The world of digital technology has been largely based on generating solutions for working within digital work frames. As there is a demand for performing proficient work with electronic files, solutions are developed to minimize user problems in workflows and increase productivity. One such solution is the PDF. The two major strengths of this format are universal compatibility across computing devices and platforms, and the ability to maintain content integrity.
Yet, while content integration is very important, the fact that PDFs are difficult to edit poses another question - how to work with non-editable PDF content? The problem was tackled as soon as the PDF came into use.
As a result, there are PDF solutions developed specifically for its manipulation. These tools now enable users to perform work on a PDF, such as extracting and assembling content or appending and securing a file. However, as efficient as these solutions are, other working dilemmas still persist.
Since PDF is the best format for archiving different types of documents: spreadsheet reports, presentations, photos and drawings, it’s not uncommon that at some point we need to go through our digital archive and dig up information that we need for a new project, or we simply need to share some data with other people.
In many cases and for different reasons, we’ll need to break up the original PDF file into smaller PDFs. Maybe we need to send a portion of the original file to another person, and instead of sending the entire PDF which is considerable in size, we’d rather split the PDF in smaller parts and send only those sections that the recipient needs.
Of course, what we could do is extract only the section that we need and convert it to a different, editable format. But, in situations where we only need to send information in a PDF format, without converting it into any other file type, splitting the original PDF seems to be the best and quickest choice.
So, when we need only selective material, splitting a PDF file according to content is a time-saving alternative to converting and reformatting. By doing so, we can also create more concise PDF documents that are ideal for viewing and scan reading.
Splitting PDFs is also a good way to achieve smaller and manageable sizes, freeing up more storage space and creating files that are faster to download and email. There are different tools that can split PDFs, free and commercial, online and desktop, depending on the user’s specific needs.
Though splitting a large PDF into smaller documents can come handy in many situations, as we’ve discussed, it is sometimes more convenient to first convert a PDF into an editable format, and then manipulate the output file according to our preferences. The reason for this is in the fact that sometimes we can’t split a PDF file exactly where we want to, in the middle of the page, a paragraph or a sentence.
In order to have freedom to divide the document into smaller parts exactly as we need, it is more appropriate to convert it with PDF conversion software, such as Investintech’s Able2Extract. The tool allows users to quickly and with only a few clicks convert a PDF into Word, Excel, PowerPoint and several other popular formats.
For example, if we want to turn our PDF file into MS Word, we will Open the PDF in Able2Extract, click on Select All to extract all its contents and then click on Word. The program will ask us to specify where we want to save the converted document and that is all we need to do.
An editable MS Word file will be much easier to break up into smaller files, because we can select exactly where we want to “split” the document. Afterwards we can use Able2Extract’s PDF Creator to convert these smaller files back into PDF form for better, long-term archiving.