{"id":138,"date":"2009-02-25T18:38:49","date_gmt":"2009-02-25T18:38:49","guid":{"rendered":"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html"},"modified":"2021-01-12T16:30:27","modified_gmt":"2021-01-12T16:30:27","slug":"how-the-pdf-can-solve-7-problems","status":"publish","type":"post","link":"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html","title":{"rendered":"How The PDF Can Solve 7 Problems"},"content":{"rendered":"<p><!-- s9ymdb:82 --><!-- s9ymdb:82 --><!-- s9ymdb:82 --><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-7577\" src=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2009\/02\/pdfs.png\" alt=\"pdf problem solution\" width=\"200\" height=\"200\" srcset=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2009\/02\/pdfs.png 640w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2009\/02\/pdfs-150x150.png 150w, https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2009\/02\/pdfs-300x300.png 300w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/>The Adobe PDF format is extremely versatile. It&#8217;s a swiss army knife format that can help you out in a number of tight situations.<\/p>\n<p>But are you still asking just how versatile the PDF is and how that versatility can help you? Let\u2019s show you what the PDF can do.<\/p>\n<p>Here are 7 real-life problems you can solve with just this one format.<strong><br \/>\n<\/strong><\/p>\n<p><strong>Problem #1 \u2013 Data Security<\/strong><\/p>\n<p style=\"color: #0003ff;\"><em>I\u2019m worried about data being stolen from my computer or someone reading a file that they shouldn\u2019t. How can the PDF help me?<\/em><\/p>\n<p>Well <a href=\"https:\/\/www.investintech.com\/resources\/articles\/adobe-acrobat-alternative\/\">Adobe Acrobat<\/a> 9 has improved document security built right into it. So you don\u2019t need to worry about the secret company information getting into the wrong hands or the wrong eyes seeing it. It allows you to set a password for everything from opening to changing. You can control whether or not a document can be printed and even permanently remove specific information or meta information. You can even prevent files from copying, editing and commenting (according to the Adobe Acrobat website).<\/p>\n<p>Example Document types:<\/p>\n<ul>\n<li>Invoices<\/li>\n<li>Contracts and agreements<\/li>\n<li>Surveys and questionnaires<\/li>\n<li>HR forms and documents<\/li>\n<li>Strategic planning documents<\/li>\n<li>Design reviews<\/li>\n<li>Pharmaceutical submissions<\/li>\n<li>Government and military intelligence briefs<\/li>\n<\/ul>\n<p><strong>Problem #2 \u2013 Easy Collaboration and Editing<\/strong><!--more--><\/p>\n<p><em><span style=\"color: #0003ff;\">Sometimes I need other people to insert data or help with a document, but I can\u2019t always track what they\u2019ve done or see what it was before their changes.<\/span><\/em><\/p>\n<p>Since Adobe Acrobat 9 entire teams are now able to collaborate on one document and everyone has a voice. By putting a project in PDF format you can slipstream the review and approval processes so that everyone can quickly see the content, comment on and even approve it. To help with all of this you can even highlight changes made between versions so everyone can see EXACTLY what changed in real-time thanks to document view synchronizing.<\/p>\n<p>Here are some example document types:<\/p>\n<ul>\n<li>RFP submittals<\/li>\n<li>Invoicing<\/li>\n<li>Contracts and agreements<\/li>\n<li>Contract change orders<\/li>\n<li>Client presentations<\/li>\n<li>Design milestone reviews ?(ads, marketing collateral, product designs)<\/li>\n<li>Strategic plans<\/li>\n<li>Marketing plans<\/li>\n<li>Proposals<\/li>\n<\/ul>\n<p><strong>Problem #3 \u2013 Sharing Information<\/strong><\/p>\n<p style=\"color: #0003ff;\"><em>I\u2019ve got tons of things I need to show other people but I don\u2019t want to have ten different types of files.<\/em><\/p>\n<p>The great thing about the PDF is that you don\u2019t have to worry about that. PDFs can have nearly every other type of file embedded within them. You can make slide shows from images or presentation information. You can embed audio files and with Adobe Acrobat 9 you can convert many different file types to PDF.\u00a0 Now you can always be sure that what you want others to see is precisely what they see when they view your work.<\/p>\n<p>With Adobe Presenter, which is included in Adobe Acrobat 9 Pro Extended. It allows you to record a Powerpoint presentation including audio and video and save as a PDF.\u00a0 You can even convert web pages and Flash objects and import them into your PDFs. Most video formats can be converted to FLV giving you full video capabilities in all of your documents, without having to worry about what browser, audio or video player your colleagues might have. With PDF Portfolios you can keep various different documents and media files in their original format and still share them all in one document when needed.<\/p>\n<p><strong>Problem #4 \u2013 Very Specific Information<\/strong><\/p>\n<p style=\"color: #0003ff;\"><em>My work or study requires very technical or specific information and I need a document everyone can read.<\/em><\/p>\n<p><a href=\"https:\/\/www.investintech.com\/resources\/articles\/adobe-acrobat-alternative\/\">Adobe Acrobat<\/a> 9 now allows a wider variety of interaction and file types. For example it allows users to import and interact with geospatial files without any loss of metadata, coordinates and comments or changes. It even allows for measurements to be made. Need to show manufacturing specifications in a 3D format? No problem Adobe Acrobat 9 allows that as well and utilize 2D, vector, and raster files formats. You can even make measurements and create exploded views of the 3D items.<\/p>\n<p><strong>Problem #5 \u2013 Forms, Forms and More Forms<\/strong><\/p>\n<p style=\"color: #0003ff;\"><em>My work requires endless piles of forms to be created, changed, filled and filed\u2026 I need help!