a Read Only or Required field to fill in.

You can tailor the appearance of the form field itself. Select the Border Color and Background Color and decide on the Line Width and Border Style and your options for Dash Pattern.

Once your form field is inserted, click on the More... button from the side panel. This will give you access to its Additional Properties dialog where you can specify options for the form field.

Text Boxes

This form field allows users to manually enter textual and personal information, such as names, addresses or additional comments.

In the Text Box Additional Properties dialog, you can specify data input options for your text box:

Default Text: You can use this space to designate default text for your text box.

Multiline: Create a text field that provides users with space for entering lengthy information. When this is checked you have 3 further options to choose from:

  • Do not spell check:  You can decide whether or not to enable spell check to be performed on the PDF form.
  • Do Not Scroll: Checking this option will keep the form field static without the ability to scroll up or down through textual entries. Checking this option will generate a scroll bar once the user clicks on the text field.
  • Comb: A comb field is commonly used in forms that are meant to be scanned and used with Optical Character recognition. It is a text field divided by small vertical lines that ensures the user inputs individual characters into each box of space created between the lines, such as when you fill in a social security number in traditional paper forms.  

Password: Selecting this option will effectively hide and secure any sensitive information that are entered into the text box, such as account and insurance numbers.

File select: When selected, this option specifies a file path that has to be sent to the server as the value of that field.

Radio buttons

Radio buttons allow users to select an item from a group of options. In Able2Extract, these groups of options and their radio buttons are defined by a unique name. Radio buttons that have the same name are in the same group. Clicking on the Radio button option will allow you to create a new Group or to add it to an existing Group.

To add a new Radio button to an already existing group, choose an existing group name from the drop down list in the Add Radio Button dialog. Note that you cannot move radio buttons to and from other groups.

In the Radio Button Additional Properties dialog, you can customize how the radio buttons will behave.

Exported Value: An exported value is the name of the option chosen by the user that is sent to the server.

Default State Is Checked: This setting will check the radio button as its natural default state when the form is reset.

No Toggle to Off: Select this to disable the radio button from toggling to off.

Synchronize Radio Buttons with Same Value:  You can allow radio buttons in your form to synchronize and behave in response to each other. This option is helpful for cases where there are options that affect the selection or deselection of other options in the form.

Check boxes

Check boxes are a quick way for users to confirm or select an option. When clicking to insert a check box onto your form, you can add them to a group of check boxes or create a new group in the same manner as Radio button groups are created.

To add a new check box to an existing group, select a group name from the drop down list in the Add Check Box dialog. Note that you cannot move check boxes between other groups.

The Check Box Additional Properties dialog will allow you to determine the Exported Value of the checkbox that is sent back to the server. You can also select the Default State of the check box as either checked or unchecked.

List boxes

With list boxes, you can let users select one or multiple items from a list. In the List Box Additional Properties dialog, you can insert the items of your list:

Click on Add to start populating the list box field with your options. Double click on the listed item under the Name column, to enter the name of the item as you want it to appear.  The information in the Values in the column is sent to the server when the form is submitted.

In the Default column, you can select an item to be visually highlighted when the form is reset. If no default is assigned, all values will be unselected. You can change the order of your listed items by clicking on Move Up or Move Down.

Multiselect: Check this option to allow multiple items to be selected from your list box. To select multiple items in a list box, users will need to CTRL+CLICK on the desired items.

Sort: Able2Extract will sort the values for you based on the Values column. Checking this option will deactivate the Move Up and Move Down buttons.

Combo boxes

A combo box is a form field that combines the functionality of a drop-down list with a textbox that allows users to edit or input a value to select an item from the list.

The combo box can be customized with options in the same manner as the List box form field by specifying the Value, Name and a Default item that appears in the combo box’s text field:

Editable: Turning this option on will allow users to type in the editable text box to search for an item in a long list of options in the combo box’s drop down list.

Sort: Able2Extract will sort the listed items for you based on the Values column. Checking this option will consequently deactivate the Move Up and Move Down buttons.

Push buttons

You can insert a push button into your PDF forms, which can perform an assigned action.In Able2Extract, you can decide whether your push button will enable users to Reset or Submit their form data.

Start by clicking on the push Button from the side panel. The following dialog will appear where you can customize the action of the button and set up your server settings to collect the form’s data:

The Reset Action will allow users to reset the entire PDF form by deleting all the inputted data. Choosing the Submit Action will let you set up your server and the submission of the form data with the following details:

URL: Enter the URL that will receive the form data when users click on the push button.

Format: Specify the format of the form data-- HTML, FDF, XFDF, or PDF.

Submission HTTP method: Format the data to be transferred using either Post or Get HTTP requests.

Do Not Submit Source File Path/URL: By default, the source PDF file name (that contains the form) is included into the submitted data. When the form is opened in a browser, the browser will submit the form’s URL and other information to the server. To disable this, check this option on.

Include Fields With No Value: For uncompleted forms with some form fields filled in, this option will still submit empty fields, but with empty values.

Canonical Date Format: If dates are set, all dates will be converted into ISO/IEC 8824 format.

By default, the caption properties of your push button will be set to read either Reset or Submit depending on the functionality assigned to the button. However, this can be edited in the Push Button Additional Properties dialog:

Normal Caption: The caption text that is displayed when the button is not pressed or activated.

Rollover Caption: The caption text that is displayed when a user hovers over the button with the mouse.

Down Caption: The caption text that is displayed while the button is pressed.

Delete

To delete a form field from the page, click on Delete from the side panel. Then click on the form field you wish to delete.

Annotating PDF Content

Note: This feature is only available for PDF documents, only available in "Conversion" mode and only visible if "PDF Annotations Panel" visibility setting is set.

With Able2Extract Professional, you can create and add new annotations to your PDF content or interact with existing PDF annotations through the PDF Annotations Panel.

To enable this feature, go to the View menu and put a checkmark beside the PDF Annotations Panel option.

View-PDFAnnotationsPanel.png

In the PDF Annotations Panel that appears on the right hand side, you can select from a wide range of annotations: Sticky note, Link, Stamp, Highlight, Underline, Squiggly (jagged underline), Strikeout, Caret, File Attachment and Watermark.

PDFAnnotationsPanel.png

To preserve any and all PDF annotations added to your PDF file, you need to save your opened document by clicking on the Save command on the toolbar.

Annotations


To annotate your PDF content, select the annotation you wish to use. Once your annotation is selected and activated, you can then start inserting and applying it to the page.

You can further customize your newly created PDF annotations with the corresponding options dialog box that will appear or through the Properties section, which will be activated where applicable.

Below is a more detailed look at each PDF annotation feature:

Sticky Note


Click on the PDFAnnotationsPanel-AddStickyNote.png button to insert a Sticky Note. This will activate the Properties section where you can customize the type of Sticky Note you wish to insert. Specify the Sticky Note Icon, the Color, and the Opacity of your Sticky Note.

PDFAnnotationsPanel-Icon-StickyNote.png

You can add your comments onto the Sticky Note by inputting your text into the activated assigned text field in the Comments section.

Link


Able2Extract will allow you to insert a link onto your PDF page by creating a linked hotspot on the content you want to hyperlink. To do so, click on the PDFAnnotationsPanel-AddLink.png button and then specify the link action you want to assign to your link in the Add Link dialog.

You can choose to either link to an external webpage or to a page within the PDF document itself where you can customize the view of the page when the link is clicked upon.

Stamp


Click on the PDFAnnotationsPanel-AddStamp.png button to add a textual stamp to your PDF content. Select from a list of available stamp types from the drop down list. Once selected, click on OK. Then click on the page where you want the stamp displayed.

Highlight


To highlight PDF text, click on the PDFAnnotationsPanel-AddHighlight.png button. Customize the Color and Opacity of the highlighter in the Properties section below.

Then on the PDF page, click and drag with your mouse to draw a box around the content you want highlighted. Able2Extract Professional will automatically highlight the text once you let go of the mouse button.

Underline


To underline your text, click on the PDFAnnotationsPanel-AddUnderline.png button to activate the feature. To customize the appearance of your underline, simply adjust the settings in the Properties section.

Using your mouse, click and drag to create a box around the text you want underlined. Able2Extract Professional will automatically underline that text.

Squiggly


Adding Squiggly lines works in the same manner as the Add Underline annotation feature. Click on the PDFAnnotationsPanel-AddSquiggly.png button to activate the feature and customize the appearance in the Properties section.

Then using your mouse, left-click and drag to create a box around the content your wish to underline with a squiggly line. The text will be underlined once your let go of the left mouse button.

Strikeout


When annotating your PDF, you can strikeout any text on the page. Click on the PDFAnnotationsPanel-AddStrikeout.png button, select the Color and the Opacity of your Strikeout annotation in the Properties section. Then click and drag to draw a box around the PDF text you wish to cross out.

Caret


Reviewing PDF content may sometimes call for inserting a mark to indicate a proposed insertion within a section of written text. To place a mark in your text, you can add a caret annotation onto the PDF page. Click on the PDFAnnotationsPanel-AddCaret.png button. Then click on the page where you want to insert the annotation. You can then add your own comments for others by posting them in the Comments section.

File Attachment


Able2Extract Professional allows you to attach a file to your existing PDF document. Click on the PDFAnnotationsPanel-AddFileAttachment.png button. In the dialog that appears, select the file you wish to attach.

In the Properties section, you can customize the appearance of your attachment. Select the type of Attachment Icon to represent your file: Graph, Paperclip, PushPin or Tag. Select the color of your Attachment Icon and then adjust the Opacity. Then click on the page where you want the Attachment Icon to be displayed.

Watermark


You can add a watermark to your PDF for further branding or security purposes. To do so, start by clicking on the PDFAnnotationsPanel-AddWatermark.png button. In the Watermark dialog that appears, you have a range of options for customizing your watermark.

First determine the source of your watermark from either an existing Image file or plain Text to stamp onto the page.

When creating a watermark from an image, simply click on the "Browse..." button to locate and select the image file you want to turn into a watermark. Use the Scale option below in order to adjust its size on the page as needed.

When creating a watermark from plain text, you can customize your text with a number of options. For instance, you can format your watermark by selecting the Font, Size, and Color of your text. You can also specify the placement of the watermark on the page by adjusting the Spacing between the lines of text in it. Lastly, you can customize how you want Able2Extract to Align the text watermark on the page - center, right or left.

Then customize the Appearance (opacity and rotation), the Page margin, the Position of the watermark and the Page Range across which you want your watermark to appear.

When you have your watermark customized as desired, you have the option to turn that watermark into a template. This is handy if you would like to use that same watermark on different PDF documents.

To do so, click on the Save Template... button. In the dialog that appears, name your template file and specify the location where you want to save it. Your template will be saved with a .wmkt file extension.

To apply the watermark template to other PDF files, simply open the PDF and in PDF Annotation mode, click on the Watermark icon in the right hand side panel and in the dialog click on Load Template.... Locate and select your template file and click on Open.

Delete

To remove an existing PDF annotation on the page, click on the PDFAnnotationsPanel-Delete.png button to activate the functionality. Then with the new eraser cursor that appears, click on the PDF annotation you wish to remove. When you are done, click on the Delete icon again to deactivate the functionality.

Comments

The Comments section allows you to instantly review, add, and post replies to existing comments and annotations in the opened PDF document.

PDFAnnotationsPanel-Comments.png

Beside each textual comment, you have a few options:

Comment - Review

You can update your review of the status of each annotation. Click on the PDFAnnotationsPanel-Comment-Review.png box to the right of each dated annotation and select your Review status option.

PDFAnnotationsPanel-Comments-Review.png

Comment - Mark

To make managing and collaboration around comments easier, you can mark each one with a checkmark. This can help you keep track of which comments that have already been taken care of. To do so, simply click on the empty green box on the active comment thread. Click on it again to remove the checkmark.

PDFAnnotationsPanel-Comments-Mark.png

Comment - Reply

You can easily communicate through and reply to the comments of existing annotations. Simply click on the PDFAnnotationsPanel-Comment-Reply.png box and Able2Extract Professional will create a reply thread where you can type in your response.

Reply.png

Comment - Delete

To remove a comment from an annotation within your PDF, click on the Delete icon of the comment you wish to delete.

Note: If you delete the last comment for an annotation you also delete the annotation. In that case this function works as Delete Annotation.

PDFAnnotationsPanel-Comment-Delete.png


Print Dispatcher

The Print Dispatcher is a system tray icon that is installed onto your computer with Able2Extract. It provides you with taskbar notifications on Able2Extract when it is active.

By default, this icon is always displayed and on standby when no PDF files are being created. The Print Dispatcher provides users with basic functions to:

Quickly change the PDF creation options for PDF files created through the Able2Extract Professional Printer

The PDF creation options here do not include the MS Office Tab, which is offered through the options accessed via the View menu. There is, however, one additional tab - Output.

This tab gives users options to automate how the application behaves for all PDFs created through this method. Users can decide which actions Able2Extract should take:

  • Show PDF creation Progress.
  • What to do once the PDF is created: Open in Able2Extract Professional, Open in Default PDF reader, Open containing folder or Do nothing.
  • Confirm the output PDF location and file name.

Users can select the Default location for saving newly created PDFs and whether to:

  • Use default location and file name.
  • Use location of the last created PDF and default file name.
  • Use location and file name of the last created PDF.

Should there exist a duplicated file name and location, users can instruct the application to Replace, Ask for action or Automatically alter the output PDF file name.

Note: Users wishing to change options that were adjusted through the Print Dispatcher must change them through the Print dispatcher PDF Creation Options dialog.

Monitor the PDF creation process

UnsolicitedPDFCreationProgress.png

Open the PDF files created through the Able2Extract Professional Printer method

The Print Dispatcher provides quick access to a list of actions on what to do with the newly created PDF: Open in Able2Extract Professional, Open in default PDF reader, Open containing folder.


Selection – more about selecting portions of documents to convert

Able2Extract Selection Options

Able2Extract offers selection features that differ depending on the type of PDF that is being converted. There are two basic ways to select within a document, Select Area and Select All selection. These selection options are enabled when formatted and computer generated PDFs are being converted (generally most PDFs will be in this format).

Users can select data from their PDF documents by left clicking with their mouse and dragging their mouse over the area to be selected.

Detail on both selection options mentioned above are outlined below:

Selecting in "Select All" format


Shortcuts


Toolbar:        MainToolbar-SelectAll.png

Keys:                CTRL + A (Icon-Windows.png,Icon-Linux.png), COMMAND + A (Icon-Apple.png)

By using this icon, you will automatically select the entire document.

Selecting in "Select Area" format


Shortcuts


Toolbar:        MainToolbar-SelectArea.png

Keys:                CTRL + STAR SIGN (Icon-Windows.png,Icon-Linux.png), COMMAND + STAR SIGN (Icon-Apple.png)

Using this icon gives you maximum control over the selection in PDF format. Using this selection feature, you are allowed to select row-by-row and column-by-column. This works best when you only want to select certain columns on the page, not all columns!

Holding the left mouse button down, drag the mouse over the columns or portions of the document to be selected.

Further example highlighting "Select Area" Selection


  • Tables that are surrounded by paragraphs or other non-relevant information

With Select Area Selection we can eliminate the irrelevant parts of the page and get perfect conversion of the data we are interested in, as highlighted below:


Fixing common problems in Able2Extract Professional

Troubleshooting

Problem

Solution

No documents in any format will show in Able2Extract.

