{"id":6422,"date":"2016-09-26T17:04:41","date_gmt":"2016-09-26T17:04:41","guid":{"rendered":"https:\/\/www.investintech.com\/resources\/blog\/?p=6422"},"modified":"2019-09-11T10:18:12","modified_gmt":"2019-09-11T10:18:12","slug":"how-to-password-protect-a-pdf-guide","status":"publish","type":"post","link":"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html","title":{"rendered":"How to Password Protect a PDF (Step-By-Step Guide for 2016)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Right now, there are more than <\/span><span style=\"font-weight: 400;\">2.4 billion PDF documents<\/span><span style=\"font-weight: 400;\"> roaming the world wide web.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This means that we are slowly, but surely heading towards a major digital milestone&#8211; one PDF per person. However, as \u00a0the PDF gets closer and closer to this superstardom status, it means we need to take our document security seriously and take charge of who gets to see our information. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">When you password protect a PDF, you are in full control. You are the puppet master of that document and you decide who gets permission to view, edit and manipulate your work. Do not mistake that with being selfish.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There is a justified reason why people of all professions should consider encrypting PDF documents when transferring important files.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, an accountant may often correspond with his or her clients via email. If there\u2019s an unprotected report in that communication, and it contains particularly sensitive information then it\u2019s at huge risk of being stolen or misplaced. And that\u2019s why it\u2019s always smart to password protect your PDF. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">The big question is: how do we go about it? <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Well, it all comes down to your workflow. We brainstormed some common scenarios when you\u2019d want to perform this particular task:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You want create a password protected PDF from other file formats<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">You have a ready PDF that you just need to encrypt and save<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Let\u2019s go to work.<\/span><\/p>\n<h2><strong>Creating Encrypted PDFs From Other File Formats<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">We\u2019re starting with the most common way of encrypting PDF files and we\u2019re going to walk you through two options: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Create an encrypted PDF straight from MS Office (does not work with MS Excel)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Create an encrypted PDF document using a PDF creation software (works with all file formats)<\/span><\/li>\n<\/ul>\n<h3><strong>Creating Encrypted PDF Straight From MS Office<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">If you need to password protect an Excel document while printing it to PDF, then go to the next chapter where we discuss that particular task. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you would like to print a Word document to PDF and add password protection, then just follow the steps below:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">1) Go to File &gt; Export<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6428 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Export-PDF.png\" alt=\"Exporting PDF MS Word\" width=\"716\" height=\"486\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Export-PDF.png 716w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Export-PDF-300x204.png 300w\" sizes=\"auto, (max-width: 716px) 100vw, 716px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">2) Create PDF\/XPS document<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6427 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Create-PDF.png\" alt=\"Create PDF In MS Word\" width=\"621\" height=\"466\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Create-PDF.png 621w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Create-PDF-300x225.png 300w\" sizes=\"auto, (max-width: 621px) 100vw, 621px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">3) Click on Options<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6430 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Word-PDF-Publishing-Options.png\" alt=\"PDF Creation Options In MS Word\" width=\"622\" height=\"361\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Word-PDF-Publishing-Options.png 622w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Word-PDF-Publishing-Options-300x174.png 300w\" sizes=\"auto, (max-width: 622px) 100vw, 622px\" \/><\/p>\n<p>4) \u00a0<span style=\"font-weight: 400;\">Check \u201cEncrypt the document with a password\u201d<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6433 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Password-Encryption.png\" alt=\"MS Password Encryption Option \" width=\"622\" height=\"363\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Password-Encryption.png 622w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Password-Encryption-300x175.png 300w\" sizes=\"auto, (max-width: 622px) 100vw, 622px\" \/><\/p>\n<p>5)\u00a0<span style=\"font-weight: 400;\">Enter the password and hit OK<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6429 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Word-PDF-Encryption-Options.png\" alt=\"Encrypting PDFs In MS Word\" width=\"623\" height=\"362\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Word-PDF-Encryption-Options.png 623w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Word-PDF-Encryption-Options-300x174.png 300w\" sizes=\"auto, (max-width: 623px) 100vw, 623px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Job done. You\u2018ve now successfully created a password protected PDF out of MS Word. But what about other file formats?