{"id":6503,"date":"2016-11-04T16:20:46","date_gmt":"2016-11-04T16:20:46","guid":{"rendered":"https:\/\/www.investintech.com\/resources\/blog\/?p=6503"},"modified":"2019-08-22T10:13:49","modified_gmt":"2019-08-22T10:13:49","slug":"paperless-aiim-world-paper-free-day","status":"publish","type":"post","link":"https:\/\/www.investintech.com\/resources\/blog\/archives\/6503-paperless-aiim-world-paper-free-day.html","title":{"rendered":"Tips To Going Paperless On AIIM\u2019s World Paper Free Day"},"content":{"rendered":"

\"Shredding<\/a><\/p>\n

It\u2019s no mystery that we\u2019re all about making your paperless transition easier. Regardless of your usual paper-based habits, businesses are increasingly adopting the practice. This slow acceptance and office-changing trend is making a nearly completely digital office more realistic.<\/p>\n

Every small step towards a paperless workplace counts, and people are going about it at their own pace. Yet with today being World Paper Free Day<\/a>, an AIIM initiative that tries to get people and businesses to go\u00a0paperless for one\u00a0day,<\/strong><\/em> there\u2019s no time like the present to practice one full day without paper!<\/p>\n

So we\u2019re taking a quick, light hearted look at where you stand as a paper free advocate, and offering up a few strategies to help you take it one step further to working smarter, more efficiently in the workplace today.<\/p>\n

Here’s what you can do if….<\/p>\n

You Still Use Scratchpads, Notebooks & Agendas<\/strong><\/h2>\n

Most of you may still using notepads, notebooks and agendas, and that\u2019s understandable. You\u2019re more comfortable with pen and paper. It feels more natural to you than typing on a screen. We get it. \u00a0But keep in mind that comfort zones can be a disadvantage, and investing over 75% of your work in hard copy ways can make it difficult to go paper free.<\/p>\n

For today, take baby steps. For example, to get into the habit of digitizing your schedule, start small by scheduling certain things, like face-to-face meetings or meals in Google Calendar<\/a>. Or try integrating a few tools into your brainstorming sessions like mind mapping tools<\/a>. Even project management tools like Trello<\/a>\u00a0is simple yet powerful enought to keep your task lists organized and up to date with your team or meeting objectives.<\/p>\n

You\u2019re Using Sticky Notes And Loving It<\/strong><\/h2>\n

If you\u2019re using sticky notes, you\u2019re on the path towards being paperless\u2014you don\u2019t use entire sheets of paper or spend too much time in notebooks. A scant piece of paper is all that\u2019s needed.\u00a0 While you\u2019re on your way, there\u2019s still the issue of getting you to do it digitally.<\/p>\n

An easy way to turn this into a paperless habit? If you\u2019re on a computer, you may as well use your browser. Try quick tricks like turning Chrome into a notepad<\/a> or creating a Google Doc from your browser toolbar<\/a> and give yourself access to a digital note with a single click. Also, consider using Sticky Notes on Windows 10 or Notes on Mac straight from the desktop itself. \u00a0Now\u2019s the time to use those apps, if you haven’t been doing so already.<\/p>\n

You Take Pictures When You Don\u2019t Have A Pen<\/strong><\/h2>\n

A picture says a thousand words, and over time a quick digital snap can save you just as many pieces of paper. We wouldn\u2019t be surprised if you\u2019re already taking pictures of information and documents with your phone\u00a0when there’s no pen or paper to be had. And that\u2019s great! It\u2019s an effective, yet simple method for jotting things down.<\/p>\n

Quite obviously, this also comes in handy at the office.\u00a0 For instance, if you want a few hard copy documents on file and don\u2019t have access to a scanner, get a scanning app on your phone. Evernote Scannable<\/a>, for instance, is convenient and works on your iPhone and iPad. For Android, try CamScanner<\/a>. Both have great features to work with any type of document you scan into digital form.<\/p>\n

You Work At A Desktop Computer<\/strong><\/h2>\n

You practically have no paper to work with whatsoever. Your work is all within MS Word, MS Excel or some digital file format, which are primarily on your computer. You have everything at your disposal, yet there are times when printing up a document is tempting.\u00a0 Trust us. We’ve been there before.<\/p>\n

As a digital worker, you can come across PDF documents that require either conversion, editing or minor modifications. \u00a0So consider the tools you use.\u00a0 For instance, you may want to set up a document management system complete with an all-around PDF converter tool<\/a> to keep your work going smoothly no matter what the task.<\/p>\n

You\u2019re Mobile, Work Remotely And Completely In The Cloud \u00a0<\/strong><\/h2>\n

You\u2019re more paper-free friendly than you realize! Almost all your work is\u00a0stored online, shared digitally, and being mobile, well, that means gadgets are your main tool for working with documents. \u00a0The one obstacle that may draw you back to paper is the limited tasks you can perform with light weight tools. If you\u2019re working on a netbook or tablet, web-based tools and apps are your best bet to getting things done.<\/p>\n

For this, try curating a good list of online go-to tools. For example, when you have a PDF, there are a few that let you perform PDF tasks in a web browser<\/a>, no software needed. \u00a0Also, ensure that you have a way to work with and access your cloud accounts effectively. They\u2019re your main document hubs, so they’re essential to your work.<\/p>\n

One last trick? Use the speech-to-text<\/a> feature on both Android and iPhones for dictations. It\u2019s a convenient mobile alternative to pulling out a notepad. Your keyboard, when activated in any app, will usually have a microphone icon. Tap on that, start talking and you\u2019re good to go.<\/p>\n

How are you going paper free today?<\/p>\n","protected":false},"excerpt":{"rendered":"

It\u2019s no mystery that we\u2019re all about making your paperless transition easier. Regardless of your usual paper-based habits, businesses are increasingly adopting the practice. This slow acceptance and office-changing trend is making a nearly completely digital office more realistic. Every small step towards a paperless workplace counts, and people are going about it at their … Continue reading \u2192<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[267,176,287,32,39,205,59,34,200],"class_list":["post-6503","post","type-post","status-publish","format-standard","hentry","category-3-diversions","tag-document-management","tag-mobile-productivity","tag-paperless-office","tag-pdf-file","tag-productivity","tag-resources","tag-tips","tag-web-tools","tag-workplace"],"yoast_head":"\nTips To Going Paperless On AIIM\u2019s World Paper Free Day<\/title>\n<meta name=\"description\" content=\"It\u2019s World Paper Free Day and we\u2019re helping you and your company go paperless today. 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