(1) Ensure that Able2Extract is installed correctly on your computer. Try re-installing Able2Extract.

(2) If the problem persists, please send us a detailed email to techsupport@investintech.com describing your problem and we will work to solve it with you.

I am receiving a message that says "PDF_ EXCEPTION_ ENCRYPTED"

Certain PDF documents are protected or encrypted by the creator of the PDF file. Currently, Able2Extract does not decrypt these types of documents due to copyright laws. Therefore, they cannot be viewed or converted using Able2Extract.

Certain portions of the PDF document I've opened in Able2Extract show unrecognizable characters.

In rare situations this will occur due to the fact that Able2Extract may not support certain proprietary font types. Regardless that the data cannot be viewed in Able2Extract's PDF viewer, the proper data is often recognized by Able2Extract and can be converted into the destination formats. Thus, if you select the data that does not make sense and convert into Excel, HMTL or Text, the proper data may convert and show in those formats.

All images in my converted document are saved as one large background image and I am unable to move them independently.

Graphics are saved to the background as a default setting in order to best preserve the original PDF document page layout. You can change these settings using the graphics handling options available in the Options dialog under the "View menu" this may allow you to move individual images independent of the background.

I have another type of problem with Able2Extract that is not described in this troubleshooting section.

Please feel free to contact us at: techsupport@investintech.com and we will work to remedy the situation as quickly as possible.

Frequently Asked Questions

The following is a resource for our customers. It answers our most frequent product questions for Investintech's product – Able2Extract. The resource is broken into a variety of categories:

1.0 General Questions

My tech support question is very urgent. How can I get it answered faster?

Unlike many other companies, we appreciate the feedback, the ideas and the tech support queries we receive. We respond to all queries we receive and we do our best to resolve any problems related to our products.

To get the fastest possible response/resolution to your issue from us, do the following:

  1. Briefly describe your problem in the body of your e-mail.
  2. Attach the problematic source file (in most cases the PDF document). We make this request solely for problem solving purposes. We do not look at the document's contents and we will not share your file with any third parties. Furthermore, we will destroy your document when we are done with it.
  3. Send the above to techsupport@investintech.com

You can also call our tech support line at (416) 920-2539 during regular business hours (M-F 9am-6pm Eastern Standard Time)

2.0 PIN Related Issues

My PIN number does not work when I enter it. I get the message: "Invalid PIN number"?

The two most common problems for this issue are the following:

  1. You may have downloaded and tried one product but purchased a PIN for another. To solve this problem, simply ensure that the PIN you purchased is for the product you downloaded and tried before you purchased.
  2. A second common cause is that your PIN may be for a prior version of the product (which happens if you purchase a new computer). PINs are unique to their version, but we do offer access to downloads for older versions. If this is the case, please contact Customer Support at cs@investintech.com. Or you can visit our Updates page and purchase the latest version of the product – in which case you will require both the new and original PIN to activate the product.

You can download the most recent version of Able2Extract Professional by clicking here: http://www.investintech.com/prod_downloadsa2e_pro.htm">http://www.investintech.com/prod_downloadsa2e_pro.htm.

When prompted after installation, enter the PIN you received and the invalid PIN problem should be resolved.

If the above does not solve your problem, please email techsupport@investintech.com and we will get it working for you.

I just licensed one of your products and all I received was a PIN number. What do I do now?

When you purchase our products online, you will receive a 20-digit PIN number. This PIN number will entitle you to activate the full version of the product you purchased. The PIN number shows up on the screen after your transaction has been confirmed and it is also included in the confirmation receipt you receive by email.

In order to activate the full version of the product you purchased, you will need to input this PIN number into the demo version you downloaded online.

You can download the most recent version of Able2Extract Professional by clicking here: http://www.investintech.com/prod_downloadsa2e_pro.htm">http://www.investintech.com/prod_downloadsa2e_pro.htm.

When prompted after installation, enter the PIN you received upon purchase.

3.0 Conversion Related Issues

I converted my PDF document to Word but the font in the Word document differs from the PDF fonts. How can I make it produce a font similar to the one in the PDF?

Unfortunately, our software products cannot always replicate the fonts shown in a PDF document. This is most often the case where the font in the PDF file is embedded. Embedded fonts cannot be perfectly extracted since most embedded font formats used in PDF are not recognized by Word and also because using such fonts could constitute copyright infringement due to their proprietary nature.

As such, Word will try to find the best possible match from the fonts available on your computer, or if no match is possible at all, it will default to Times New Roman.

The best solution is therefore to allow the conversion to occur and then to select the document text and change the font manually (from the list of available fonts in Word) to the one that is most aesthetically pleasing to you.

I used your product to convert a PDF file to Word using Office 2003. All went well until I gave the converted file to a co-worker who has Office 2000. The output my co-worker saw looks like postscript output. When I view it in Office 2003 it looks great. What is the problem?

The problem here is that users with Office 2003 will create Word 2003 (XML) files. Word 2003 files are NOT compatible with previous versions of Word. In other words, old Word versions cannot directly open them.

The solution here is a simple one: as soon as the file is converted to Word, go to Save As and in file format choose Word Document instead of default XML Document. Word will the save the file as an ordinary Word file that can be viewed by users with older versions of Word.

4.0 Error Messages

I am receiving the error message "parameter is incorrect" when opening a PDF file. How can I fix this?

The most common cause of this error is that the source PDF file may be damaged. To fix this problem, try returning to where you got the PDF document and try re-downloading the document or regenerating it.

If you cannot do so or doing this does not solve the problem, please send us an email with the file attached to techsupport@investintech.com and we will try to determine the cause and see if it can be repaired.

I keep getting the error message "unable to launch Word". I have restarted my computer and I am still getting the same message.

The cause of this is error is that Word is not completely installed on your computer.

In order to rectify this problem, follow these simple steps:

  1. Click on the "Start" menu in Windows
  2. Click on "Run..."
  3. Type exactly the following in the textbox: "winword /regserver"
  4. Press "OK"
  5. Wait for few seconds until Word completes running
  6. Restart your computer and try Able2Extract conversion again.

If the above does not work, you can also try to manually open Word prior to undertaking the conversion with Able2Extract.

With Able2Extract, you can also attempt the PDF-to-Word RTF conversion. This will work even if your computer has no Word installed.

I keep getting the error message "Could not Launch Excel – Try a few seconds Later or restart your computer."

The cause of this is error is that Excel is not completely installed on your computer.

In order to rectify this problem, follow these simple steps:

  1. Click on the "Start" menu in Windows
  2. Click on "Run..."
  3. Type exactly the following in the textbox: "excel /regserver"
  4. Press "OK"
  5. Wait for few seconds until Excel completes running
  6. Restart your computer and try the Able2Extract conversion again.

If the above does not work, you can also try to manually open Excel prior to undertaking the conversion with Able2Extract.

Fatal internal error #16

This error is very rare and should never occur. If you are receiving this error, please send us an email with the file attached to techsupport@investintech.com.

I am getting the message "Fatal Internal Error #24"

This error indicates that the conversion to Excel has started but somewhere along the way it hit a snag with Excel.

One possible error may be how big the selection is that is being converted. Older versions of Excel have a 65,000 thousand row spreadsheet limit. As such, more than 100-200 pages should not be converted into a single workbook at a time. This will ensure that the conversion limit is not reached.

If you are receiving this error, please feel free to send us an email with the file attached to techsupport@investintech.com.

5.0 Product Capability Questions

How can I extract text from a PDF using vb.net

Investintech has PDF-to-Text extraction available as a Windows DLL. The Windows DLL can be called from Visual Basic.

If you would like to know more, we can send out a demo/test version of the Investintech SDK that includes this DLL and a simple Visual Basic example of how to use it.

Please email sales@investintech.com for more details

Do you have a command line version of Able2Extract that could be used on a web server to dynamically convert files?

For the application described above, it would probably be most appropriate to use the DLL version of Investintech's conversion technology. Investintech also has a command line version, which is most appropriate for shell (command line) scripting than for integration into a web server system.

Do Able2Extract have a version that works in a batch/unattended mode?

Both Able2Extract have batch solutions available. It is in the form of a command line program. In this mode, users give the name of a source PDF file and the name of the destination Excel file. The rest is then done automatically.

This version is not currently available for download on the Internet. You can gain access to a demo version by contacting sales@investintech.com.

6.0 Excel Related Issues

On your PDF to Excel conversion capability – can you convert colour-coding within reports and the colour keys to Excel?

Yes. As an example, in a conversion from PDF to Excel, the red letters in a PDF would be converted to red in Excel, green to green etc. The only exception is white, or almost white letters in PDF – they are converted to black; since white-on-white is not visible and people can be confused with such a conversion.

I have a PDF file with very long numbers in it. For example, the number as it appears in one column is: 447787574382. However, when converted to Excel, the number that appears in the Excel cell is: .47788+11. What is the problem here?

This is simply default Excel behaviour. Numbers that are very long (such as 447787574382) are represented in exponential notation.

The solution to this is to: do the conversion, then select ALL the numbers from number column and then right click on them and choose "Format Cells" option. Then instead of "General" choose "Number" and set number of decimal places to 0.

7.0 Product Limitation Questions

I used the Able2Extract Free Trial Version on a PDF file and I was only able to convert 3 pages of my file at a time. How come?

The free trial of Able2Extract is designed this way in order to give users the ability to test the PDF to Excel conversion prior to purchasing the product. This will give users a sense of whether it will work for their needs prior to licensing the product.

Portions of small graphics contained in my PDF document do not convert and I am not able to highlight these portions individually either. While they appear fine when opened in your software, they won't convert into word.

The graphics in your file consist of many very small bitmap images. Able2Extract ignore bitmap images that are very small and are below certain dimensions – it does not convert them to Word. The reason for this is that Word works very poorly (crashes etc) when it is overloaded with huge number of images on a single page. So we really had no choice than to do this. Word can't consume so many images at one time.

I have a PDF file that is over 9 megabytes in size and is approximately 1100 pages long. The program was not able to complete opening the file and had to be closed from task manager as it was clearly "not responding". Are you aware of a PDF file size limitation with your products?

Our products are specially designed to work with extra-large PDF files. For example, we have successfully opened and converted a 500MB PDF file.

The cause of this non-response may be system or memory related. Older computers with less virtual memory may have a more difficult time opening and converting a very large PDF file.

We are always very interested to receive files that do not work with Able2Extract. As such, please feel free to send us an email with the file attached to techsupport@investintech.com.


Image-based Documents/Scanned Documents

How do I know if my document is a scanned PDF?

There are two main types of PDF documents – those that are created electronically using PDF creation software and those that are created from a scanner or other photo-imaging equipment. PDF creation software actually builds a PDF document that has an internal structure, denoting characters, fonts and position – although the raw information makes little sense to the human eye. A scanned PDF is basically just a flat image of a document – hence, scanning a page of text results in a picture of words being represented on the screen. In order to take information from this sort of scanned PDF, OCR technology is required so that each character can be optically recognized and then represented. Click here to learn more about OCR. You can generally visually determine if a document is a scanned document by enlarging the picture on your screen and looking closely at the text. A scanned image will appear to have much poorer resolution, when looked at closely, than a created PDF document.

Do I have the ability to convert scanned PDFs?

Yes. Able2Extract Professional enables you to convert both native and scanned PDF files. Native PDF files are PDFs that are generated and saved by a computer application.

In cases where a user scans a paper document using a scanner and then saves it as a PDF, it is a scanned PDF or an image PDF. For these type of PDFs, Able2Extract Professional is able to lift the textual information off the PDF and make the conversion.

In addition, Able2Extract Professional can convert scanned PDF to searchable PDF files. The application will modify the opened document and add an invisible text layer over the scanned pages, allowing you to search for text patterns within the file’s textual content.


PDF to Word Conversion Options – Standard, Frames, Text Only

When you have selected the data you want to convert in Able2Extract, you will have the option to make some different types of conversions into Word.

1. Standard (recommended) conversion to Word

This is the recommended conversion to Word because it offers the most accuracy and editability. It will retain background graphics, as a background image in the converted output, and the textual layout using the layout of the original PDF document for guidance. For most documents, this will provide the best looking output in a format that is simple to edit. As such, it is the recommended format for most documents.

To convert your PDF using this Word option, you can do so via menu File → Convert to Word → Convert to Word - Standard.

Shortcuts


Toolbar:        MainToolbar-Convert2Word.png

Keys:                CTRL + D (Icon-Windows.png,Icon-Linux.png), COMMAND + D (Icon-Apple.png)

2. Frames conversion to Word

Selecting the Frames conversion option will result in the converted PDF to Word output retaining the background graphics and layout of the selected pages and items, but with the text appearing in individual text boxes in a new word document. This conversion is ideal for users that prefer to work with text boxes which can be easily moved within a document. Under certain circumstances, because the text boxes are designed to correlate with the structural positioning of the original PDF document, it may be possible to generate a more accurate layout than with the Standard conversion selection option.

To convert your PDF using this Word option, you can do so via menu File → Convert to Word → Convert to Word - Frames.

3. Text only conversion to Word

The PDF to Word Text Only conversion option will only convert the text portions of selected items. The text will appear as a standard paragraph without special formatting or text boxes in a new word document. This conversion is most useful when preserving the look and feel of the PDF in Word format is not important, but the user desires easy access to the text information.

To convert your PDF using this Word option, you can do so via menu File → Convert to Word → Convert to Word - Text.


PDF to Excel Conversion Options – Automatic or Custom

When undertaking a PDF to Excel conversion, you will be prompted with the following dialog box:

  1.  

The above dialog box gives you two options for your PDF to Excel Conversion.

  1. Automatic – The default conversion option into Excel is recommended for most conversions into Excel. Under this conversion option, the software algorithm automatically determines the positioning of the Excel columns. In most cases, this will result in perfect alignment within Excel.

    In cases where the
    Automatic conversion results in column misalignments within Excel, the user may want to choose the Custom conversion option. The Custom conversion option allows the user to designate the columns prior to conversion to Excel.
  2. Custom – This option allows the user to make a manual designation as to where the columns of data will be created once converted into Excel. This designation is made visually by the user prior to conversion to Excel.

    The "Custom" option may be the most effective option in the following situations:
  • The Automatic conversion results in the misalignment of data within Excel.
  • The Document data being converted into Excel goes over multiple file pages. This is great for report data that is standardized across many pages.
  • The headers and footers of the document are causing misalignments within Excel.

Conversion Settings


This dialog contains sub options that will allow you to further modify your PDF to Excel conversions. This feature can be accessed by clicking on the gear icon in the main Convert to Excel dialog.

Automatic Settings

Simple Analysis – This option allows Able2Extract to automatically designate the rows and columns of the PDF to Excel conversion. Use this option when your PDF content contains simple table structures with basic rows and columns. In some cases, the Simple Analysis option can help to fix problematic conversions when converting in Full Analysis mode.

Full Analysis – This is the default for Automatic PDF to Excel conversions. By using this option, Able2Extract will perform a deeper analysis of your PDF tables to produce more accurate conversion results.

Note that when you save your conversion options using the Save as Default setting, the Automatic conversion options you select here will also affect the PDF to Excel conversions done through the Batch conversion feature.