<\/em><\/p>\n<p>PDF is the perfect format for forms thanks to the new and improved Forms Wizard in Acrobat 9. You can create forms electronically or from pre-existing paper forms that you can scan in and modify. This can even be used to import documents from Word and spreadsheets from Excel. Acrobat 9 Pro Extended can even automatically recognize form fields for you and convert them to interactive forms fields.<\/p>\n<p><strong>Problem #6 \u2013 International, multi-industry<\/strong><\/p>\n<p><em><span style=\"color: #0003ff;\">I do business in multiple countries in private and public sectors including education and government<\/span>.<\/em><\/p>\n<p>According to Greg Pisocky, Business Development Manager at Adobe, \u201cThere&#8217;s not a federal agency that does not use PDF. Acrobat software and Adobe PDF are key technologies in some capacity at all branches and levels of government, the military and virtually every agency.&#8221;<\/p>\n<p>But you do business outside of America as well, India and Australia are just two other examples of national governments that have embraced the PDF format. Faculty, teachers, administration, staff and students all have access to the free Adobe Acrobat Reader, which means that no matter who you need to reach with your documents you have a fairly good chance that they will be able to use PDF.<\/p>\n<p><strong>Problem #7 \u2013 Teaching at all Levels<\/strong><\/p>\n<p style=\"color: #0003ff;\"><em>I teach and need students to be able to use the documents everywhere they go.<\/em><\/p>\n<p>The PDF format is universally accessible and students, parents and everyone in between has probably used it at work or school. So there\u2019s little possibility that your students don\u2019t know how to access it. Plus with the fact that nearly every house has at least one computer now there should be no trouble for them to receive the files in email or from the web.<\/p>\n<p>There\u2019s another benefit of the PDF format right there. They\u2019re generally small enough to se sent via email or served on the web. Most browsers have plugins that allow them to view the PDFs which means that most students probably won\u2019t even need to download or install a pieces of software since it is most likely on their computer already. Plus with the amazing versatility of the PDF they can be used for a variety of class types from arts to the sciences to computer-based courses.<\/p>\n<p>What other problems could the PDF help <em>you <\/em>solve?<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The Adobe PDF format is extremely versatile. It&#8217;s a swiss army knife format that can help you out in a number of tight situations. But are you still asking just how versatile the PDF is and how that versatility can help you? Let\u2019s show you what the PDF can do. Here are 7 real-life problems &#8230; <a title=\"How The PDF Can Solve 7 Problems\" class=\"read-more\" href=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html\" aria-label=\"More on How The PDF Can Solve 7 Problems\">Continue reading \u2192<\/a><\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[6],"tags":[67,240,241,23,77,32,51,65,59],"class_list":["post-138","post","type-post","status-publish","format-standard","hentry","category-3-diversions","tag-acrobat","tag-business","tag-collaboration","tag-edit-pdf","tag-education","tag-pdf-file","tag-pdf-forms","tag-security","tag-tips"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How The PDF Can Solve 7 Problems<\/title>\n<meta name=\"description\" content=\"There are a ton of issues which the PDF can resolve. From creating forms to keeping track of shared documents, you can find helpful uses for the PDF here.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How The PDF Can Solve 7 Problems\" \/>\n<meta property=\"og:description\" content=\"There are a ton of issues which the PDF can resolve. From creating forms to keeping track of shared documents, you can find helpful uses for the PDF here.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html\" \/>\n<meta property=\"og:site_name\" content=\"PDF Blog | Investintech PDF Solutions\" \/>\n<meta property=\"article:published_time\" content=\"2009-02-25T18:38:49+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2021-01-12T16:30:27+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2009\/02\/pdfs.png\" \/>\n<meta name=\"author\" content=\"Reena\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@able2extract\" \/>\n<meta name=\"twitter:site\" content=\"@able2extract\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html\"},\"author\":{\"name\":\"Reena\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#\/schema\/person\/9d21ba7980d32dbd36069a4878f8e409\"},\"headline\":\"How The PDF Can Solve 7 Problems\",\"datePublished\":\"2009-02-25T18:38:49+00:00\",\"dateModified\":\"2021-01-12T16:30:27+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html\"},\"wordCount\":1060,\"publisher\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2009\/02\/pdfs.png\",\"keywords\":[\"Adobe Acrobat\",\"business\",\"collaboration\",\"edit PDF\",\"education\",\"pdf file\",\"PDF forms\",\"security\",\"tips\"],\"articleSection\":[\"Diversions\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html\",\"url\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html\",\"name\":\"How The PDF Can Solve 7 Problems\",\"isPartOf\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html#primaryimage\"},\"image\":{\"@id\":\"https:\/\/www.investintech.com\/resources\/blog\/archives\/138-how-the-pdf-can-solve-7-problems.html#primaryimage\"},\"thumbnailUrl\":\"https:\/\/www.investintech.com\/resources\/blog\/wp-content\/uploads\/2009\/02\/pdfs.png\",\"datePublished\":\"2009-02-25T18:38:49+00:00\",\"dateModified\":\"2021-01-12T16:30:27+00:00\",\"description\":\"There are a ton of issues which the PDF can resolve. 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