<\/span><\/p>\n<h3><strong>Creating Encrypted PDF Documents Using PDF Creation Software<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">You can use a variety of PDF creation software to print an encrypted PDF document from other applications. For this tutorial we are going to use our very own Able2Extract. You can <\/span><a href=\"https:\/\/www.investintech.com\/prod_downloadsa2e.htm\"><span style=\"font-weight: 400;\">download the free trial<\/span><\/a><span style=\"font-weight: 400;\"> and follow along: <\/span><\/p>\n<p>1)\u00a0<span style=\"font-weight: 400;\">Open Able2Extract and go to View &gt;PDF Creation Options<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6432 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-PDF-Creation-Options.png\" alt=\"Accessing Able2Extract PDF Creation Options\" width=\"624\" height=\"380\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-PDF-Creation-Options.png 624w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-PDF-Creation-Options-300x183.png 300w\" sizes=\"auto, (max-width: 624px) 100vw, 624px\" \/><\/p>\n<p>2)\u00a0<span style=\"font-weight: 400;\">Security &gt; Check the Secure PDF and enter the User and Owner names. The \u00a0<\/span><b>User<\/b><span style=\"font-weight: 400;\"> field<\/span> <span style=\"font-weight: 400;\">will be <\/span><i><span style=\"font-weight: 400;\">your<\/span><\/i><span style=\"font-weight: 400;\"> password. Set up the desired permissions and click OK.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6424 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-PDF-Security.png\" alt=\"PDF Security Dialog\" width=\"499\" height=\"467\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-PDF-Security.png 499w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-PDF-Security-300x281.png 300w\" sizes=\"auto, (max-width: 499px) 100vw, 499px\" \/><\/p>\n<p>3)\u00a0<span style=\"font-weight: 400;\">Go to Create PDF &gt; open your file (you can create PDF out of all printable formats)<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6431 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Create-PDF-Icon.png\" alt=\"Selecting Able2Extract Create PDF Icon \" width=\"624\" height=\"431\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Create-PDF-Icon.png 624w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Create-PDF-Icon-300x207.png 300w\" sizes=\"auto, (max-width: 624px) 100vw, 624px\" \/><\/p>\n<p>4)\u00a0<span style=\"font-weight: 400;\">The tool will print your file to PDF and automatically apply the security settings you just added.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6425 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Printing-PDF-Progress.png\" alt=\"Able2Extract PDF Creation Progress Bar\" width=\"623\" height=\"375\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Printing-PDF-Progress.png 623w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Printing-PDF-Progress-300x181.png 300w\" sizes=\"auto, (max-width: 623px) 100vw, 623px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">The only thing remaining is to save it back to PDF and you\u2019re done. Everything clear? Let\u2019s move on to the next part. <\/span><\/p>\n<h2><strong>Adding Password to an Existing PDF<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">You can add a password to an existing PDF in a variety of ways, but the main choice you will have to make is whether you\u2019re going to do it on your desktop or online. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">I would suggest sticking to your desktop when working with bigger documents and possibly using an online tool if you\u2019re handling a PDF with a smaller file size. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, there\u2019s no escaping the fact that, whatever the size of your PDF file, you may be thinking of encrypting it. This further implies that document security is your utmost priority, which means that you should probably stick with a desktop tool. If you have already downloaded Able2Extract then this will also be a walk in the park.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">1) Open your unencrypted PDF in <\/span><a href=\"https:\/\/www.investintech.com\/prod_a2e.htm\"><span style=\"font-weight: 400;\">Able2Extract<\/span><\/a><span style=\"font-weight: 400;\">, select all and convert it to its corresponding format. If it\u2019s a PDF with textual \u00a0content \u00a0then convert it to Word, if not you can choose between the other file formats available.