Custom Settings

Page Ranges

The options in this category specify how Page Ranges for Custom Excel conversions are created. Page Ranges are groups of pages that have similarly structured content and can, thus, have the same table structures applied to them for conversion. They help Able2Extract in performing complex PDF to Excel conversions. Hence, the following options will give Able2Extract some direction as to how the source document is structured.

You will be able to choose from the following options:

  • Each Page Has Its Own Table Set
    When checked on, Able2Extract will create table structures for each individual page.
  • All Consecutive Pages Have The Same Table Set
    Selecting this option will allow Able2Extract to create table structures that are appropriate for all consecutively selected pages.
  • Automatic
    When this option is turned on, Able2Extract will attempt to analyze the selected pages and automatically determine which pages can share the same table structures needed for the conversion process.

Single Table Per Range

With this option checked on, Able2Extract will generate tables around the selection for which you can specify the Custom options noted above.

If the Single Table Per Range checkbox is left unchecked, then Able2Extract's conversion algorithm will perform a detailed analysis on the content of the pages and determine if several tables have to be created to more accurately convert the document.

Save As Default

This check box allows you to save your conversion settings as a default. Select this option and click on OK.

Custom Excel Panel


The Custom Excel conversion Panel provides the end-user with enhanced controls for setting up columns, rows and tables. One major functionality change is the switch from using a single "table" covering the full page, to discrete table selections – allowing more than one conversion "table" on a page. Another change is to offer an Excel preview, so the user can see how the table and selection will appear in a spreadsheet post conversion.

Major Features

Page Range

The Page Range feature enables users to select the range of pages to apply a table structure on each page of the indicated page range. The Expand icon enable users to add additional pages where they would like to the table structure. The Exclude icon enables users to exclude a page within a previously selected Page Range.

By default, when the user enters the Custom Excel conversion after selecting the whole document, or selecting several pages of a document, then the entire document will be selected as the Current Page Range. When the user enters the Custom Excel conversion after selecting only a portion of one page on the document, then only the current page will be selected as the Current page range.

Navigation for Page Range selections can be viewed on the left-side Thumbnail preview sidebar. The initial selection should appear with a red border around the entire page.

Named Table Structures

Able2Extract supports the ability to create Named Table Structures. A Named Table Structure is one that can be shared by different tables in the same or different page ranges.

To name a table structure, right- or left-click on the colored square in the upper right hand corner of your selected table structure. Select Assign name to table structure.... Then in the dialog that appears, provide a name for your table. Any additional named table structures will populate the Existing Named Table Structures field as you create them. Click on OK.

To remove a name for a table structure, right- or left-click on the colored square of the table you wish to remove and select Turn into unnamed table structure.

Note that the named table structure does not disappear when you select this option and that the functions from this context menu affect only that table. Completely removing the named table structure can be done through the dialog provided via the Manage... button.

For full control over all the named table structures in your PDF, click on Manage... from the side panel. In the Manage Named Table Structures window that appears, click on the named table structure you wish to modify or remove. Changes made here will affect all tables in the document that are assigned a Named Table Structure. You can choose to either Rename your tables or Delete them by clicking on the corresponding button below. To apply your changes, click on OK.

ManageNamedTableStructures.png

Able2Extract can search for tables with the same or similar column positions and automatically create Named Table Structures for them (only among consecutive pages with the same size and orientation)

The feature can be turned on by selecting the Advanced Analysis checkbox in the Settings dialog.

Note that the effect of this setting in an Automatic PDF to Excel conversion would produce the same results as a Custom Excel conversion without having had any customizations applied during the process.

Tables

Tables can be added to a page by hitting the Add icon under the Tables area on the conversion Panel. To delete a table, you can click on the Delete icon and then left click on the table you wish to delete. If you would like the conversion algorithm to recalculate the table structure for tables within a given page range – you can hit the Replot icon and it will automatically recalculate the column structure for all tables within the active page range. Tables can only be vertically spaced – they cannot be side-by-side.

Columns

Once a table has been created, you can edit the table structure using the tools in the conversion Panel. To add a column, click on the Add Columns icon, and then left click where you would like to add a column within the table. To remove a column, click the Erase Column Line icon and the left click on a column to erase it.

The drop down menu below the Add/Erase column icons has to do with the treatment of content (such as text or numbers) when it comes into contact or into close contact with a column line. The two most common treatment items are either "Never Split" or "Always Split". In some cases, say, where a page is slightly tilted, so a column line does hit some words or numbers, you may want to use one of the gray area options, such as "split of 2 spaces between words".

The button below the drop down menu is entitled Column Types. This allows you to designate how the content within each column is treated for the purposes of Excel – as numbers, by default, or text. The Tables are represented within the dialog from top to bottom, on the active page.

Rows

By default, the conversion algorithm will create a separate row for each line of text that is recognized within a table. In certain cases, however, this may not appropriately capture how the data should be converted (for instance, a "cell" within a table that has multiple lines, whereas other columns just have a single line of data).

The first step is to check the Show Rows item under the Rows area of the conversion Panel. This will show the rows on the page, and should correspond with the row placement in the Excel Preview pane. The second step is to check the Manual Row Editing item in the conversion Panel, which will activate the Add Rows and Erase Row Line icons in the conversion Panel. Once these are active you can now add and remove rows in the same way you would add and remove columns.

In some cases, it may make sense to select a specific column to demarcate the rows based on a specific column table within a table or by using the existing row lines on the page. To do so, click on the Row Settings button, and make the appropriate selection on the dialog box. Once this dialog box opens, you first select the table you'd like to work with (listed vertically from top to bottom, on the active page) then select the scheme you'd like to use to demarcate the rows for each table, and then click OK.

Header and Footer

For multi-page reports, users may want to exclude the headers or footers from the table. This is controlled by the horizontal lines at the top and bottom of the page. The headers and footers appear as black lines that go completely horizontally across the top and bottom of the page. To adjust the header, click on the Edit header icon on the conversion panel. Then use your mouse and left click the header, hold, and move the mouse up and down to move where the header falls. To adjust the footer, click on the Edit Footer icon on the conversion panel, left click the footer line, and adjust accordingly.

The Settings... button in the conversion Panel enables the user to select to enable/disable the headers and footers. The user can also opt to keep the contents of the first header (and exclude the rest of the headers) – this is useful for tabular data, such as a report that spans multiple pages, where the header data is useful at the top of a spreadsheet, but not necessary through the rest of the data set. Similarly, the user can opt to keep the data in the last footer – which in some cases may contain table summary or sums from the data set which the user may want to retain in the spreadsheet.

View Options

You can activate/deactivate the conversion Preview Table, but selecting the checkbox next to Show Preview located towards the bottom of the conversion Panel. By selecting the checkbox next to Only Current Page, only the current selected page will appear in the Preview Table. Making this selection may be useful for larger documents, where a very large Preview table can result in slow performance.


PDF and OCR Document (Scanned PDF) Backgrounder

Are all PDF documents the same?

NO. PDF documents can be created in a variety of ways. PDFs that are generated from an electronic source, such as a Word document, a computer generated report, or spreadsheet data, have an internal structure that can be read and interpreted. These "generated" PDF documents already contain characters that have an electronic character designation. As such, conversion from such a PDF can rely on these electronic character designations and provide reliable output.

PDF documents can also be created through the process of scanning a document into electronic format. What a scanned document represents is really just a "picture" of the words contained within that document. In order to convert a scanned document into an editable format, OCR software is required to analyze the "image" of each character and match it to an electronic character-based file. Because of this, it is much more difficult to ensure that the character that is "recognized" by the OCR software is the character on the scanned document. The quality of OCR output is affected by matters such as poor image quality of the scanned document, mixture of fonts used in the scanned documents, and italicized and underlined fonts, which may blur the quality and shape of individual characters.

What is OCR (Optical Character Recognition)?

Optical Character Recognition (OCR) is a visual recognition process that turns printed or written text into an electronic character-based file. A document that is scanned and converted into a PDF document provides the basis for which OCR software may interpret each character image on the PDF and assign it an electronic character-based file that can then be entered into an editable format, such as a Text or Word document.

Given the proliferation of scan-to-PDF technology available today, Investintech's OCR solutions focus only on the conversion of already created scanned PDF documents. The quality of the OCR conversion process will largely depend on the quality of the scanned image and the clarity of the characters of that image.

The OCR technology that drives Investintech's OCR-enabled products is licensed from Nuance, Inc., a global leader in OCR-based technologies.

Nuance® OCR © 1994-2015 Nuance, Inc.


Thumbnails, Bookmarks and Attachments

Page thumbnails

Page thumbnails are miniature previews of the pages in a PDF document. You can use page thumbnails in Able2Extract to jump quickly to a selected page or to adjust the view of the page. Thumbnails are especially handy when trying to locate a portion of a document for a conversion to Excel, Word, etc..

To maximize or minimize the left hand side panel click on the Thumbnails icon and it will open or close.

Bookmarks

A bookmark is a type of link with representative text in the Bookmarks panel in the navigation pane. Each bookmark goes to a different view or page in the document. Bookmarks are generated automatically during PDF creation by the document creator and can be accessed in Able2Extract from the left side panel.

To maximize or minimize the left hand side panel click on the thumbnail icon and it will open or close.

Attachments

If you open a PDF that has one or more attached files, the attachment panel can be opened to list the attached files. You can open these files for viewing with Able2Extract.

To maximize or minimize the left hand side panel click on the thumbnail icon and it will open or close.


Main Menu’s commands

File

The File menu offers the following commands:

Open...

Open an existing document

Create PDF...

Open a file in Able2Extract to convert to PDF

Save

Save the opened document as a PDF file

Save As...

Save the opened document as a PDF file or to save the PDF with a different name or location

Close

Close the active document

Edit/Convert

Activate or deactivate Able2Extract's PDF Editing mode

Convert to Excel...

Convert selected portion of active document to Excel spreadsheet

Convert to CSV...

Convert selected portion of active document to CSV or other delimited file formats

Convert to Word

Convert selected portion of active document to a Word document

Convert to PowerPoint...

Convert selected portion of active document to a PowerPoint presentation

Convert to Publisher...

Convert selected portion of active document to a Publisher document

Convert to HTML...

Convert selected portion of active document to HTML table

Convert to AutoCAD...

Convert selected portion of active document to DXF/DWG (AutoCAD)

Convert to Text...

Convert selected portion of active document to plain text

Convert to Images...

Convert selected portion of active document into an Image format

Convert to Searchable PDF

Convert an opened scanned PDF document into a PDF with searchable text

Batch Conversion...

Convert in Batch Conversion mode

Load Custom Excel Template...

Load an Excel Template

Save Custom Excel Template

Save a previously loaded or saved Excel Template

Save Custom Excel Template As...

Save an Excel Template that has been created using the Custom Excel conversion

Document Information...

View and modify PDF document information

Print...

Send your current document to the printer

Page Setup...

Change printer, paper size or page alignment

Recent documents list

Open a specified recent file

Exit

Close all documents and quit Able2Extract

File menu



Open...

Use this command to open a PDF or Text document in a new window. You can have more than one document open at a time. Use document tabs to switch among the multiple open documents. See Document tabs.

Supported documents are those in PDF or ASCII/Unicode (Text) formats. Use "Files of type:" combo box to choose between the various formats, or all of them.

Shortcuts


Main Toolbar

MainToolbar-Open.png

Keys

CTRL + O (Icon-Windows.png,Icon-Linux.png), COMMAND + O (Icon-Apple.png)

File Open dialog box


Open.png


Create PDF...

Note: PDF creation using this method is limited on macOS and Linux platforms. As a result, users may have to create PDF files through the Able2Extract Printer, which can be accessed through any application's Print functionality.

Use this command to open a file in Able2Extract for converting to PDF.

Shortcuts


Main Toolbar

MainToolbar-Create.png

Keys

CTRL + K (Icon-Windows.png,Icon-Linux.png), COMMAND + K (Icon-Apple.png)

Selecting this option will allow you to browse for the file you wish to convert to PDF:

A file in Able2Extract set up for PDF creation:

When a file is opened, it is not automatically saved as a PDF file. To do so, use the Save and Save As... commands. As a precaution, Able2Extract will prompt you to save your file before you close it.


Save

Note: This command is activated only when a document is opened for PDF file creation.

Use this command to save the opened document as a PDF file.

Shortcuts


Main Toolbar

MainToolbar-Save.png

Keys

CTRL + S (Icon-Windows.png,Icon-Linux.png), COMMAND + S (Icon-Apple.png)

After the Save command is selected, the following dialog will be launched:

Enter the name and location of your file. By clicking Save, the conversion will start.


Save As...

Note: This command is activated only when a document is opened for PDF file creation.

Use this command to save the opened document as a PDF file or if you wish to save the PDF with a different name or location.

Shortcuts


Keys

CTRL + SHIFT + S (Icon-Windows.png,Icon-Linux.png), COMMAND + SHIFT + S (Icon-Apple.png)

After the Save As... command is selected, the following dialog will appear:

Enter the name and location of your file. By clicking Save, the conversion will start.


Close

Use this command to close all windows containing an active document. Since Able2Extract does not create new documents and does not alter active documents, there is no danger of losing data if you exit without explicitly closing them. You will therefore never be asked to save documents.

You can also close a document by using the Close icon on the document's tab.

Shortcuts


Keys

CTRL + W (Icon-Windows.png,Icon-Linux.png), COMMAND + W (Icon-Apple.png)


Edit/Convert

Use this command to activate or deactivate Able2Extract's PDF Editing mode. This functionality can only be enabled for PDF documents.

A few things to note when in PDF Editing mode:

  • Conversion operations will be disabled and can only be accessed in Conversion mode.
  • The Edit command - both on the Main Toolbar and within the File menu will switch to the Convert command for quick access to Conversion mode.
  • All changes made are immediately available to the converter without any need to save your modifications. However, if you want to preserve the edits made to your PDF, you will need to save the file using the Save or Save As... functionality.

To start editing your PDF document, select the command from the File menu:

Shortcuts


Main Toolbar

MainToolbar-EditConvert.png

Keys

CTRL + J (Icon-Windows.png,Icon-Linux.png), COMMAND + J (Icon-Apple.png)

For full editing capabilities and options, visit the Able2Extract Editing Panel resource section.


Convert to Excel...

Use this command to convert the selected portion of the active document to a Excel spreadsheet.

Shortcuts


Main Toolbar

MainToolbar-Convert2Excel.png

Keys

CTRL + E (Icon-Windows.png,Icon-Linux.png), COMMAND + E (Icon-Apple.png)

Conversion


After selecting the Covert to Excel command, you will be prompted with the following dialog box:

The above dialog box gives you two options for your PDF to Excel Conversion.

  1. Automatic – The default conversion option into Excel is recommended for most conversions into Excel. Under this conversion option, the software algorithm automatically determines the positioning of the Excel columns. In most cases, this will result in perfect alignment within Excel.

    In cases where the
    Automatic conversion results in column misalignments within Excel, the user may want to choose the Custom conversion option. The Custom conversion option allows the user to designate the columns prior to conversion to Excel.
  2. Custom – This option allows the user to make a manual designation as to where the columns of data will be created once converted into Excel. This designation is made visually by the user prior to conversion to Excel.

