PDF Creation Options... (View menu)

Note: The changes made to these options will affect all PDF documents – as such, particular changes made for a certain PDF document may need to be changed for subsequently created PDF documents.

When creating a PDF file in Able2Extract, users can set and specify different PDF creation options. These can be accessed through the PDF Creation Options... dialog:

General Tab

The General tab contains items such as PDF Compatibility and Author that may be appropriate to set as a global default for all created PDF documents, and other items, such as Title, Author, Subject and Keywords, which may be appropriate to determine on a case-by-case basis.

If settings are changed for Title, Subject and Keywords, the user should keep in mind the fact that these may not be appropriate for subsequent PDF documents.

Security Tab

The Security tab allows users to specify the level of security for the PDF files being created. Checking the Secure PDF box will give users options to apply a User or Owner password.

Applying an Owner password enables users to add file permissions that can either restrict or allow users to print, copy content, modify the document and add comments.

Permissions can also be specified for low-resolution printing and more specialized tasks such as copying content for accessibility, filling in forms and assemblying the document.

Compression Tab

The Compression tab contains three image-based compression groupings. For each image style, the user may select from the four sample methods of Downsample (Off, Average, Subsample, Bicubic) and five alternatives for Compression (Off, Automatic, JPEG, ZIP LZW). The Quality setting is only applicable for Color and Grayscale images when compression is set to JPEG.

The user also has the option to Compress Text. The default setting for text compression is to be selected.

Fonts and Colors Tab

The color options refer to standard color handling algorithms and methods. In most cases, the user will not have to change these advanced settings.

The user may chose whether to Embed All Fonts or to select Subset Fonts when the percentage of characters used is less than a predefined percentage. The Font options are based on Adobe PDF specifications.

MS Office Tab

Note: These options are not available for PDFs created through the Able2Extract Printer or on Mac OS X or Linux versions of Able2Extract.

The Word/Excel tab provides basic settings for users that apply only to Word and Excel documents.

The user can select whether to retain Hyperlinks, Bookmarks and Comments in Word or Excel if they exist in the source document being converted.

For Excel, the user can specify whether to create the PDF based on the current work sheet or the First worksheet or whether to create based on the entire workbook.

View Tab

The View tab contains a series of options for the PDF Viewer Preferences. Users can choose to:

  • hide the toolbar
  • hide the menu bar
  • hide the window user interface
  • resize the window to fit first page size
  • center the viewer window
  • display the document title
  • specify the page mode

The Viewer Preferences listed in the View tab are based on Adobe PDF specifications.

Page Layout also refers to a viewing style preference. Users can select from four options for their page layout preference.

The Start with frame allows the user to specify the default page to display when a PDF file is opened. The Zoom mode item in the display allows the user to specify the zoom status to be displayed when opening PDF files.

Restore Standard (button)

The Restore Standard button restores all settings to what they were when the program was installed on the computer first time.

Set as Default (button)

The Set As Default button saves all current settings from the Options dialog into the Registry.

Load from File... (button)

The Load from File... button opens a previously saved file of PDF creation settings and automatically applies them to the current document being converted to PDF.

Save to File... (button)

The Save to File... button allows users to save the selected PDF Creation Options to a file which can later be applied to other PDF files you create.