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-6426 size-full\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Selection-Conversion-Options.png\" alt=\"Selecting Able2Extract Conversion Selection Options\" width=\"623\" height=\"445\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Selection-Conversion-Options.png 623w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/Able2Extract-Selection-Conversion-Options-300x214.png 300w\" sizes=\"auto, (max-width: 623px) 100vw, 623px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">2) Your converted file will automatically open. Now, just follow the steps below to apply password protection from your MS Office application:<\/span><\/p>\n<p style=\"padding-left: 30px;\"><span style=\"font-weight: 400;\">a) Go to File &gt; Export<\/span><\/p>\n<p style=\"padding-left: 30px;\"><span style=\"font-weight: 400;\">b) Create PDF &gt; Options &gt; Encrypt the Document<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once again, if you\u2019re trying to create a PDF from Excel and add a password to it, \u00a0know that it can\u2019t be done in this way \u2014 go back to the part where we explain how to create a password protected PDF using software. <\/span><\/p>\n<h2><strong>BONUS: How to Add Password to a Scanned PDF File<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Once in awhile, we may come across with a scanned PDF document. What makes scanned PDFs so difficult to work with is that they are essentially images with a .pdf extension, so they can\u2019t be rendered by your regular file editing application. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">What we can do in such instances is use Able2Extract Professional, which has integrated OCR (Optical Character Recognition) technology. To apply password protection on a scanned PDF:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Open the PDF in <\/span><span style=\"font-weight: 400;\">Able2Extract Professional<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Convert the scanned document to your file format of choice<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Apply the password protection steps from the tutorials above<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">So, there you go guys, some actionable tips on how to secure your document and ensure that your work is traveling safely. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Did this tutorial help you? Share it and spread the love. Leave your questions in the comments below.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Right now, there are more than 2.4 billion PDF documents roaming the world wide web. This means that we are slowly, but surely heading towards a major digital milestone&#8211; one PDF per person. However, as \u00a0the PDF gets closer and closer to this superstardom status, it means we need to take our document security seriously &#8230; <a title=\"How to Password Protect a PDF (Step-By-Step Guide for 2016)\" class=\"read-more\" href=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html\" aria-label=\"More on How to Password Protect a PDF (Step-By-Step Guide for 2016)\">Continue reading \u2192<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[16,332],"tags":[267,69,19,32,65,122],"class_list":["post-6422","post","type-post","status-publish","format-standard","hentry","category-investintech-tips","category-tech-tips-tutorials","tag-document-management","tag-ms-word","tag-pdf-creation","tag-pdf-file","tag-security","tag-tutorial"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Password Protect a PDF (Step-By-Step Guide for 2016)<\/title>\n<meta name=\"description\" content=\"Detailed and complete tutorial on how to efficiently apply password protection to all sorts of PDF documents. 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Windows, Mac and Linux platforms included.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html\" \/>\n<meta property=\"og:site_name\" content=\"PDF Blog | Investintech PDF Solutions\" \/>\n<meta property=\"article:published_time\" content=\"2016-09-26T17:04:41+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2019-09-11T10:18:12+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Export-PDF.png\" \/>\n<meta name=\"author\" content=\"Reena\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@able2extract\" \/>\n<meta name=\"twitter:site\" content=\"@able2extract\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html\"},\"author\":{\"name\":\"Reena\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#\/schema\/person\/9d21ba7980d32dbd36069a4878f8e409\"},\"headline\":\"How to Password Protect a PDF (Step-By-Step Guide for 2016)\",\"datePublished\":\"2016-09-26T17:04:41+00:00\",\"dateModified\":\"2019-09-11T10:18:12+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html\"},\"wordCount\":948,\"publisher\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Export-PDF.png\",\"keywords\":[\"Document Management\",\"MS Word\",\"PDF creation\",\"pdf file\",\"security\",\"tutorial\"],\"articleSection\":[\"Investintech Tips\",\"Tech Tips and Tutorials\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html\",\"url\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html\",\"name\":\"How to Password Protect a PDF (Step-By-Step Guide for 2016)\",\"isPartOf\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/6422-how-to-password-protect-a-pdf-guide.html#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2016\/09\/MS-Word-Export-PDF.png\",\"datePublished\":\"2016-09-26T17:04:41+00:00\",\"dateModified\":\"2019-09-11T10:18:12+00:00\",\"description\":\"Detailed and complete tutorial on how to efficiently apply password protection to all sorts of PDF documents. 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