    The
    Custom option may be the most effective option in the following situations:
  • The Automatic conversion results in the misalignment of data within Excel.
  • The Document data being converted into Excel goes over multiple file pages. This is great for report data that is standardized across many pages.
  • The headers and footers of the document are causing misalignments within Excel.

Conversion Settings


This dialog contains sub options that will allow you to further modify your PDF to Excel conversions. This feature can be accessed by clicking on the gear icon in the main Convert to Excel dialog.

Automatic Settings

Simple Analysis – This option allows Able2Extract to automatically designate the rows and columns of the PDF to Excel conversion. Use this option when your PDF content contains simple table structures with basic rows and columns. In some cases, the Simple Analysis option can help to fix problematic conversions when converting in Full Analysis mode.

Full Analysis – This is the default for Automatic PDF to Excel conversions. By using this option, Able2Extract will perform a deeper analysis of your PDF tables to produce more accurate conversion results.

Note that when you save your conversion options using the Save as Default setting, the Automatic conversion options you select here will also affect the PDF to Excel conversions done through the Batch conversion feature.

Custom Settings

Page Ranges

The options in this category specify how Page Ranges for Custom Excel conversions are created. Page Ranges are groups of pages that have similarly structured content and can, thus, have the same table structures applied to them for conversion. They help Able2Extract in performing complex PDF to Excel conversions. Hence, the following options will give Able2Extract some direction as to how the source document is structured.

You will be able to choose from the following options:

  • Each Page Has Its Own Table Set
    When checked on, Able2Extract will create table structures for each individual page.
  • All Consecutive Pages Have The Same Table Set
    Selecting this option will allow Able2Extract to create table structures that are appropriate for all consecutively selected pages.
  • Automatic
    When this option is turned on, Able2Extract will attempt to analyze the selected pages and automatically determine which pages can share the same table structures needed for the conversion process.

Single Table Per Range

With this option checked on, Able2Extract will generate tables around the selection for which you can specify the Custom options noted above.

If the Single Table Per Range checkbox is left unchecked, then Able2Extract's conversion algorithm will perform a detailed analysis on the content of the pages and determine if several tables have to be created to more accurately convert the document.

Save As Default

This check box allows you to save your conversion settings as a default. Select this option and click on OK.

Custom Excel Panel


The Custom Excel conversion Panel provides the end-user with enhanced controls for setting up columns, rows and tables. One major functionality change is the switch from using a single "table" covering the full page, to discrete table selections – allowing more than one conversion "table" on a page. Another change is to offer an Excel preview, so the user can see how the table and selection will appear in a spreadsheet post conversion.

Major Features

Page Range

The Page Range feature enables users to select the Page Range to apply a table structure on each page of the indicated page range. The Expand icon enable users to add additional pages where they would like to the table structure. The Exclude icon enables users to exclude a page within a previously selected Page Range.

By default, when the user enters the Custom Excel conversion after selecting the whole document, or selecting several pages of a document, then the entire document will be selected as the Current page range. When the user enters the Custom Excel conversion after selecting only a portion of one page on the document, then only the current page will be selected as the Current page range.

Navigation for Page Range selections can be viewed on the left-side Thumbnail preview sidebar. The initial selection should appear with a red border around the entire page.

CustomExcel-PageRange.png

Named Table Structures

Able2Extract supports the ability to create Named Table Structures. A Named Table Structure is one that can be shared by different tables in the same or different page ranges.

To name a table structure, right- or left-click on the colored square in the upper right hand corner of your selected table structure. Select Assign name to table structure.... Then in the dialog that appears, provide a name for your table. Any additional named table structures will populate the Existing Named Table Structures field as you create them. Click on OK.

To remove a name for a table structure, right- or left-click on the colored square of the table you wish to remove and select Turn into unnamed table structure.

Note that the named table structure does not disappear when you select this option and that the functions from this context menu affect only that table. Completely removing the named table structure can be done through the dialog provided via the Manage... button.

For full control over all the named table structures in your PDF, click on Manage... from the side panel. In the Manage Named Table Structures dialog that appears, click on the named table structure you wish to modify or remove. Changes made here will affect all tables in the document that are assigned a Named Table Structure. You can choose to either Rename your tables or Delete them by clicking on the corresponding button below. To apply your changes, click on OK.

ManageNamedTableStructures.png

Able2Extract can search for tables with the same or similar column positions and automatically create Named Table Structures for them (only among consecutive pages with the same size and orientation)

The feature can be turned on by selecting the Advanced Analysis checkbox in the Settings dialog. Note that the effect of this setting in an Automatic PDF to Excel conversion would produce the same results as a Custom Excel conversion without having had any customizations applied during the process.

Tables

Tables can be added to a page by hitting the Add icon under the Tables area on the conversion Panel. To delete a table, you can click on the Delete icon and then left click on the table you wish to delete. If you would like the conversion algorithm to recalculate the table structure for tables within a given page range – you can hit the Replot icon and it will automatically recalculate the column structure for all tables within the active page range. Tables can only be vertically spaced – they cannot be side-by-side.

Columns

Once a table has been created, you can edit the table structure using the tools in the conversion Panel. To add a column, click on the Add Columns icon, and then left click where you would like to add a column within the table. To remove a column, click the Erase Column Line icon and the left click on a column to erase it.

The drop down menu below the Add/Erase column icons has to do with the treatment of content (such as text or numbers) when it comes into contact or into close contact with a column line. The two most common treatment items are either Never Split or Always Split. In some cases, say, where a page is slightly tilted, so a column line does hit some words or numbers, you may want to use one of the gray area options, such as Split if 2 Spaces Between Words.

The button below the drop down menu is entitled Column Types. This allows you to designate how the content within each column is treated for the purposes of Excel – as numbers, by default, or text. The Tables are represented within the dialog from top to bottom, on the active page.

Rows

By default, the conversion algorithm will create a separate row for each line of text that is recognized within a table. In certain cases, however, this may not appropriately capture how the data should be converted (for instance, a "cell" within a table that has multiple lines, whereas other columns just have a single line of data).

The first step is to check the "Show Rows" item under the Rows area of the conversion Panel. This will show the rows on the page, and should correspond with the row placement in the Excel Preview pane. The second step is to check the "Manual Row Editing" item in the conversion Panel, which will activate the "Add Rows" and "Erase Row Line" icons in the conversion Panel. Once these are active you can now add and remove rows in the same way you would add and remove columns.

In some cases, it may make sense to select a specific column to demarcate the rows based on a specific column table within a table or by using the existing row lines on the page. To do so, click on the "Row Settings" button, and make the appropriate selection on the dialog box. Once this dialog box opens, you first select the table you'd like to work with (listed vertically from top to bottom, on the active page) then select the scheme you'd like to use to demarcate the rows for each table, and then click "OK".

Header and Footer

For multi-page reports, users may want to exclude the headers or footers from the table. This is controlled by the horizontal lines at the top and bottom of the page. The headers and footers appear as black lines that go completely horizontally across the top and bottom of the page. To adjust the header, click on the "Edit header" icon on the conversion panel. Then use your mouse and left click the header, hold, and move the mouse up and down to move where the header falls. To adjust the footer, click on the "Edit footer" icon on the conversion panel, left click the footer line, and adjust accordingly.

The Header/Footer Options button in the conversion Panel enables the user to select to enable/disable the headers and footers. The user can also opt to keep the contents of the first header (and exclude the rest of the headers) – this is useful for tabular data, such as a report that spans multiple pages, where the header data is useful at the top of a spreadsheet, but not necessary through the rest of the data set. Similarly, the user can opt to keep the data in the last footer – which in some cases may contain table summary or sums from the data set which the user may want to retain in the spreadsheet.

View Options

You can activate/deactivate the conversion Preview Table, but selecting the checkbox next to "Show Preview" located towards the bottom of the conversion Panel. By selecting the checkbox next to "Only current page", only the current selected page will appear in the Preview Table. Making this selection may be useful for larger documents, where a very large Preview table can result in slow performance.


Convert to CSV...

Use this command to convert the selected portion of the active document to a CSV or configurable delimited file.

Shortcuts


Main Toolbar

MainToolbar-Convert2CSV.png

Keys

CTRL + L (Icon-Windows.png,Icon-Linux.png), COMMAND + L (Icon-Apple.png)

Conversion


After selecting the Convert to CSV command, you will be prompted with the following dialog box:

The above dialog box gives you two options for your PDF to CSV Conversion.

  1. Automatic – The default conversion option into CSV is recommended for most conversions into CSV. Under this conversion option, the software algorithm automatically determines the positioning of the CSV columns. In most cases, this will result in perfect alignment within CSV.

    In cases where the
    Automatic conversion results in column misalignments within CSV, the user may want to choose the Custom conversion option. The Custom conversion option allows the user to designate the columns prior to conversion to CSV.
  2. Custom – This option allows the user to make a manual designation as to where the columns of data will be created once converted into CSV. This designation is made visually by the user prior to conversion to CSV.

    The "Custom" option may be the most effective option in the following situations:
  • The Automatic conversion results in the misalignment of data within CSV.
  • The Document data being converted into CSV goes over multiple file pages. This is great for report data that is standardized across many pages.
  • The headers and footers of the document are causing misalignments within CSV.

Conversion Settings


This dialog contains sub options that will allow you to further modify your PDF to CSV conversions. This feature can be accessed by clicking on the gear icon in the main Convert to CSV dialog.

Automatic Settings

Simple Analysis – This option allows Able2Extract to automatically designate the rows and columns of the PDF to CSV conversion. Use this option when your PDF content contains simple table structures with basic rows and columns. In some cases, the Simple Analysis option can help to fix problematic conversions when converting in Full Analysis mode.

Full Analysis – This is the default for Automatic PDF to CSV conversions. By using this option, Able2Extract will perform a deeper analysis of your PDF tables to produce more accurate conversion results.

Note that when you save your conversion options using the Save as Default setting, the Automatic conversion options you select here will also affect the PDF to CSV conversions done through the Batch conversion feature.

Custom Settings

Page Ranges

The options in this category specify how Page Ranges for Custom Excel conversions are created. Page Ranges are groups of pages that have similarly structured content and can, thus, have the same table structures applied to them for conversion. They help Able2Extract in performing complex PDF to CSV conversions. Hence, the following options will give Able2Extract some direction as to how the source document is structured.

You will be able to choose from the following options:

  • Each Page Has Its Own Table Set
    When checked on, Able2Extract will create table structures for each individual page.
  • All Consecutive Pages Have The Same Table Set
    Selecting this option will allow Able2Extract to create table structures that are appropriate for all consecutively selected pages.
  • Automatic
    When this option is turned on, Able2Extract will attempt to analyze the selected pages and automatically determine which pages can share the same table structures needed for the conversion process.

Single Table Per Range

With this option checked on, Able2Extract will generate tables around the selection for which you can specify the Custom options noted above.

If the Single Table Per Range checkbox is left unchecked, then Able2Extract's conversion algorithm will perform a detailed analysis on the content of the pages and determine if several tables have to be created to more accurately convert the document.

The Advanced Analysis and Extract Tables Only options can help generate better table structures for “separated” or “scattered” multipage tables. Able2Extract’s advanced table recognition algorithm can be used to automatically search, select, and identify PDF tables with similar column structures. See Convert to Excel for details.

Save As Default

This check box allows you to save your conversion settings as a default. Select this option and click on OK.

Custom Excel Panel


The Custom Excel conversion Panel provides the end-user with enhanced controls for setting up columns, rows and tables. One major functionality change is the switch from using a single "table" covering the full page, to discrete table selections – allowing more than one conversion "table" on a page. Another change is to offer an CSV preview, so the user can see how the table and selection will appear in a spreadsheet post conversion.

Major Features

Page Range

The Page Range feature enables users to select the Page Range to apply a table structure on each page of the indicated page range. The Expand icon enable users to add additional pages where they would like to the table structure. The Exclude icon enables users to exclude a page within a previously selected Page Range.

By default, when the user enters the Custom Excel conversion after selecting the whole document, or selecting several pages of a document, then the entire document will be selected as the Current page range. When the user enters the Custom Excel conversion after selecting only a portion of one page on the document, then only the current page will be selected as the Current page range.

Navigation for Page Range selections can be viewed on the left-side Thumbnail preview sidebar. The initial selection should appear with a red border around the entire page.

CustomExcel-PageRange.png

Named Table Structures

Able2Extract can create Named Tables Structures. This allows you to manipulate tables with the same or similar column positions and create a Named Table Structure for them which then can be shared between tables of more than one page range. To name, remove, and learn more about table structures, see Convert to Excel.

Clicking on the Manage... button, you can access the Manage Named Table Structures dialog where you can easily control, modify and remove tables structures. Instantly Rename your table structures or Delete them with a single click. Changes made using this method will affect all tables assigned a Named Table Structure.

Tables

Tables can be added to a page by hitting the Add icon under the Tables area on the conversion Panel. To delete a table, you can click on the Delete icon and then left click on the table you wish to delete. If you would like the conversion algorithm to recalculate the table structure for tables within a given page range – you can hit the Replot icon and it will automatically recalculate the column structure for all tables within the active page range. Tables can only be vertically spaced – they cannot be side-by-side.

CustomExcel-Tables.png

Columns

Once a table has been created, you can edit the table structure using the tools in the conversion Panel. To add a column, click on the Add Columns icon, and then left click where you would like to add a column within the table. To remove a column, click the Erase Column Line icon and the left click on a column to erase it.

The drop down menu below the Add/Erase column icons has to do with the treatment of content (such as text or numbers) when it comes into contact or into close contact with a column line. The two most common treatment items are either "Never Split" or "Always Split". In some cases, say, where a page is slightly tilted, so a column line does hit some words or numbers, you may want to use one of the gray area options, such as "split of 2 spaces between words".

The button below the drop down menu is entitled "Column Types". This allows you to designate how the content within each column is treated for the purposes of CSV – as numbers, by default, or text. The Tables are represented within the dialog from top to bottom, on the active page.

CustomExcel-Columns.png

Rows

By default, the conversion algorithm will create a separate row for each line of text that is recognized within a table. In certain cases, however, this may not appropriately capture how the data should be converted (for instance, a "cell" within a table that has multiple lines, whereas other columns just have a single line of data).

The first step is to check the "Show Rows" item under the Rows area of the conversion Panel. This will show the rows on the page, and should correspond with the row placement in the CSV Preview pane. The second step is to check the "Manual Row Editing" item in the conversion Panel, which will activate the "Add Rows" and "Erase Row Line" icons in the conversion Panel. Once these are active you can now add and remove rows in the same way you would add and remove columns.

In some cases, it may make sense to select a specific column to demarcate the rows based on a specific column table within a table or by using the existing row lines on the page. To do so, click on the "Row Settings" button, and make the appropriate selection on the dialog box. Once this dialog box opens, you first select the table you'd like to work with (listed vertically from top to bottom, on the active page) then select the scheme you'd like to use to demarcate the rows for each table, and then click "OK".

CustomExcel-Rows.png

Header and Footer

For multi-page reports, users may want to exclude the headers or footers from the table. This is controlled by the horizontal lines at the top and bottom of the page. The headers and footers appear as black lines that go completely horizontally across the top and bottom of the page. To adjust the header, click on the "Edit header" icon on the conversion panel. Then use your mouse and left click the header, hold, and move the mouse up and down to move where the header falls. To adjust the footer, click on the "Edit footer" icon on the conversion panel, left click the footer line, and adjust accordingly.

