{"id":8192,"date":"2018-06-12T15:23:11","date_gmt":"2018-06-12T15:23:11","guid":{"rendered":"https:\/\/www.investintech.com\/resources\/blog\/?p=8192"},"modified":"2019-07-05T10:01:36","modified_gmt":"2019-07-05T10:01:36","slug":"help-choosing-pdf-software","status":"publish","type":"post","link":"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html","title":{"rendered":"4 Things to Consider Before Choosing a PDF Software"},"content":{"rendered":"<p><a href=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8193\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace.png\" alt=\"List of things to consider before picking a PDF solution for the Office\" width=\"1200\" height=\"675\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace.png 1200w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace-300x169.png 300w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace-768x432.png 768w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace-1024x576.png 1024w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">The day has finally come. You\u2019ve come to terms with the fact that your office document workflow requires a complete overhaul. But how do you do it? How do you take it to the next level? Start by incorporating a professional PDF solution in your day-to-day work, obviously. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sounds good on paper<\/span><span style=\"font-weight: 400;\">,<\/span><span style=\"font-weight: 400;\"> but there is one issue. Picking any piece of software <\/span><span style=\"font-weight: 400;\">that will be<\/span><span style=\"font-weight: 400;\"> vital for your business operations can be a true nightmare, let alone a <\/span><a href=\"https:\/\/www.investintech.com\/prod_a2e.htm\"><span style=\"font-weight: 400;\">PDF solution<\/span><\/a><span style=\"font-weight: 400;\"> that will digitize <\/span><span style=\"font-weight: 400;\">all of<\/span><span style=\"font-weight: 400;\"> your company\u2019s paperwork and change the way you manage electronic documents. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Should you go for the cheapest or the most expensive solution or the one packed with the most features? With so many different solutions to choose from you can easily get distracted and end up with a poor choice. Let us tell you<\/span><span style=\"font-weight: 400;\">&#8212;<\/span><span style=\"font-weight: 400;\"> there is no right answer. To choose the perfect one, you need to know exactly what to look for in a PDF tool.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The fact that you\u2019re reading this article means that you haven\u2019t 100% figured that part out just yet. Don\u2019t worry. We\u2019re here to help. We\u2019ve rounded up four things you should consider before taking the plunge that will, hopefully, get you closer to the decision. Let\u2019s jump right into it.<\/span><\/p>\n<p><!--more--><\/p>\n<h2><b>1) The Need<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">First thin<\/span><span style=\"font-weight: 400;\">g\u2019s<\/span><span style=\"font-weight: 400;\"> first, before you start digging deeper to find the perfect solution, you should re-evaluate if your workplace really needs a PDF softwa<\/span><span style=\"font-weight: 400;\">re tool <\/span><span style=\"font-weight: 400;\">to fill in the gaps. Ask yourself these questions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Do you work in an industry heavily reliant on PDF documents? <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Do you often receive PDF documents from your colleagues and clients?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Do you and your colleagues need to do more with PDF files than mere viewing? <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Did you at any point h<\/span><span style=\"font-weight: 400;\">ave to retype any PDF content into<\/span><span style=\"font-weight: 400;\"> MS Word or Excel? <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If the answer to all of the questions above is No, then your PDF workflow probably doesn\u2019t require any professional PDF software whatsoever. However, the<\/span> <a href=\"https:\/\/en.wikipedia.org\/wiki\/PDF\" target=\"_blank\" rel=\"nofollow\"><span style=\"font-weight: 400;\">PDF<\/span><\/a> <span style=\"font-weight: 400;\">format is the de facto standard for storing and sharing important business information, and sooner or <\/span><span style=\"font-weight: 400;\">later you might answer Yes to one or all of those questions. <\/span><\/p>\n<p><a href=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Need.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8194\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Need.png\" alt=\"Questioning the need for PDF software\" width=\"640\" height=\"426\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Need.png 640w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Need-300x200.png 300w\" sizes=\"auto, (max-width: 640px) 100vw, 640px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">On the other hand, if your answers are mostly Yes, then your office could definitely use some help from a dedicated PDF software solution that can perform all sorts of operations. You\u2019ll agree that nothing throws a wrench into the works like not having the proper tool for the job when you need it. Moving on to the next point on our list.