Why Use PDF - A Backgrounder on PDFs Advantages and Disadvantages

Advantages:

Quickly and easily created

Struggling to meet every project deadline? Working to improve your document drafts? Striving to complete those file updates? The PDF is designed to keep up with today's fast-paced and highly demanding workload. Creating a PDF takes almost no time at all. Just a few clicks of the mouse and you'll be able to send out those document drafts, create electronic versions of your files, and still manage everything in between.

Securable

Worried about that all-too-important draft circulating around the office, among prying eyes, or worse yet, over the Internet? The ability to secure your PDFs can put you back in control over your work. Adding watermarks, encrypting data, using passwords - these capabilities are only the starting point in securing your PDFs. Depending on the material you are sending electronically, you can determine and decide on the best security measures that work for you.

Compact and able to compress large files

Imagine a room filled with filing cabinets. Imagine large files full of papers needed to be organized and archived. Now, imagine sending them over to an administrator. A filing clerk's nightmare? Not anymore. The PDF can make your job a lot easier. Imagine a single desk with a computer. Imagine file names to scan over, convert and click on. Now, imagine sending them via e-mail. . . . The PDF's ability to compress large files is a worker's dream!

Self-contained

Where viewing the original document source is essential, the PDF is the ultimate solution. It has the ability to exist independently from the hardware, software and operating system (OS) used to create or view the PDF document. What does this mean? It means that PDFs make it not only easy to transmit files between computers with different applications, but also get your documents across clearly and avoid any communication problems wherever possible. Preserving the look and feel of the original source file becomes a priority you don't have to worry about.

Investintech's Able2Extract PDF Converter offers the ability to implement all of the advantages of the PDF format listed above, quickly and easily.

Disadvantages:

At the same time, with the advantages of the PDF, there come slight disadvantages.

Difficult to Edit

There are significant challenges to working with information received within a PDF. By its nature, PDF is not an editable document format - even though the appearance of a PDF document mirrors what you might see in a Microsoft Word document, it cannot be changed, revised or manipulated easily. This is so because the PDF is simply an image of a document, it is almost impossible to edit.

However, this can be easily worked around by converting the PDF to Word, Excel or other editable file formats. Able2Extract assists users in converting their PDF documents into editable Word documents and formatted Excel spreadsheets.

Various types of PDFs

While you can pretty much create a PDF using the same click and select methods every time, the way in which you input the information to create them can vary. It will affect the way in which some viewing and converting functions work.

Two types of PDFs exist: native PDFs and scanned PDFs. A native PDF is a PDF that is made from a document that was electronically processed. A scanned PDF is one that is made by scanning a physical paper document using a scanning device.

Investintech's Able2Extract Professional is able to handle and convert these two different types of PDF documents into editable Word documents and formatted Excel spreadsheets and various other formats.