The Header/Footer Options button in the conversion Panel enables the user to select to enable/disable the headers and footers. The user can also opt to keep the contents of the first header (and exclude the rest of the headers) – this is useful for tabular data, such as a report that spans multiple pages, where the header data is useful at the top of a spreadsheet, but not necessary through the rest of the data set. Similarly, the user can opt to keep the data in the last footer – which in some cases may contain table summary or sums from the data set which the user may want to retain in the spreadsheet.

CustomExcel-HeaderAndFooter.png

View Options

You can activate/deactivate the conversion Preview Table, but selecting the checkbox next to "Show Preview" located towards the bottom of the conversion Panel. By selecting the checkbox next to "Only current page", only the current selected page will appear in the Preview Table. Making this selection may be useful for larger documents, where a very large Preview table can result in slow performance.

CustomExcel-Preview.png

Delimiter


Once you have the content to be converted selected, you will be prompted to configure the type of delimiters for the conversion: Comma, Tab, or Other.

This dialog is only available for the first PDF to CSV conversion attempt. It will set the specified delimiter as the default for any subsequent conversions to CSV.

You can change your settings by going to View → Conversion Options... → Excel/CSV. In the CSV Delimiter section, select or specify your delimiter. Then click on OK to save your settings.


Convert to Word

The Convert to Word command, accessible from the file menu, has a sub-menu that offers 3 different conversion options:

Shortcuts


Main Toolbar

MainToolbar-Convert2Word.png

Keys

CTRL + D (Icon-Windows.png,Icon-Linux.png), COMMAND + D (Icon-Apple.png)

Conversion


After the Convert to Word option is selected from the File menu, Control + D is pressed or the MainToolbar-Convert2Word.png icon is selected on the toolbar, the Microsoft Windows Save As dialog will appear:

On this dialog, select the location of where the Word conversion output will be saved to on your hard drive. Also, designate what the name of the file will be for the Word output.

Once those two requirements are satisfied, the conversion will take place and Word will be launched with the converted document:

File-Convert2Word.png

Conversion Output Options


The following briefly explains the pros and cons of the various conversion options:

  1. Standard – The default conversion option will retain background graphics, as a background image in the converted output, and the textual layout using the layout of the original PDF document for guidance. For most documents, this will provide the best looking output in a format that is simple to edit. As such, it is the recommended format for most documents.
  2. Frames – Under certain circumstances, because the text boxes are designed to correlate with the structural positioning of the original PDF document, it may be possible to generate a more accurate layout than with the Standard conversion selection option.
  3. Text – The PDF to Word Text Only conversion option will only convert the text portions of selected items. The text will appear as a standard paragraph without special formatting or text boxes in a new word document. This conversion is most useful when preserving the look and feel of the PDF in Word format is not important, but the user desires easy access to the text information.

Convert to PowerPoint...

Use this command to convert the selected portion of the active document to a PowerPoint document.

Shortcuts


Main Toolbar

MainToolbar-Convert2PowerPoint.png

After having selected the file name, the conversion process will take place, PowerPoint will launch, and the selected information will be able to be viewed in the PowerPoint software program.


Convert to Publisher...

Use this command to convert the selected portion of the active document to a Publisher document.

Shortcuts


Main Toolbar

MainToolbar-Convert2Publisher.png

After having selected the file name, the conversion process will take place, Publisher will launch – you will then have a few options for determining the style of conversion that will result in Publisher. Once you have made your selections, the selected information will be able to be viewed in the Publisher software program.


Convert to HTML...

Use this command to convert the selected portion of the active document to an HTML (Hyper Text Markup Language) file.

Shortcuts


Main Toolbar

MainToolbar-Convert2HTML.png

Keys

CTRL + H (Icon-Windows.png,Icon-Linux.png), COMMAND + H (Icon-Apple.png)

Conversion


After the Convert to HTML option is selected or the MainToolbar-Convert2HTML.png is selected on the toolbar, the following Save As dialog box will appear:

Enter the file name which you would like the resulting HTML (.html) document to be called.

After having selected the file name, the conversion process will take place, Internet Explorer will launch, and the selected information in HTML will be able to be viewed in Internet Explorer:

File-Convert2HTML.png


Convert to AutoCAD...

Use this command to convert the selected portion of the active document to DXF/DWG format for drafting and design purposes.

Shortcuts


Main Toolbar

MainToolbar-Convert2AutoCAD.png

Keys

CTRL + G (Icon-Windows.png,Icon-Linux.png), COMMAND + G (Icon-Apple.png)

Conversion


After the Convert to AutoCAD option is selected or the MainToolbar-Convert2AutoCAD.png icon is selected on the toolbar, a dialog box appears allowing the user to make selections for file type, color palette, and additional options (metrical units, polyline width, drawing insertion point and scale, whether or not connected segments should be merged into a polyline).

The above dialog box requires selections for file type and color palette.

  1. File Type – User can select either DXF or DWG format for the conversion output. AutoCAD DXF is a drawing exchange format that provides some interoperatability between AutoCAD and other programs. DWG (Drawing) is a native format used by AutoCAD to store two and three dimensional design data and metadata. The DWG format used is licensed from the Open Design Alliance.
  2. Color Palette – Select the color palette based on your preferred color settings for AutoCAD and also the color capabilities of the version of AutoCAD you are using. The Standard option for color palette is typically black and white and is compatible with AutoCAD 2000 and later versions. The RGB option for color palette uses the RGB (24-bit) AutoCAD palette compatible with AutoCAD 2004 and later versions.

Notes:

– As part of the PDF to AutoCAD conversion, Able2Extract Professional can convert scanned PDFs to vector drawings. This functionality is controlled by the OCR Options found in the Edit menu and in the Conversion Options dialog, namely:

  • Default: With this option selected, the raster to vector conversion is automatic. Able2Extract Professional will determine on its own if the page is scanned and will convert any raster graphics in your AutoCAD drawing during the conversion process.
  • Perform Image-based conversion (OCR): This option will manually tell Able2Extract Professional to treat the document as a scanned document and enable the Raster-to-Vector engine (R2V) engine to convert raster to vector during the PDF to AutoCAD conversion.
  • No Image-based Conversion (OCR): Selecting this option will disable the R2V engine and turn off the raster to vector conversion.

– Each page of the source PDF will be converted to a separate file – eg. file Test.pdf, containing three pages, converted to DXF would result in three files: Test_1.dxf, Test_2.dxf, and Test_3.dxf.

– Images from the original PDF are not converted – only vector graphics and text are converted

– Five layers are used in the converted documents – 0, B, H, P, and T.

0 layer – standard AutoCAD layer

B layer (has the B label) additional white filled page-sized background rectangle — added to imitate the page background (for the RGB conversion only)

H layer (has the H label) — for all filled shapes (hatches) from the original PDF

P layer (has the P label) — for all lines from the original PDF (AutoCAD term — polyline)

T layer (has the T label) — for all text patterns from the original PDF

Examples:

The following PDF file was converted into DXF format, for demonstration purposes. The Color Palette selected was RGB:

File-Convert2AutoCAD-RGB.png

Using the same file and format, but selecting the "Standard" color palette option, the image will appear as follows:

File-Convert2AutoCAD-Standard.png

Because the colors under the standard palette in the above example were converted to black, the filled shapes have been converted to black spaces. To remove these spaces, you can turn off the H layer (filled shapes) in AutoCAD and the document would appear as follows:

File-Convert2AutoCAD-Standard-NoHLayer.png


Convert to Text...

Use this command to convert the selected portion of an active document to a plain ASCII text file.

Shortcuts


Menu

Keys

CTRL + T (Icon-Windows.png,Icon-Linux.png), COMMAND + T (Icon-Apple.png)


Convert to Images...

Use this command to convert the selected page of an active document into an image format. This command is designed to convert the whole PDF page into a single image – even if the selected area covers only a portion of the PDF page, the entire page will be converted to a single image. If you only need to select a smaller image within a PDF page to extract, use the Take Snapshot command to do so.

Shortcuts


Main Toolbar

MainToolbar-Convert2Images.png

Keys

CTRL + I (Icon-Windows.png,Icon-Linux.png), COMMAND + I (Icon-Apple.png)

Conversion


After the Convert to Images option is selected or the MainToolbar-Convert2Images.png icon is selected on the toolbar, a dialog will appear providing for a variety of options regarding the extracted PDF page image:

Image Format


The Image Format section of the dialog allows you to specify the image format that you would like to create. The choices are: BMP, JPG, PNG, GIF and TIFF – based on your requirements. You can also set the image quality for the output file format. If you select "Create HTML Gallery", an HTML page will be created upon conversion, in addition to the image created based on the selected file format. Multi-page image can be used to support images with GIF animations. Finally, if desired, the selected page can be saved in Black and White.

Image


There are two ways to specify how you would like to scale the image. You can choose to specify the Size, either the height or width of the converted image in pixels. This could be handy if you the image must fit within a certain height or width. You cannot select both a height and a width, because the output image will always retain the scaling of the original source document.

You can also choose to select the image scaling based on the DPI. A DPI of 100% will retain the original size of the document. Other common DPI selections are provided for convenience – or a specific DPI percentage can be entered if a specific DPI is required.


Convert to Searchable PDF

Use this command to convert image-only scanned PDFs to a PDF with searchable text. Unlike the other conversion functions, this command does not produce any output files. Instead it is designed to modify the opened document, adding an invisible text layer over scanned pages that allow for searching for text patterns.

Conversion


With your scanned PDF opened in Able2Extract Professional, go into the File menu and click on Convert to Searchable PDF.

Once the process is done, go to Edit → Search Text... (CTRL+ F) or click on the MainToolbar-Search.png command on the toolbar. In the Search dialog that appears, perform your search as usual by typing in the terms you would like to find within your scanned PDF document.


Batch Conversion...

Note: available only for native PDF and Text documents.

Use this command to designate a series of PDF files for conversion into your desired output and destination.

Shortcuts


Main Toolbar

MainToolbar-BatchConversion.png

Keys

CTRL + V (Icon-Windows.png,Icon-Linux.png), COMMAND + V (Icon-Apple.png)

Conversion


After the Batch Conversion option is selected or the MainToolbar-BatchConversion.png icon is selected on the toolbar, you will be prompted to select PDF files for batch conversion:

Click on the Add files... button to select PDF files for conversion. Once selected, they will appear in the main dialog box, indicating that they are in queue for conversion. Able2Extract will also allow you to specify and scan entire directories for source PDF files to be included in the batch conversion process. Click on the Add Directory... button to upload a directory you wish to scan. If you accidentally include a file or directory that you do not wish to convert, you can click and highlight that file or directory and then click the Remove Selected button.

After all desired files for batch conversion have been added, the next option to consider is the Output Folder. By default, Able2Extract will save the converted results to the same folder as your source PDF. To change this, uncheck the Same as Source box. You can then specify an output folder by clicking on the Browse... button. All conversions will then be saved into this selected folder. The final step is to select the conversion output by using the Convert to dropdown menu – the output options are displayed below:

After clicking Convert button the files will appear in the designated Output folder.

Note: The batch conversion functionality only allows for full file conversions – so you are not able to visually select the portions of a source file. Also, the batch conversion will convert scanned PDF files as images – the OCR functionality is not available for batch conversions.


Load Custom Excel Template...

Use this command to open a previously saved template and apply it to a document with the same structure, defined by the template. Templates can be saved after using the Custom option after converting a selection from PDF to Excel. The Custom option allows you to set up the column structure for a PDF document – this structure can then be saved using the Save Custom Excel Template As... function, under the File menu.

Shortcuts


Keys

CTRL + ALT + O (Icon-Windows.png,Icon-Linux.png), COMMAND + ALT + O (Icon-Apple.png)

Saving and Loading a Custom Template


After the Custom conversion to Excel is selected, and the user has specified the column structure for the document, the user can then opt to save that Custom Template by selecting this option under the file menu:

To Load this same template to a similar document, select the Load Custom Excel Template option from the File menu:

Select the previously saved template, and it will be applied to the document as follows:


Save Custom Excel Template

Use this command to quickly save any changes made to the Custom Excel Template being used or created during a Custom PDF to Excel conversion.

The Custom PDF to Excel feature lets you customize and set up the column structure for converting the data within a PDF table. This structure can then be saved use the Save Custom Excel Template As...  for later use on other similarly formatted PDFs using the Load Custom Excel Template... function.

Shortcuts

Keys:

CTRL + ALT + S (,), COMMAND + ALT + S ()


Save Custom Excel Template As...

Use this command to save a Template of a column structure that was created using the Custom feature available for the PDF to Excel conversion feature.Using the PDF to Excel function, the Custom option allows you to set up the column structure for a PDF document – this structure can then be saved using the Save Custom Excel Template As... function, under the File menu.

Shortcuts


Keys

CTRL + ALT + SHIFT + S (Icon-Windows.png,Icon-Linux.png), COMMAND + ALT + SHIFT + S (Icon-Apple.png)

Saving a Custom Template


After the Custom conversion to Excel is selected, and the user has specified the column structure for the document, the user can the opt to save that Custom Template by selecting this option under the file menu:

File-SaveCustomExcelTemplateAs.png

To Load this same template to a similar document, select the Load Custom Excel Template... option from the File menu:

File-LoadCustomExcelTemplate.png

Select the previously saved template, and it will be applied to the document as follows:


Document Information...

Note: These editing options are available only when a PDF file is being edited in Able2Extract and no other activity on the file is in progress. Otherwise, this dialog is only used for viewing the PDF document's existing information. Custom Excel mode must be disabled.

Use this command to edit your PDF document information. Upon selecting this command, the dialog will open with the file's existing information already filled in.

You can edit the Title, Author, Subject and Keywords that are associated with the file by simply deleting the existing data and entering the desired information in each of the fields accordingly. When you are done, click on OK.

Then click on the Save or Save As... commands from the toolbar or the File menu to save your changes to the file.


Print...

Use this command to print a PDF file. The Print functionality is fairly standard and the print dialog box may vary depending on the printers available on your system.

Shortcuts


Keys

CTRL + P (Icon-Windows.png,Icon-Linux.png), COMMAND + P (Icon-Apple.png)


Page Setup...

Use this command to change the basic setup, such as specified Printer, paper size and page orientation. The Page Setup functionality conforms to standard application settings and the Page Setup dialog box may vary depending on the printers available on your system.

Shortcuts


Keys

CTRL + SHIFT + P (Icon-Windows.png,Icon-Linux.png), COMMAND + SHIFT + P (Icon-Apple.png)


Recent documents list

Use the filenames listed at the bottom of the File menu to open one of the recent documents you opened/closed. This is, in effect, a shortcut for the Open... and tab switch commands.


Exit

Use this command to end your Able2Extract session. You can also use the Close command on the application Control menu.

Shortcuts


Keys

CTRL + Q (Icon-Windows.png,Icon-Linux.png), COMMAND + Q (Icon-Apple.png)


Edit

The Edit menu offers the following commands:

Copy

Copy the selected portion of the active document and put it on the Clipboard

Take Snapshot

Copy the selected portion of the active document and save as an image

Select Page Range...