<\/span><\/p>\n<h2><b>2) The Type<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">You\u2019ve acknowledged that your business is in need of some major PDF software, now what? The next step is to figure out what type of PDF software will get you the best results. It may seem that all of the options offer more or less same functionalities, but that is not the case. There is much more to it than <\/span><span style=\"font-weight: 400;\">it<\/span><span style=\"font-weight: 400;\"> meets the eyes. To get to the bottom of this, you need to analyze your PDF workflow and get a good understanding of it. Answer these questions: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Does your work require you to extract PDF data to a different file format and further process it? <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Do you often have to <\/span><a href=\"https:\/\/www.investintech.com\/editpdf\"><span style=\"font-weight: 400;\">edit PDF<\/span><\/a><span style=\"font-weight: 400;\"> content?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are you working with PDF documents that contain privileged (confidential) business information?<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Depending on your answers, you\u2019ll get a good idea of what kind of PDF software your business needs. Of course, this will largely depend on the industry you\u2019re in and how you work with PDF files.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you often need to transfer the data from PDF to another file format, then you need to look specifically<\/span> <span style=\"font-weight: 400;\">into PDF converter solutions. Likewise, if you deal with PDFs that require modifying such as <\/span><a href=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/7774-create-fill-pdf-forms.html\"><span style=\"font-weight: 400;\">creating and filling interactive forms<\/span><\/a><span style=\"font-weight: 400;\"> or a adding signature, then a professional PDF editor is the one to look for. Finally, if your PDF workflow is not concentrated around a single functi<\/span><span style=\"font-weight: 400;\">onality such as PDF conversion or editing, it might be wise to go with a solution that offers a complete set of PDF features under one roo<\/span><span style=\"font-weight: 400;\">f.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Now that you know what type of PDF software you need, it\u2019s time to move on to the most important point on our list.<\/span><\/p>\n<h2><b>3) The Features<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Okay, so you\u2019ve analyzed your PDF workflow, and you and your team came to a conclusion on the type of PDF software you need. Whether it\u2019s PDF conversion or editing software, your work isn\u2019t done yet. You have to further disassemble your PDF workflow in order to end up with a solution that has all the functionalities you need. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">You should look for specific features that will match your PDF needs the best. For instance, if your work consists of collecting survey data with interactive forms, you need a PDF editor that can not only fill them but create and edit PDF forms, as well. Likewise, if you need a <a href=\"https:\/\/www.investintech.com\/\">PDF converter<\/a>, you probably don\u2019t convert PDF files to every file format there is. Mostly, you\u2019ll convert either to Word or Excel, so you need a PDF tool that has both of those functionalities.<\/span><\/p>\n<p><a href=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Features.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-8195\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Features.png\" alt=\"List of features to look in a PDF software tool\" width=\"1280\" height=\"848\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Features.png 1280w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Features-300x199.png 300w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Features-768x509.png 768w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/The-Features-1024x678.png 1024w\" sizes=\"auto, (max-width: 1280px) 100vw, 1280px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Bottom line, you need to know which features are important for your business process. After you acknowledge that, make a list of solutions that made the cut and test each and every one of the solutions to see how it goes up against your PDF tasks. <\/span><\/p>\n<h2><b>4) The Price<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Of course, we didn\u2019t forget about the price. The price is probably on the same level of importance as the features. Like for any other piece of software out there, the price of a PDF software is one of the leading factors that will affect the purchase decision. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is especially true if you work in an organization with thousands of people and you need to get a bulk of licenses. You don&#8217;t want to break the bank and jeopardize the stability of your business. Take the time to figure out what you\u2019re willing to pay and adjust your purchase volume accordingly. Also, reach out to different vendors and check if they offer special licensing agreements and discounts. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, if the software fits your PDF workflow needs like a glove but costs a bit more, you shouldn\u2019t compromise too much. A good piece of software always pays off in the long run. <\/span><\/p>\n<h2><b>Finding the Perfect One <\/b><\/h2>\n<p><span style=\"font-weight: 400;\">This is by no means an easy task. As you can see there are a lot of variables to consider, starting with the industry you\u2019re in, your needs, and so on. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">A good starting point is to sit down with your team and go through the things we\u2019ve listed above. Afterwards, make a list of solutions that match your criteria. From there, go through the list once again, weigh in on the pros and cons, and trim it down to 3 picks. Finally, get the trial version of each software and put it to the test in real life business scenarios and see how they perform against one another. By the time the trial periods end, you should have a clear idea of the one you should go with. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">While you\u2019re here, how about you give Able2Extract Professional a try? Able2Extract offers a variety of features most business professionals find useful. The best part is that you can test it out free for 7 days, no strings attached. Download the tr<\/span><span style=\"font-weight: 400;\">ial version <\/span><a href=\"https:\/\/www.investintech.com\/prod_downloadsa2e.htm\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">We hope this article helps you make an informed choice. If you need additional help, feel free to drop us a comment in the section below and we\u2019ll help you out. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The day has finally come. You\u2019ve come to terms with the fact that your office document workflow requires a complete overhaul. But how do you do it? How do you take it to the next level? Start by incorporating a professional PDF solution in your day-to-day work, obviously. Sounds good on paper, but there is &#8230; <a title=\"4 Things to Consider Before Choosing a PDF Software\" class=\"read-more\" href=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html\" aria-label=\"More on 4 Things to Consider Before Choosing a PDF Software\">Continue reading \u2192<\/a><\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[16,332],"tags":[50,265,240,267,39,98,59,239],"class_list":["post-8192","post","type-post","status-publish","format-standard","hentry","category-investintech-tips","category-tech-tips-tutorials","tag-able2extract","tag-able2extract-professional","tag-business","tag-document-management","tag-productivity","tag-technology","tag-tips","tag-work-productivity"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>4 Things to Consider Before Choosing a PDF Software<\/title>\n<meta name=\"description\" content=\"Thinking of boosting your office workflow with a PDF software solution? 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Here\u2019s a list of 4 things to consider prior to making the final decision.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html\" \/>\n<meta property=\"og:site_name\" content=\"PDF Blog | Investintech PDF Solutions\" \/>\n<meta property=\"article:published_time\" content=\"2018-06-12T15:23:11+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2019-07-05T10:01:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace.png\" \/>\n<meta name=\"author\" content=\"goranka\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@able2extract\" \/>\n<meta name=\"twitter:site\" content=\"@able2extract\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html\"},\"author\":{\"name\":\"goranka\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#\/schema\/person\/b62f30e5e357f36e69ff2b5f1ba865a1\"},\"headline\":\"4 Things to Consider Before Choosing a PDF Software\",\"datePublished\":\"2018-06-12T15:23:11+00:00\",\"dateModified\":\"2019-07-05T10:01:36+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html\"},\"wordCount\":1294,\"publisher\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace.png\",\"keywords\":[\"Able2Extract\",\"Able2Extract Professional\",\"business\",\"Document Management\",\"productivity\",\"technology\",\"tips\",\"work productivity\"],\"articleSection\":[\"Investintech Tips\",\"Tech Tips and Tutorials\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html\",\"url\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html\",\"name\":\"4 Things to Consider Before Choosing a PDF Software\",\"isPartOf\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/8192-help-choosing-pdf-software.html#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2018\/06\/Picking-A-PDF-Software-For-Workplace.png\",\"datePublished\":\"2018-06-12T15:23:11+00:00\",\"dateModified\":\"2019-07-05T10:01:36+00:00\",\"description\":\"Thinking of boosting your office workflow with a PDF software solution? 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