{"id":9036,"date":"2019-02-04T15:29:31","date_gmt":"2019-02-04T15:29:31","guid":{"rendered":"https:\/\/www.investintech.com\/resources\/blog\/?p=9036"},"modified":"2021-12-24T15:56:36","modified_gmt":"2021-12-24T15:56:36","slug":"how-to-extract-pdf-tables-to-excel-with-precision","status":"publish","type":"post","link":"https:\/\/www.investintech.com\/resources\/blog\/archives\/9036-how-to-extract-pdf-tables-to-excel-with-precision.html","title":{"rendered":"How to Extract PDF Tables to Excel with Precision"},"content":{"rendered":"\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"640\" height=\"391\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/Computer-Excel-Spreadsheet.jpg\" alt=\"extract PDF tables to Excel\" class=\"wp-image-9037\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/Computer-Excel-Spreadsheet.jpg 640w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/Computer-Excel-Spreadsheet-300x183.jpg 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/figure><\/div>\n\n\n\n<p>Converting PDF to Excel is always a tedious task. With the large amount of rows and columns of data you have at your fingertips, the ability to work efficiently with your tables is important. <\/p>\n\n\n\n<p>The custom PDF to Excel feature, as you well know, is aimed at giving you a user friendly way to gain as much control over the data conversion as possible. <\/p>\n\n\n\n<p>You learned about Able2Extract\u2019s Smart and <a href=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/9018-how-to-batch-convert-pdf-to-excel-with-ai-technology-master-templates-part-2.html\">Master templates feature<\/a> last week, which helps the software to automatically identify and select specific table structures for quicker conversions into Excel. <\/p>\n\n\n\n<p>Well, this week we\u2019re going to unpack three other custom PDF to Excel features: Find Similar, Review Tables, and Show Highlights. <\/p>\n\n\n\n<p>All three of these features further complement and assist the way in which you interact, navigate, and view selected table structures and the data which they contain.<\/p>\n\n\n\n<!--more-->\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Find Similar (PDF Table Search)<\/strong><\/h2>\n\n\n\n<p>The <strong>Find Similar<\/strong> feature is the first on our list and is located in the Tables section of the custom Excel panel. <\/p>\n\n\n\n<p>If you have a multipage PDF containing several tables with the same structure which you want to convert to Excel and nothing else, this feature can extract just those specific tables.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"745\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Table-Search-1024x745.jpg\" alt=\"PDF table search Able2Extract 14\" class=\"wp-image-9038\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Table-Search-1024x745.jpg 1024w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Table-Search-300x218.jpg 300w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Table-Search-768x559.jpg 768w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Table-Search.jpg 1312w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n\n<p>To do that:<\/p>\n\n\n\n<p><strong>1)<\/strong> Open your PDF and select some area representing the table, <\/p>\n\n\n\n<p><strong>2)<\/strong> Convert to Excel by clicking on the Excel icon on the Command toolbar and select <strong>Custom<\/strong> (see the Image).<\/p>\n\n\n\n<p><strong>3) <\/strong>Click on the <strong>Find Similar <\/strong>button on the Custom Excel panel and click on the table selected earlier. <\/p>\n\n\n\n<p><strong>4) <\/strong>After the search, press the <strong>Convert<\/strong> button. All tables that are structured similar to the table you specified &nbsp;will be converted to Excel.<\/p>\n\n\n\n<p>Currently the feature covers only some basic cases; the search engine will be improved in future versions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Review PDF Tables<\/strong><\/h2>\n\n\n\n<p>Just as its name implies, this feature lets you review the PDF tables associated with a named table structure in an easy way. It can be found under the <strong>Named Table Structures<\/strong> section in the custom Excel panel.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"253\" height=\"75\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/review-tables.png\" alt=\"review tables in PDF\" class=\"wp-image-9044\"\/><\/figure><\/div>\n\n\n\n<p>Clicking on the <strong>Review Tables\u2026<\/strong> button will open the dialog below: &nbsp;<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"558\" height=\"356\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Review-Named-Tables.png\" alt=\"review PDF tables dialog\" class=\"wp-image-9040\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Review-Named-Tables.png 558w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Review-Named-Tables-300x191.png 300w\" sizes=\"auto, (max-width: 558px) 100vw, 558px\" \/><\/figure><\/div>\n\n\n\n<p>Here you\u2019ll get an overview of all the selected tables in your PDF. The <strong>Named Table Structures<\/strong> window on the left lists all the named table structures you created in the document.<\/p>\n\n\n\n<p>The<strong> Tables<\/strong> section next to it on the right displays all the tables that are associated with a specific Named Table Structure. You get the exact location of the table by page range and by the order of its appearance on the page starting from the top.<\/p>\n\n\n\n<p>By selecting the Named Table Structure and then the table itself from the list, you can do a couple of things. First, you can go to that table directly by clicking on the <strong>Go To\u2026<\/strong> button.<strong> <\/strong>Second, you can directly delete a selected table. Simply select the table and click on the <strong>Delete<\/strong> button and then click on <strong>OK<\/strong>. By using this feature, you can navigate and interact with your tables more effectively than before. &nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Show Selection<\/strong><\/h2>\n\n\n\n<p>One of the main calling cards about our <a href=\"https:\/\/www.investintech.com\/pdf-to-excel\/\">PDF to Excel<\/a> feature is selecting the data you want to convert. However, that doesn\u2019t mean you always need to see what you\u2019ve selected. In some cases, the highlighted lines of text may be distracting, confusing, or not needed at all.<\/p>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Show-Selection-On-1024x546.png\" alt=\"show selection\" class=\"wp-image-9041\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Show-Selection-On-1024x546.png 1024w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Show-Selection-On-300x160.png 300w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Show-Selection-On-768x410.png 768w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2019\/02\/A2E14-Show-Selection-On.png 1170w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n\n<p>You can check &nbsp;or uncheck the<strong> Show Selection<\/strong> box at the bottom of the custom Excel panel to toggle the selection highlights on and off. Don\u2019t worry. This won\u2019t deselect your table content. You can still see your data selections and customizations in the Preview Panel below. This is just one other added convenience that lets you work with tabular data selections the way you need to.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Take PDF to Excel Conversions To The Next Level!<\/strong><\/h2>\n\n\n\n<p>Using these features in conjunction with one another stack up to a pretty efficient conversion process. Whether you\u2019re converting three tables or fifteen, you can manipulate and sift through your tabular data more efficiently than ever before.<\/p>\n\n\n\n<p>How do you normally handle PDF tables? Ever try it the <a href=\"https:\/\/www.investintech.com\/prod_downloadsa2e.htm\">Able2Extract<\/a> way? <br><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Converting PDF to Excel is always a tedious task. With the large amount of rows and columns of data you have at your fingertips, the ability to work efficiently with your tables is important. The custom PDF to Excel feature, as you well know, is aimed at giving you a user friendly way to gain &#8230; <a title=\"How to Extract PDF Tables to Excel with Precision\" class=\"read-more\" href=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/9036-how-to-extract-pdf-tables-to-excel-with-precision.html\" aria-label=\"More on How to Extract PDF Tables to Excel with Precision\">Continue reading \u2192<\/a><\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[16],"tags":[135,85],"class_list":["post-9036","post","type-post","status-publish","format-standard","hentry","category-investintech-tips","tag-pdf-conversion","tag-pdf-to-excel"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Extract PDF Tables to Excel with Precision<\/title>\n<meta name=\"description\" content=\"Convert PDF to Excel accurately by using Able2Extract&#039;s PDF table features. 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