Use this command to automatically select the data over a specified page range of the selected document

Select All Pages

Select the entire active document

Select All on Page

Select the entire active page of a document

Select Area

Select an area of content within the active document

Deselect All

Clear all selections made on the active document

Deselect Last

Clear the last selection made on the active document

Search Text...

Search for specific text in the active document

Search Next

Highlight and cycle through each result found for a search query

OCR Options

Select this item to enter the OCR Options sub-menus

Pages

Activates submenu which offers different PDF page editing operations

Viewer Preferences...

View and modify PDF viewer preferences

Decrypt/Encrypt Document...

Encrypts or decrypts opened PDF document

Bates Numbering

Activates submenu which offers options for Adding or Removing Bates Numbering

Undo

Undo last PDF editing operation

Redo

Redo previously undone PDF editing operation

Edit menu



Copy

Use this command to copy selected data onto the clipboard. This command is unavailable unless there is data currently selected. Copying data to the clipboard replaces previously stored content.

Though Able2Extract will, by default, convert your copied selection to Text, RTF, and CSV formats, you can specify the required format for your copied text. To do so, go to View → Conversion Options.... Under the Clipboard Options section at the bottom, check or uncheck to specify the output format for your copied content. Choosing a single output format from this section will generate faster processing times.

Shortcuts


Menu

Keys

CTRL + C (Icon-Windows.png,Icon-Linux.png), COMMAND + C (Icon-Apple.png)

Example


Assume the current selections made on the document below...

Use the Copy command from the Edit menu. Then in your specified format’s native application (eg. Windows Notepad, WordPad, Excel), use the Paste command to paste your selected content.

Edit-Copy-Result.png


Take Snapshot

Use this command to enable the selection of a portion of the active document to be saved to the clipboard as an image.

Shortcuts


Keys

CTRL + SHIFT + C (Icon-Windows.png,Icon-Linux.png), COMMAND + SHIFT + C (Icon-Apple.png)

For scanned PDF documents, the only selection method available is area-based selection. To copy an image to the clipboard, first select the Take Snapshot command from the Edit menu, then use your mouse to select the image or content that you would like to save as an image, as you would normally select an area for a scanned PDF document.

Once the selection has been made, the image will be saved to the clipboard and the following dialog will appear:


Select Page Range...

Use this command to automatically select the data over a specified page range of the selected document.

Shortcuts


Keys

CTRL + R (Icon-Windows.png,Icon-Linux.png), COMMAND + R (Icon-Apple.png)

Example


When the Select Page Range option is selected, a dialog box as seen below is opened. Enter into the dialog box, the pages of the document to be automatically selected.

After the designated pages of the document have been determined and entered into the dialog box above, the designated pages will be selected as seen below:


Select All Pages

Use this command to select the entire active document for copy to the clipboard or for conversion operations.

Shortcuts


Keys

CTRL + A (Icon-Windows.png,Icon-Linux.png), COMMAND + A (Icon-Apple.png)


Select All on Page

Use this command to select the entire page for copy to the clipboard or for conversion operations.

Shortcuts


Keys

CTRL + B (Icon-Windows.png,Icon-Linux.png), COMMAND + B (Icon-Apple.png)

Example


Below is a page with no data selected:

After the Select All On Page command is executed, the contents of the whole page are selected and ready for placement on the clipboard or for conversion.


Select Area

Use this command to select row-by-row and column-by-column data within PDF tables. The Select Area option will allow you to select specific columns on the page rather than each and every column.This provides you with more precision and control when converting tabular data.

Shortcuts


Toolbar:

Keys:

CTRL + ASTERISK  (Icon-Windows.png, Icon-Linux.png) , COMMAND + ASTERISK (Icon-Apple.png)

To select an area of data from your PDF document, hold the left mouse button down and drag the mouse over the columns or portions of the document you want selected for conversion.


Deselect All

Use this command to deselect any portion of the active document that is selected.

Shortcuts


Mouse

Left click anywhere on the document area

Keys

CTRL + SHIFT + A (Icon-Windows.png,Icon-Linux.png), COMMAND + SHIFT + A (Icon-Apple.png)

Example


If this is the currently shown page (everything on it is selected):

After Deselect All command is executed, none of the contents of the document are selected for conversion.


Deselect Last

Use this command to select the last selection of the active document for copy to clipboard or conversion operations.

Shortcuts


Keys

CTRL + SHIFT + L (Icon-Windows.png,Icon-Linux.png), COMMAND + SHIFT + L (Icon-Apple.png)

Example


If this is currently shown page (3 selections made on it – bottom one is the last):

After Deselect Last command is executed, last selection is cleared, while all the other selections on the document are unaffected.


Search Text...

Note: this functionality will only work with searchable and native PDF documents.

Use this command to find specific text, terms or phrases within the active PDF document. Able2Extract will search the document and highlight the terms that match your query. You have two options for tailoring your search:  

Whole Words Only: Checking this option will direct Able2Extract to count only whole words that match your search term in its results.

Case-sensitive: Able2Extract can search out text strings that are case-sensitive and will use your input as reference.

You can access your previous searches by manually typing in your term using the combo box text field or by selecting it from the drop down list.


Search Next

While using Able2Extract to search through your PDF text,  click on the Next button in the Search dialog to highlight and sift through each of Able2Extract’s search results one by one for the current search term.  


OCR Options

Use this submenu to control whether or not to activate the OCR engine for a given selection and conversion:

Selecting Perform Image-Based Conversion (OCR) can be useful for PDF files that have been created electronically, but that have damaged fonts or that otherwise convert very poorly. Under certain circumstances, forcing an OCR conversion can provide results where previously a conversion may not have yielded any results.

In some cases, perhaps where a PDF contains mixed image and electronically-created PDF elements, the user may wish to turn off the OCR engine in order to capture only the electronically-created PDF elements – which can result in a much quicker conversion. These users would select the No Image-Based Conversion (OCR) option.


Pages

The Pages submenu commands are only available in PDF Editing mode. The Pages menu offers the following commands:

Delete...

Allows users to delete pages from the document

Insert From PDF...

Insert pages from other PDF files into the active document

Extract...

Extract pages from the active document into a separate PDF file

Insert...

Insert blank pages into the active document

Move...

Move pages in the active document to a different location within the same document

Resize...

Resize only the page of your PDF document, not its contents

Scale...

Scale PDF pages and their content to fit pages of different dimensions

Rotate...

Rotate pages by 180 degrees and 90 degrees clockwise or counterclockwise

Pages menu



Delete...

Select Pages to access the Delete... command, as below:

Use this command to delete unwanted pages from your PDF document. In the dialog that appears, specify the page you want removed.

Click on the Delete Pages button and your pages will be deleted.


Insert From PDF...

Select Pages to access the Insert from PDF... command, as below:

Use this command to insert pages from one PDF to the one currently opened. Once selected, this command will let you browse for and open the PDF containing the pages you need.

After opening your file, the Insert Pages From PDF dialog will appear where you can then specify the page or range of pages you want to insert into the current PDF.

In the Before Page field, designate where in the PDF you wish to insert the selected pages. Click on Insert and your pages will be inserted automatically into the PDF. Save the PDF to finalize your changes.


Extract...

Select Pages to access the Extract... command, as below:

Use this command to extract a page or a range of pages of the currently opened PDF and save them as another separate PDF file. When extracting pages with this command, the pages in the original PDF will remain unaltered.

In the Extract Pages dialog, specify the first and last page of the page range you need. Then click on Extract. A dialog will appear where you can then save the extracted pages as a separate PDF document to your computer.


Insert…

Select Pages to access the Insert pages... command, as below:

Inserting a blank page into a PDF file is helpful when you need to ensure digital documents print up correctly when using a double-sided format or where written content conventionally starts on odd-numbered pages in documents containing a cover page and table of contents.

To add blank pages to your existing PDFs, use the Insert Blank Pages dialog to specify where in the document you need to insert a blank page by setting the page number in the Before Page field.

You can add more than one page by changing the value in the Pages Count field. When both fields are completed, click on Insert and Able2Extract will insert the blank pages.

Note that when blank pages are inserted, the order of the PDF pages will change. You will need to use the new page order as a reference point when adding any subsequent pages.

Blank pages can also be edited once they are inserted. You can add text, insert bitmap images, and vector shapes. Even form fields can be added onto the page.

When all blanks pages and edits are made, simply click on the Save icon on the Main Toolbar to preserve your changes.


Move...

Select Pages to access the Move... command, as below:

Use this command to move and rearrange pages in a PDF document.

Once this command is selected, the Move Pages dialog will appear and display the current page numbering for the non-modified document state.

To move a single page, enter the page's number in both the First Page and Last Page fields.

Use the Put Before Page spin box to indicate where you want your page to be moved:

Then click on Move to finalize your changes:

To move a range of pages, enter the first and last page numbers of your page range in the respective fields:

To move pages to the end of the document, you will need to select the End of document item as your Put Before Page value:

Note: that after each time you move a page, the new page sequence is instantly updated. Thus, for any subsequent pages you want to move, you will always need to refer to your most recently modified page order (not the original) to determine your next Put Before Page value.


Rotate...

Select Pages to access the Rotate... command, as below:

Use this command to rotate your PDF pages. Rotation options vary in range. Select from 90° Clockwise, 90° Counterclockwise and 180° option in the Angle menu.

Once the rotational value is determined, click on the Rotate button and your pages will be rotated. The rotation performed using this operation is not the same as the rotation implemented via the View menu or the View rotation control in the footer toolbar. The rotation performed by this command will be saved into the PDF file, whereas the View Rotation is for viewing purposes only and not permanently saved to the file.


Resize...

Select Pages to access the Resize... command, as below:

Use this command if you want to resize only the page of your PDF document, not its contents. The page can be resized by inches, centimetres, millimetres, and points. Note that you must have a Width and Height value specified to resize your PDF content. The command will also take into account the page's rotation.

In the dialog, the Width and Height's initial values are the dimensions of the Current Page. In the Size drop down menu, you can select from pre-set standardized paper sizes compatible with ANSI, ISO, and Arch specifications for content being resized for print. If you choose to customize the unit measurements, the Width and Height values will be converted to equivalent measurements.

The Anchor option will let you set a fixed point on the page around which the resizing will occur. You can select the position in the Anchor field. You will have nine positions to choose from: Top Right, Top, Top Left, Left, Middle, Right, Bottom Right, Bottom, and Bottom Left. Alternatively, you can click on the grid to make your selection visually.

After your parameters have been set, click on the Resize button. Your pages will be modified automatically:


Scale...

Select Pages to access the Scale... command, as below:

You can use this command to scale the page along with its content. The page will be scaled accordingly by percentage. You can adjust and specify the scale percentage up to within 0.01% accuracy. The spin box in the dialog allows 1% increments for faster scaling over a wider range of values.

Click on the Scale button to implement your changes as desired:


Viewer Preferences...

Note: These editing options are available only when a PDF file is being edited in Able2Extract and no other activity on the file is in progress. Custom Excel mode must be disabled.

Use this command to specify how your PDF document will be displayed when opened by recipients with a standard PDF viewing application.

  • Hide toolbar
  • Hide window user interface
  • Center window
  • Hide menu bar
  • Resize window to first page size
  • Show document title

To implement any of the viewing options above, simply click on the checkbox beside it.

Users can also decide how the PDF pages themselves are displayed within the viewing window. Click on the drop down arrow beside each item to access the full list of options. Here is a close look at each option:

  • Page Mode: specify how the PDF pages are shown on first opening the PDF file. Choose from Normal View, Outline Panel, Optional Content Group Panel, Thumbnail Panel, Attachments Panel, or Full Screen.
  • Page Mode After Full Screen: decide how a PDF page is displayed after a user exits full screen mode. This is available only if Full Screen is selected as the Page Mode. Select from Normal View, Outline Panel, Optional Content Group Panel and Thumbnail Panel.
  • Page Layout: determine how many pages are displayed at once – Single Page, One Column, Two Columns, First Page on Right, Two Columns, First Page on Left, Two Pages, First Page on Right, Two Pages, First Page on Left.
  • The Start With section allows the user to specify the default page to display when the PDF file is opened.
  • The Zoom Mode item allows the user to specify the zoom status to be displayed when the PDF file is opened. You can choose from Fit Window, Fit Width, and Custom. Selecting Custom will allow you to set a target value in the box.

Once your desired options are selected, click on OK. To save your changes to the file, click on Save or Save As... from the Main Toolbar or the File menu.


Decrypt/Encrypt Document...

Note: This feature is only available for PDF documents. It is active only when Able2Extract Professional is in editing mode.

Depending on the current state of the opened document, you can use this feature to Encrypt or Decrypt existing PDFs. This feature is different from the regular PDF Security options accessible through the View menu. Those settings are applied during the PDF creation process and, hence, only work for newly generated PDFs.

The Decrypt/Encrypt Document feature allows you to open a secured PDF, make last minute revisions and decrypt it for sharing with others, for instance. Or if a PDF document you receive contains sensitive information, you can protect it by encrypting the PDF before sending it to someone else.

Encrypting PDF Documents


To encrypt PDF documents, open your PDF in Able2Extract Professional. Ensure that you are in Edit mode by clicking on the Edit command on the toolbar MainToolbar-EditConvert.png.

Revise your PDF as needed by adding or deleting text, redacting information or adding annotations. Once all your modifications have been made, go to Edit → Encrypt Document....

Then in the Encrypt Document dialog box that appears, you can adjust your new encryption settings.

To save your modifications and new security settings, use the Save or Save As... function.

Decrypting PDF Documents


To decrypt PDF documents, open your PDF in Able2Extract Professional. Ensure that you are in PDF Editing mode by clicking on the Edit command on the toolbar MainToolbar-EditConvert.png.

Then go to Edit → Decrypt Document.

To save your modifications and new security settings, use the Save or Save As... function.


Bates Numbering

The Bates Numbering submenu commands are only available in PDF Editing mode. The Bates Numbering menu offers the following commands:

Add...

Add and customize bates numbers across PDF pages

Remove

Instantly remove all bates numbers from the active document

Bates Numbering menu



Add…

Select Bates Numbering to access the Add... command, as below:

Clicking on the command will give you the following Add Bates Numbering dialog:

This is where you can customize how your bates numbers are displayed throughout the PDF document. You can tailor the text, suffixes and prefixes of your bates numbering with the below options:

Text: With Able2Extract Professional, you can manually enter any text you wish to include, such as case numbers, initials or names. Type your text into the field and you can preview it directly below.

Add Counter: For lengthy PDFs, you can add a counter to index your pages for easy reference. Click on the Add Counter button to add it to the preview. Set the number of digits your bates numbers will contain, and then set a starting number. The counter will be updated automatically. It will be incremented for each new document being numbered.

Add Date: You can also add a date to your bates numbers. To do this, click on the Add Date button and select the date formatting from the listed options. Able2Extract will use the date that is set on your computer system.

Add Page: By clicking on the Add Page button, you can include page numbers within your bates numbers and customize how they are displayed by selecting the notation system from the list.

Once your text, suffixes and prefixes are set, you can make more refined customizations on the appearance of your bates numbers with the following options:

Page Range: Specify the page range across which to apply your bates numbers. You can select all pages by clicking on the All Pages checkbox or set a specific page range by filing in the From (first page in the range) and the To (last page in the range) fields.

Font: You can keep your bates numbering consistent with the font of your document’s text. Specify the font style and the text size. You can also select the color of the text.

Position: Accurately place your bates numbers by specifying their position on the page (at the top or bottom of the page and in the left, center, or right hand corners). You can then set the Horizontal Spacing and Vertical Spacing for more precise placement. The unit values for spacing can be changed to Inches, Points, CMs or MMs, if needed.


Remove

Select Bates Numbering to access the Remove... command, as below:

Clicking on the command while in Edit mode will remove any Bates Numbering in the opened PDF document.


Undo

This command will undo the last PDF editing operation you performed.

Shortcuts


Menu

Keys

CTRL + Z (Icon-Windows.png,Icon-Linux.png), COMMAND + Z (Icon-Apple.png)

Function


Use this to discard edits made with the following functionalities:

  • Change of Document Information
  • Change of Viewer Preferences
  • Deleting pages
  • Moving pages
  • Resizing pages
  • Scaling pages
  • Rotating pages (not the view)
  • Text modifications

This does not include operations such as:

  • Changing selection
  • Changing conversion or PDF creation options
  • Changing Custom Excel structures. etc.

Redo

This command will redo the last PDF editing operation you performed.

Shortcuts


Menu

Keys

CTRL + Y (Icon-Windows.png,Icon-Linux.png), COMMAND + Y (Icon-Apple.png)

Function


Use this to reapply modifications made with the following editing operations:

  • Change of Document Information
  • Change of Viewer Preferences
  • Deleting pages
  • Moving pages
  • Resizing pages
  • Scaling pages
  • Rotating pages (not the view)
  • Text modifications

This does not include operations such as:

  • Changing selection
  • Changing conversion or PDF creation options
  • Changing Custom Excel structures. etc.

Document

The Document menu offers the following commands:

First Page

Go to the first page of the active document

Previous Page

Go to the previous page of the active document

Next Page

Go to the next page of the active document

Last Page

Go to the last page of the active document

Go to Page...

Go to a selected page in the active document

Document menu



First Page

Use this command to immediately go to the first page of the active document.

Shortcuts


Footer Toolbar

FooterToolbar-FirstPage.png

Keys

CTRL + SHIFT + PAGE UP (Icon-Windows.png,Icon-Linux.png), COMMAND + SHIFT + PAGE UP (Icon-Apple.png)

Example


Selecting this option will always show the top of the first page of the active document:


Previous Page

Use this command to immediately go to the previous page of the active document.

Shortcuts


Footer Toolbar

FooterToolbar-PreviousPage.png

Keys

CTRL + LEFT ARROW (Icon-Windows.png,Icon-Linux.png), COMMAND + LEFT ARROW (Icon-Apple.png)

Example


If the 2nd page of document is currently shown...

Using the Previous Page command will allow the very top of the previous page to be shown:


Next Page

Use this command to immediately go to the next page of the active document.

Shortcuts


Footer Toolbar

FooterToolbar-NextPage.png

Keys

CTRL + RIGHT ARROW (Icon-Windows.png,Icon-Linux.png), COMMAND + RIGHT ARROW (Icon-Apple.png)

Example


If the 1st page of document is currently shown...

Using the Next Page command will allow the very top of the next page to be shown:


Last Page

Use this command to immediately go to the last page of the active document.

Shortcuts


Footer Toolbar

FooterToolbar-LastPage.png

Keys

CTRL + SHIFT + PG DOWN (Icon-Windows.png,Icon-Linux.png), COMMAND + SHIFT + PG DOWN (Icon-Apple.png)

Example


Selecting this option will always show the top of the last page of the active document:


Go to Page...

Use this command to open a dialog box, which will allow you to select a desired page in the active document.

Shortcuts


Footer Toolbar

FooterToolbar-GoToPage.png

Keys

CTRL + N (Icon-Windows.png,Icon-Linux.png), COMMAND + N (Icon-Apple.png)

Go To dialog box



View

The View menu offers the following commands:

View Mode

Activates submenu which offers different document viewing options

Zoom

Activates submenu which offers the ability to view a document closer up and further out

Rotate View

Activates Rotate View submenu

Conversion Options...

Displays the Conversion Options dialog

PDF Creation Options...

Displays the PDF Creation Options dialog

Main Toolbar

Shows or hides the toolbar

Excel Panel

Shows or hides the Excel custom conversion panel

Excel Preview

Shows or hides the Excel custom conversion preview

PDF Annotations Panel

Shows or hides the PDF annotations panel

Footer Toolbar

Shows or hides the Footer Toolbar

View menu



View Mode

Select the View Mode to activate the View Mode submenu, as below:

Single Page View


Selecting the Single Page View (the default option) will view the PDF document on a page per page basis one full page at a time.

Below is an example of the Single Page View:

Single Page Continuous View


Selecting the Single Page Continuous View will show the PDF pages in flowing, continuous fashion, which will allow the viewing of part of two pages of the PDF at once.

Below is an example of the Single Page Continuous View:

Two Page View


Selecting the Two Page View option will show two PDF pages to be lined up next to each other horizontally, with a PDF page being able to be fully viewed at a time.

Below is an example of the Two Page View:

Two Page Continuous


Selecting the Two Page Continuous view option will allow two PDF pages to be lined up next to each other horizontally, with side scrolling being enabled to show part of each PDF page next to each other.

Below is an example of the Two Page Continuous View:


Zoom

Select the Zoom mode to activate the Zoom mode submenu, as below:

Zoom submenu options include:

Zoom In command (View menu)

Use this command to view the active document closer up.

Shortcuts


Footer Toolbar

FooterToolbar-ZoomIn.png

Keys

CTRL + PLUS SIGN (Icon-Windows.png,Icon-Linux.png), COMMAND + PLUS SIGN (Icon-Apple.png)

Example


Below is an example of the Window with normal view:

Below is the view of the document after executing the Zoom In command twice...

Zoom Out command (View menu)

Use this command to view the active document further out.

Shortcuts


Footer Toolbar

FooterToolbar-ZoomOut.png

Keys

CTRL + MINUS SIGN (Icon-Windows.png,Icon-Linux.png), COMMAND + MINUS SIGN (Icon-Apple.png)

Example


If the current view of the document is set as follows :

This is how the document will look after executing the Zoom Out command once:

Zoom To command (View menu)

Use this command to open a Zoom To dialog box. This allows you to select the exact size at which to view active document.

Shortcuts


Footer Toolbar

FooterToolbar-ZoomOut.png

Keys

CTRL + M (Icon-Windows.png,Icon-Linux.png), COMMAND + M (Icon-Apple.png)

Zoom To dialog box


Actual Size (100%) command (View menu)

Use this command to view the active document at the standard size.

Shortcuts


Footer Toolbar

FooterToolbar-ZoomTo-ActualSize.png

Example

This is how the document looks when opened and viewed at the Actual Size (100%):

Fit Page command (View menu)

Use this command to fit the document the length of the viewer.

Shortcuts


Footer Toolbar

FooterToolbar-ZoomTo-FitPage.png

Fit Width command (View menu)

Use this command to fit the document the width of the viewer.

Shortcuts


Footer Toolbar

FooterToolbar-ZoomTo-FitWidth.png


Rotate View

Select Rotate View to activate the Rotate View submenu, as below:

Selecting the Clockwise submenu item will rotate the document 90 degrees clockwise. Conversely, selecting the Counterclockwise submenu item will rotate the document 90 degrees counterclockwise.

Shortcuts


Footer Toolbar

FooterToolbar-Rotate.png


Conversion Options...

The Conversion Options... item under the View menu will display the following Conversion Options dialog:

The Conversion Options dialog enables the end user to configure Able2Extract's output to account for different possible PDF document structures. A brief description of each option is provided below:

Auto-Spacing between words – Some PDF documents are created such that their internal structure does not demarcate "spaces" between words, even though the viewable PDF page does contain spaces between words. As such, the Investintech PDF conversion engine automatically adds spaces between document patterns (i.e. words) as a default setting.

In certain cases, such as the case of expanded text with Justify alignment, the Auto-Spacing between words default can result in the insertion of extra spaces between words and poor conversion results. In these cases, conversion results may improve if the Auto-Spacing between words setting is deselected. This option is applicable only for non-scanned documents/pages.

Auto-Spacing between close numbers – This function works similarly to the Auto-Spacing between words function, except it focuses on patters that consist of numbers.

Gap (between letters) treated as space: In cases where a gap between letters is treated as a space, using this option gives users the ability to select standard spacing between letters or smaller spacing, which puts the letter closer together. The default option is standard.

Unrecognized symbols: Some PDFs use non-standard fonts and therefore it is can be difficult to find a match from the existing Windows fonts on a particular computer. In cases when Able2Extract cannot find a match for a particular symbol, there is the option to either (1) show the ¤ symbol – if the checkbox is marked; (2) try to use OCR to grab the symbol that cannot be read; or if nothing is checked – a space will be shown.

PowerPoint Format: This option designates the PowerPoint output options. The Default conversion option will detect the version of PowerPoint you have installed on your computer and convert to the applicable format. The PowerPoint 2007 option is conversion into the pptx format. Users also have the ability to select OpenOffice Impress (ODP), an open standard presentation format used and generated by OpenOffice, as their designated output option.

Eliminate Repeated Characters – Documents will occasionally have a line of repeated characters, which may interfere with PDF conversion results.

The Eliminate Repeated Characters (if more than 5) setting allows the user to replace commonly repeated characters, such as asterisks (more than 5, ******) with the following: " *** ". This option should be utilized in documents where the repeated characters are causing problems to the conversion output. This option does not change the way multiple (more than 3) dots are processing — they are kept in RTF/DOC conversion and eliminated otherwise. This option is available for (1) all types of conversions; (2) for Excel only; (3) ignore and keep all characters. The default option is for Excel Only.

Retain Problematic Font Names From the Source Document – In certain cases, a PDF document will contain a variety of challenging fonts within a PDF. The default is for the application to try and match the font to the closest available font in Word. In situations where the application is unable to find a suitable font for replacement, selecting this option provides the user with the ability to retain the font names from the PDF. By doing so, the user can then choose the fonts that they think will work best and can give a better conversion result.

Output Image Resolution: The drop down offers 3 different settings (72,150,300)to set the quality of any image that will display in the background of the converted document.A lower number means that the resulting document size will be smaller. The default is a medium size.

Open File After Conversion: A simple check box that when checked will cause the output program to launch with the file open once the conversion is made. For example, a Word conversion will cause an instance of Word to open, etc…

OCR Options

Autospacing between words: A simple check box that when checked, lets the software determine the accurate spacing between words on scanned documents when converted using OCR.

Extract images: When checked, the OCR engine will work to convert not only text but also images from the scanned document.

OCR mode: A dropdown menu that lets the user determine whether to override the default scanned document detection and make a determination on their own about whether to use OCR to make the conversion. 3 options are available: (1) Default – this allows the software to determine whether a page or a document is scanned or not. (2) Perform Image-Based Conversion (OCR): tells the conversion engine to treat every document as being s canned and use OCR to convert documents regardless of whether they are scanned or not. (3) No Image-Based Cconversion (OCR): tells the program to never use OCR to convert a document, even if it is a scanned document.

Clipboard: When copying text to the clipboard using the Copy option under the Edit menu, Able2Extract will convert your copied text into content you can paste into other applications. Here, you can specify the clipboard format to which you want paste your PDF text. Select from Text, RTF or CSV. Choosing a single output format from this section will generate faster processing times.

Excel/CSV Conversion Parameters

Use Text Format for Non-numeric Data – In certain documents, dates may be automatically converted into a numerical format in Excel. This may cause confusion or problems with the conversion output. To preserve dates in the Text format, select this item on the option menu.

Trailing Minus Sign ("-") Treatment – In certain financial documents or reports, the minus sign symbol trails to the right of the number that it is associated with (e.g. "4,560–" instead of "–4,560"). Converting negative numbers where the minus sign trails to the right of the number may cause the resulting conversion to Excel to place these numbers as text items, rather than number items.

Use this option to move trailing minus signs from the end of the number to the beginning of the number, to prevent such instances from being converted to textual items in Excel.

Retain Dollar Sign ($) as Separate Symbol – Certain financial documents contain dollar signs – often at the top or bottom of financial document. Unfortunately, sometimes the dollar sign ($) create challenges in the way the program interprets column structure – as such, the default is to meld the dollar sign into the same column as the number next to it. In certain cases, however, the user may wish to retain the dollar sign in its separate column. To do so, select this option to retain such a structure.

European Continental Settings (1.234.567,89 = 1 234 567.89) – In North America, the decimal point is a period – which separates the integer portion of a number from the fractional portion – and the thousand separator is a comma. In certain other countries, the reverse is true: a decimal comma is used to separate the integer portion of a number from the fractional portion, and a period is used as the thousand separator.

This option allows you to convert documents that adopt the decimal comma and "period" thousand separators (referred to here as European continental settings) to Excel formatted numbers correctly.

Enable Table Unfolding (treat rows as columns and vice versa) – This option allows you to generate output from a PDF in column structure to Excel in row structure or vice versa. For instance – if your PDF document contains three columns of data, if this option is selected, the conversion of these three columns will result in three rows. The first row will contain the data from the first column, the second row will contain data from the second column, etc.

Convert Rotated text to Excel: In some cases, a PDF document may have text in a table that has been rotated in a certain direction. Checking this box in the options menu will convert the rotated text into Excel upon conversion.

Calculate columns positions forecast for OCR pages in Custom Excel conversion – if this option is selected the Custom Excel conversion will always try to calculate a column position forecast, otherwise the calculation will be performed only for non-scanned pages.

Excel Format: – This option designates the Excel output format. The default is conversion into the Default format of your Excel version while the Excel 2007 option is conversion into the XLSX format. There is also the option to select OpenOffice Calc (ODS), an open standard spreadsheet format used and generated by OpenOffice, as their designated output format.

Default Excel Format – Select from a variety of Excel conversion commands to fine tune data extractions from your PDF into Excel spreadsheets.

  • Excel Single Worksheet – The default for this menu item is pre-selected. Once selected, this item ensures that all data converted from a single PDF document ends up on a single worksheet in Excel. If you decide to unselect this item, data from each page of a PDF document will appear in a separate worksheet in Excel.
  • Excel Fonts – Use this command to turn on/off Excel fonts for the to-Excel conversion. When turned on (which is the default setting), this feature attempts to replicate the size, colour and type of font from the PDF in Excel. When turned off, the standard Excel font is used.
  • Excel Spacing – Use this command to turn on/off automatic spacing for to-Excel conversion. You can experiment with this option in order to produce the most desirable result on each particular document.

CSV Delimiter – Able2Extract comes with support for conversion to CSV with configurable delimiters (DSV). Users can select from Comma, Tab or Other specified delimiters as needed.

Default Action for Convert Button on Side Panel – You can specify what format, by default, Able2Extract will extract the data to when Convert button on the Custom Excel Side Panel is clicked, either Excel or CSV format.

Word Conversion Parameters

Page Margin: Use the Page Margin setting to change the size of the printable margins for a Word document converted from a PDF document. The Calculate Margin option lets the software calculate what it thinks the correct margin is automatically. The Default Margins value is 0.00 inches – this is chosen because it provides the best positional output when converting a document from PDF to Word.

Certain office printers cannot print the whole page area of a PDF – i.e. 0.00 inch margins on a page will not print. If this is the case, the Custom margin value allows you to set the printable margins appropriate for your printer.

Tip: (a) For best results, select the smallest page margin value that your printer will support; (b) A page margin value of 0.2 inches or 0.5 inches will generally work best on most printers.

Graphics and Images Management: The default setting for Graphics and Image Management is set to Auto Detect. It works in the following way: if a page for some reason cannot be drawn correctly in the way it is described in PDF (say the page contains some graphics settings not supported in RTF/DOC) it will be drawn as an image(s); otherwise vector graphics will be drawn as vector graphics and images — as images.

Manual Setting: The default scenario places all images in the background and place vector graphics in the background. In certain circumstances, the user may wish to try and work with the vector graphics – to do so, the following options can be used:

Place all Images in Background – This setting will place all images identified within a PDF document onto the background,in the converted Word document. Otherwise images (such as JPG or BMP files) will be added as Word pictures, so that you can format each image separately or change/move their position within the document.

In certain cases dealing with "masked images", the conversion into Word may not be properly rendered based on our default setting. A "masked image" refers to the portion of a viewable image on a PDF document that is cropped or "masked" out – and placed on a different background. Because PDF documents may be multi-layered, the several backgrounds or layers contained within a PDF document may cause problems in conversion output.

In certain other cases, attributable to an inappropriate Z-order (i.e. the order in which graphics objects overlap each other) in the PDF source, images may also be incorrectly displayed – such as problems with image borders or disappearing images. In both of these cases, selecting this option (i.e. placing all images from the page to the background image) may avoid problems in the image display for the converted document.

Vector Graphics as Background Image – This option converts all PDF vector graphics objects within a page into a background image. What are vector graphics? Generally, there are two kinds of graphical objects in PDF documents – pixel-based images and vector graphic images (consisting of lines and shapes).

Pixel-based images that are viewed in Word may result in varying resolution – if the image is resized or redrawn, Word will attempt to add/remove pixels based on an algorithm. In most cases, the result is a loss in image quality – for instance, thin lines might disappear under low resolution.

Vector graphics, on the other hand, in PDF may be drawn at any resolution – which may result in better conversion results upon conversion into Word. However, in some cases, the number of vector objects comprising an image may be high, which may compromise the conversion for a particular Word document.

In cases where the rendering of vector graphics poses problems in the display of the conversion output, this option allows the user to display all vector graphics as a background image. By doing so, it ensures the integrity of the vector graphic image – although the drawback is that the vector image is not easily moved within the Word document.

Output: The Word conversion output offers 3 different output formats when converting a PDF to Word. The user can select any of the 4 options:

  • Default: Using this setting on the Windows platform will result in the software automatically detecting which version of Word is installed on the machine and then saving the Word output into the applicable format – .docx or .doc.
  • RTF: Choosing this setting means that all conversion that are made from PDF to Word will be saved in the rich text format.
  • Word 2007: Using this setting means that all documents converted into Word will be saved as .docx regardless of which version of Word is installed.
  • OpenOffice Writer (ODT): Selecting this option allows users to save all their PDF to Word conversions in the OpenOffice Writer format by default.

Standard Conversion Options Only

Keep Hyphens from Original Document – The default setting is for the application to automatically keep or delete hyphens based on their position within the paragraph – in some cases, the position of the text in Word will vary from the original PDF document, so that a hyphen that was originally required to split a word is not required in the converted document. The user can opt to select the Keep Hyphens from Original Document option to ensure that no hyphens are deleted.

Use Tables: This option is automatically checked and it tells the Investintech PDF conversion engine to retain the tables from the PDF when the conversion is made into Word. An additional option called exact row height is also checked to tell the algorithm to retain the row structure contained in the PDF.

Column (Newspaper) Paragraph Minimum Width – Many PDF documents are formatted with column paragraphs, or newspaper-style paragraphs. To assist in the recognition and conversion from PDF to Word for these types of paragraphs, the user can designate the minimum width for column/newspaper paragraphs.

The Investintech PDF conversion engine contains complex algorithms for differentiating between table columns and paragraph columns – however, in some cases, it is very difficult for the engine to distinguish between these two types of paragraph. The Column (Newspaper) Paragraph Minimum Width setting allows users to improve conversion results by providing input regarding a PDF document's structure.

Example – If it is known that a given document does not have any column/newspaper paragraphs with column widths of less than 3.00 inches, changing the Column (Newspaper) Paragraph Minimum Width to 3.00 inches will prevent the conversion engine from treating certain table columns as column/newspaper paragraphs.

Note: The Column (Newspaper) Paragraph Minimum Width setting should be between 1.00 and 3.00 inches

The default for this setting is 1.35 inches

Formatting

The user of the standard PDF to Word conversion has 3 options regarding the formatting of the Word output from the PDF conversion:

  • Keep layout: This is the default option and when selected it tells the Investintech conversion algorithm to focus efforts on keeping the most accurate layout possible in the Word output.
  • Most editability: This option when selected focuses the conversion engine on delivering the most editability on the Word output as opposed to making a primary focus on the layout. Both options result in good conversion but selecting this one places a little emphasis on editability.
  • Custom:

    Insert Headers – and Insert Footers: these 2 options in combination with the "Header value" and "Footer value" options allow to specify the headers and footers size so that patterns located near the page top and bottom will be converted as page headers or footers correspondingly.

    Max Font size for Header/Footer – this option specifies the maximum font size for text patterns to be placed as a header or footer in the converted Word (or RTF) document (the option is enabled only if the "Insert Headers" or/and "Insert Footers" option is selected).

    Anchor graphics – if "to page" option is selected, all images and vector graphics elements will have absolute position anchored to the page top left corner; otherwise images or graphics elements will be grouped by Y coordinate and each group (i.e. each graphics element from the group) will be anchored to the paragraph closest to the group (except column/newspaper paragraphs).

The Restore Standard button restores all settings to what they were when the program was installed on the computer first time.

The Save as Default button saves all current settings from the Conversion Options dialog into Able2Extract Professional user’s settings file.

The Load from File... button allows you to browse for and open the file. Then click on OK in the Conversion Options dialog to load your saved settings file.

The Save to File... button saves all current settings from the Conversion Options dialog into an external file for further usage.


PDF Creation Options...

Note: The changes made to these options will affect all PDF documents – as such, particular changes made for a certain PDF document may need to be changed for subsequently created PDF documents.

When creating a PDF file in Able2Extract, users can set and specify different PDF creation options. These can be accessed through the PDF Creation Options... dialog:

General Tab

The General tab contains items, such as Title, Author, Subject and Keywords, which may be appropriate to determine on a case-by-case basis.

If settings are changed for Title, Subject and Keywords, the user should keep in mind the fact that these may not be appropriate for subsequent PDF documents.

Security Tab

The Security tab allows users to specify the level of security for the PDF files being created. Checking the Secure PDF box will give users options to apply a User or Owner password.

Applying an Owner password enables users to add file permissions that can either restrict or allow users to print, copy content, modify the document and add comments.

Permissions can also be specified for printing quality and more specialized tasks such as copying content for accessibility, filling in forms and assembling the document.

Compression Tab

The Compression tab contains three image-based compression groupings. For each image style, the user may select from the four sample methods of Downsample (Off, Average, Subsample, Bicubic) and five alternatives for Compression (Off, Automatic, JPEG, ZIP, LZW). The Quality setting is only applicable for Color Images and Grayscale Images when compression is set to JPEG.

The user also has the option to Compress Text. The default setting for text compression is to be selected.

Fonts and Colors Tab

The color options refer to standard color handling algorithms and methods. In most cases, the user will not have to change these advanced settings.

The user may chose whether to Embed All Fonts or to select Subset Fonts When Percentage of Characters Used Is Less Than when the percentage of characters used is less than a predefined percentage. The Font options are based on Adobe PDF specifications.

MS Office Tab

Note: These options are not available for PDFs created through the Able2Extract Printer or on macOS or Linux versions of Able2Extract.

The Word/Excel tab provides basic settings for users that apply only to Word and Excel documents.

The user can select whether to retain Hyperlinks, Bookmarks and Comments in Word or Excel if they exist in the source document being converted.

For Excel, the user can specify whether to create the PDF based on the Current Sheet or First Sheet or whether to create based on the Entire Workbook.

View Tab

The View tab contains a series of options for the PDF Viewer Preferences. Users can choose to:

  • hide the toolbar
  • hide the menu bar
  • hide the window user interface
  • resize the window to fit first page size
  • center the viewer window
  • display the document title
  • specify the page mode

The preferences listed in the View tab are based on Adobe PDF specifications.

Page Layout also refers to a viewing style preference. Users can select from four options for their page layout preference.

The Start With frame allows the user to specify the default page to display when a PDF file is opened. The Zoom Mode item in the display allows the user to specify the zoom status to be displayed when opening PDF files.

The Restore Standard button restores all settings to what they were when the program was installed on the computer first time.

The Save as Default button saves all current settings from the PDF Creation Options dialog Able2Extract Professional user’s settings file.

The Load from File... button opens a previously saved file of PDF creation settings and automatically applies them to the current document being converted to PDF.

The Save to File... button allows users to save the selected PDF Creation Options to an external file for further usage.


Main Toolbar

Use this command to display and hide the Main Toolbar, which includes buttons for some of the most common commands in Able2Extract, such as File Open. A tool tip, a short explanation of the command, appears next to the toolbar items when the mouse is pointed on it.

Complete toolbar


Toolbar-available commands


MainToolbar-Open.png

Allows the user to find and open the desired document. Go to Open for more information.

MainToolbar-Create.png

Create a PDF using an existing document as a template. Go to Create PDF... for more information.

MainToolbar-Save.png

Save changes in the current document. Go to Save for more information.

MainToolbar-EditConvert.png

Activates Editing mode in which the currently opened PDF can be edited. Go to Edit/Convert for more information.

Undo

Undo the last modification. Go to Undo for more information.

MainToolbar-SelectAll.png

Enables entire document to be selected. Go to Select All for more information.

MainToolbar-SelectArea.png

Enables data to be selected on a column-by-column or section-by-section basis that can then be converted. Go to Select Area for more information.

MainToolbar-Convert2Excel.png

Once desired data is selected, this icon converts it to Excel. Go to Convert to Excel... for more information.

MainToolbar-Convert2CSV.png

Once desired data is selected, this icon converts it to CSV and other delimited formats. Go to Convert to CSV... for more information.

MainToolbar-Convert2Word.png

Once desired data is selected, this icon converts it to Word. Go to Convert to Word for more information.

MainToolbar-Convert2PowerPoint.png

Once desired data is selected, this icon converts it to PowerPoint. Go to Convert to PowerPoint... for more information.

MainToolbar-Convert2Publisher.png

Once desired data is selected, this icon converts it to Publisher. Go to Convert to Publisher... for more information.

MainToolbar-Convert2HTML.png

Once desired data is selected, this icon converts it to HTML. Go to Convert to HTML... for more information.

MainToolbar-Convert2AutoCAD.png

Once desired data is selected, this icon converts it to DXF/DWG (AutoCAD). Go to Convert to AutoCAD... for more information.

MainToolbar-Convert2Images.png

Once desired data is selected, this icon converts it to Images. Go to Convert to Images... for more information.

MainToolbar-BatchConversion.png

Enables the Batch Conversion functionality. Go to Batch Conversion... for more information.

MainToolbar-TellAFriend.png

Opens the Tell-a-Friend web page in a browser. Go to Tell a Friend... for more information.

Search

Go to Search Text... for more information.


Excel Panel

The Excel Panel is right side panel that shows when a user is performing a Custom Excel conversion. The Excel Panel has all the options available for the user to make changes to the columns and rows and table when making their Custom Excel conversion.

The Panel can be enabled or disabled.


Excel Preview

The Excel Preview panel applies to the Custom Excel conversion option. Using the Excel Preview panel, users have the ability to preview their custom conversion and modifications prior to actually making the conversion.

The Preview can be enabled or disabled.

View-ExcelPreview.png


PDF Annotations Panel

Use this command to activate or deactivate the PDF Annotations Panel. By default the PDF Annotations Panel is deactivated. To activate it, put a checkmark beside the command by clicking on it.

View-PDFAnnotationsPanel.png

The PDF Annotations Panel contains tools useful for inserting, customizing and interacting with annotations in PDF documents. There are a wide range of customizable annotations you can apply to your content for reviewing or collaboration purposes.

PDFAnnotationsPanel.png

For more details on using PDF annotations in Able2Extract Professional, visit our PDF Annotations tutorial page.


Footer Toolbar

Use this command to display or hide the Footer Toolbar. The Footer Toolbar contains tools useful for navigating within a PDF document and also for changing viewing preferences.

Complete toolbar


FooterToolbar.png

The Footer Toolbar is displayed at the bottom of the Able2Extract application window.

The left area of the Footer Toolbar contains buttons linking you to the social media communities of Facebook and Twitter.

The right areas of the Footer Toolbar provides tools for page navigation: First Page; Previous Page; Go to Page... (editable); Next Page and Last Page. The next icon is the page rotation icon, which will rotate the page 90 degrees clockwise. The final buttons are page viewing related – such as magnify or specifying a viewing preference.


Help

The Help menu offers the following commands, which provide you with assistance for Able2Extract:

Help Topics...

Lists the help topics available

Buy Now...

Allows trial users to purchase a license of the full product

Tell a Friend...

Allows users to expose friends to Able2Extract

Twitter...

Connect to Investintech on Twitter

Facebook...

Connect to Investintech on Facebook

Quick Start Tips...

Displays Quick Start Tips

Show Tip Balloons

Displays Tip Balloons

About Able2Extract Professional...

Displays Able2Extract product and copyright information

Help menu


Help.png


Help Topics...

Use this command to open this help file.

Shortcuts


Keys

F1


Buy Now...

Interested in buying the full version license of Able2Extract Professional? Use this command in the Help menu to be directed to the Investintech.com Inc’s website to license the Able2Extract Professional.


Tell a Friend...

Use this option to tell a colleague or friend about the Able2Extract Professional software. Click this option and you will be directed to the Investintech.com Inc website’s tell-a-friend page.


Twitter...

Connect through Twitter by selecting this menu item or the Twitter icon in the bottom lefthand side of the Footer Toolbar.


Facebook...

Connect through Facebook by selecting this menu item or the Facebook icon in the bottom lefthand side of the Footer Toolbar.


Quick Start Tips...

Use this command to display the Quick Start Tips for Able2Extract. The Quick Start Tips are intended to help familiarize you with Able2Extract without the need to consult the help file.

Shortcuts


Keys

F2

Quick Start Tip 1: Open

Quick Start Tip 2: Select

Quick Start Tip 3: Convert


Show Tip Balloons

Use this command to display the Tip Balloons for Able2Extract. The Tip Balloons are intended to help familiarize you with Able2Extract as you use the program. After you become familiar with how the program works, you may wish to deactivate the Tip Balloons.

Shortcuts


Keys

F4

Sample Tip Balloon:



About Able2Extract Professional...

This command opens a product information dialog that shows version number of your copy of Able2Extract Professional and copyright notices.